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Job Application Email Examples and Writing Tips
Alison Doyle is one of the nation’s foremost career experts.
How To Apply for a Job via Email
- What To Include in Your Job Application Email
Tips for Writing an Application Email
Job application email examples, frequently asked questions (faqs).
There are several different ways to apply for jobs, including by email. How you’ll apply will depend on the company and the position for which you’re applying. In many cases, you’ll submit your application through an online job site or the employer’s job site. For some jobs, particularly retail and hospitality positions, you may be able to apply in person.
A common way to apply for jobs is by sending an application letter, along with a resume, via email. This is especially the case with smaller employers without automated application systems. If the employer wants email applications, it will be noted in the job posting.
Here’s how to apply for a job when an employer asks you to email your application, including what to send, writing tips, and examples.
- Take the time to write a cover letter and use it to show the hiring manager why you're a well-qualified candidate for the job.
- Add a signature to your email, including your phone number, email address, and LinkedIn URL, so it's easy for the employer to get in touch.
- Be sure to include your name and the job for which you're applying in the subject line of the message, so your email is sure to get opened and read.
What’s the best way to use email to apply for jobs? What’s most important is to follow the application instructions in the job posting and only send a resume and cover letter by email if the employer requests it. If the company requests additional information, be sure to include that as well.
Use a professional email account. The email account you use to send your application should be a professional one. If you’re applying for a lot of jobs, you may even want to set up an email account just for job searching. You will be able to easily keep track of your applications because they won’t be mixed in with your personal email. If you use an online email service (Gmail, for example), you’ll be able to access your messages from any device. When you set up the account, try to use a variation of your name, such as email@example.com.
Have your resume ready. Most employers will ask you to send them a copy of your resume, and some will request a cover letter as well. Microsoft has a free version of Word (Word for the web) that you can use to create documents online.
You can use Google Docs to create and save copies of your application. If the employer requests Word or PDF documents, save your documents as Word documents or PDFs and then attach them to your email message.
Google Docs and Gmail are free for personal use, and you can store your application materials on Google Drive, which provides 15 GB of free storage.
Choose a file name for your resume. When you save your resume, include your name in the title so that the employer will know whose resume it is. For example, CalibraKhan_Resume or MichaelCummingsResume.
Be professional. Just because you’re sending your message via email doesn’t mean you can be casual or sloppy. Take the time to carefully compose your email message and the materials you send with it. Your objective is to get an interview, and you’ll need to make the best impression you can.
Include a cover letter. When you send your resume, it’s a good idea to include a cover letter unless the company specifies not to send one. This can be included in your email message, or you can send your cover letter and resume as attachments. A cover letter highlighting your qualifications for the job will help get your application noticed by the hiring manager.
Attach your documents. Before you click send, remember to attach your documents to the email message. In Gmail or Word, click on the paper clip icon to add your application materials to the message. It’s “Attach Files” in Gmail and “Attach” in Word.
Proofread and test your message. It’s also important to write your correspondence as carefully and accurately as you would a printed letter. Proofread your email and send yourself a test message so that you can be sure that the formatting holds up and your attachments come through.
What To Include in Your Job Application Email
Your email job application letter is a cover letter that accompanies your resume. This means that the intent of the email is to let the recipient know
- Why you are writing
- Which job you are applying for
- What your qualifications are for the job
- What you have to offer the company
- How you will follow up or how the recipient can get in touch with you
When sending an email to apply for a job, it’s important to be concise and to grab the hiring manager’s attention with a well-written message that highlights why you’re a good fit for the job. Your message should include the following:
Subject line: Since hiring managers receive a lot of emails, make it easy for them to filter application emails. Include your name and the job title you are applying for in the message's subject line. If a job has been assigned a posting number, provide this as well. For example:
Subject Line: Margaret Hannon – Social Media Marketing Assistant Position (posting #1234)
Salutation: If possible, address your email to a specific person. If the hiring manager's name is not mentioned in the job listing, you can sometimes discover it by reviewing the company's website. If a name isn't available, you can open with "Dear Hiring Manager," as in the sample letter below, or with the more formal “ To Whom It May Concern .”
First paragraph: In the first paragraph of your letter, it’s important to explain why you're writing. Mention where you saw the job application, the date when it was posted, and how you found the posting (e.g., presented on the company's website, posted on a job board, etc.).
If you were referred by a friend or colleague, mention it at the beginning of your email. A referral can help you secure an interview.
Middle paragraphs: This section of the letter is where you can make a pitch for your candidacy. Why would you be a good fit for the job? What can you offer the company? Highlight your most relevant jobs and responsibilities as well as your accomplishments. Make sure not to copy your resume directly.
Final paragraph: Use this space to thank the recipient for reading your email, and mention that your resume is attached. This is also the place to thank the recipient for considering your application. State when and how you will follow up as well.
Closing: Use a formal close such as "Best" or "Sincerely" to sign off your letter, then type your full name.
Email signature: You can also include your email signature, which is an easy way to provide contact information to recipients. List your name, phone number, email address, and LinkedIn profile URL, if you have one. For example:
Margaret Hannon firstname.lastname@example.org 555-123-1234 linkedin.com/in/margarethannon
Don't forget about your resume. Attach it to the email message in the format requested by the employer . If a specific format isn't required, send it as a PDF or Word document.
Review sample email cover letters to help you get started. Just remember to customize your message for every job opening.
Sample Email Job Application Message #1
Subject : Assistant Communications Director – Joseph Green
Dear Hiring Manager,
Your job posting on Craigslist for an Assistant Communications Director piqued my interest. Your description of the work responsibilities for the Assistant Director role closely matches my experience, and I am excited to submit my resume to you for your consideration.
In my position as an Assistant Communications Director for ABC Company, I wrote articles for the company website, edited and posted contributed articles, managed the company's social media presence, and wrote and sent out a weekly email newsletter to subscribers. I also implemented an automated email tool that grew the company's subscriber base by 40% within six months.
While Assistant Communications Director for Assemblyperson Janet Brown, I researched, drafted, and amended legislation, wrote press releases, and was responsible for office communications and correspondence.
My resume is attached. If I can provide you with any further information on my background and qualifications, please let me know.
I look forward to hearing from you. Thank you for your consideration.
Joseph Green Joseph.Green@email.com 202-555-5252
Sample Email Job Application Message #2
Subject: Adjunct Instructor Position - Jane Lee
Dear Ms. Smith,
I was keenly interested in reading the job posting for the position of Anatomy and Physiology Professor at Middleburg University. I believe my experience is a strong match for the responsibilities pertaining to this role, and I’m pleased to submit my application for the position.
My most recent teaching position was at Amery University, where I taught both anatomy and physiology as an adjunct professor. In addition, I served on two faculty committees and participated in a research project.
I have attached my resume to this letter. Through it, I hope you will learn more about my background, education, achievements, and awards.
If I can provide you with any further information, please let me know. I look forward to hearing from you about this opportunity.
Thank you for your consideration.
Jane Lee Jane.Lee@email.com 454-555-4653
Do you need to send a cover letter when you email a resume to apply for a job?
If a job listing requests a cover letter, it’s important to write one. If it’s optional, a cover letter can help boost your application, but it’s not required.
What’s the best file format to use for a resume sent by email
Resumes are typically sent as Adobe PDF files or Microsoft Word documents. Some job postings specify the file format the employer wants to receive, for example, an Adobe PDF file or a Microsoft Word document. Many employers don’t have a preference and accept both.
CareerOneStop. " Online Applications ."
CareerOneStop. " Job Applications ."
Microsoft. “ Use Word, Excel, PowerPoint and More for Free With Office on the Web .”
Google. “ Google Docs .”
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- Job Application Documents
How to Write a Job Application Letter (with Examples)
Last Updated: August 1, 2023 References Approved
Introduction, body paragraphs, closing your letter, expert q&a.
This article was written by Shannon O'Brien, MA, EdM and by wikiHow staff writer, Aly Rusciano . Shannon O'Brien is the Founder and Principal Advisor of Whole U. (a career and life strategy consultancy based in Boston, MA). Through advising, workshops and e-learning Whole U. empowers people to pursue their life's work and live a balanced, purposeful life. Shannon has been ranked as the #1 Career Coach and #1 Life Coach in Boston, MA by Yelp reviewers. She has been featured on Boston.com, Boldfacers, and the UR Business Network. She received a Master's of Technology, Innovation, & Education from Harvard University. There are 8 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. This article has 135 testimonials from our readers, earning it our reader-approved status. This article has been viewed 10,586,152 times.
So, you’ve found your dream job and want to make sure you nail the job application process. You double- and triple-check the criteria—they’re asking for a cover letter. What does that mean, and how do you write it? A cover letter or letter of application is a single page that sums up why you want and deserve the job. Think of it as an extension of your resume; a sales pitch for why you’re the perfect candidate. We’ve put together a step-by-step guide full of examples and tips on how to write a letter of application for a job. With our help and a little finesse, you may soon be calling that dream job your own.
Things You Should Know
- Format your application letter single-spaced and in Times New Roman, Arial, or Calibri font that’s 10- to 12-point in size.
- Open your letter with an engaging and confident first paragraph that briefly includes your qualifications, where you found the job, and your overall interest in the position.
- Show your personality in the body paragraphs by describing the passions that relate to the position in 1 or 2 sentences.
- Use keywords (like leadership, communication, and detail-oriented) from the job description throughout your letter to show that you’ve done your research.
- First and last name
- Phone number
- Email address
- Personal website and/or portfolio link (if you have one)
- If you don’t know the hiring manager's name, search the company’s website or refer to the name of the individual who originally posted the job opening.
- If you’re in doubt about who to address your letter to, use “[Department] Hiring Manager.”
- If you don’t have the employer or hiring manager’s name, use a general but professional opening, “To Whom It May Concern” or “Dear [Department] Hiring Manager.”
- Be short and specific in this opening paragraph—save those details for later.
- Think of your first paragraph as a sales pitch. What can you say that’ll grab their attention immediately? Is there something you have that other candidates don’t that make you more qualified for the position?
- Show the employer that you’re familiar with the company and job application by noting keywords and characteristics valued by the company.
- For example: “I write to apply for the Office Manager position at Acme Investments, Inc. I am an excellent fit for this position, as demonstrated by my extensive background in management and proven success as a corporate administrator.”
- Companies appreciate when job candidates include this information because it lets them know where people are searching for jobs.
- Only include a company contact or friend’s name if you have their permission. This way, they’ll be ready to answer any questions about you and your character later.
- You may write something like: “John Smith recommended that I get in touch with you about the general manager position at EnviroRent,” or “I came across the available position on LinkedIn and believe I am a strong candidate.”
- For instance, if the company needs someone who can lead a team and handle multiple projects at once, note what team projects you’ve led in previous positions and how you improved overall productivity.
- If you have numerical data or stats to back up your accomplishments, include them! This is your time to brag about your achievements and show how you’ve excelled in the workplace.
- Scan the job application for keywords like leadership, communication, management, and detail-oriented. Then, highlight in your letter how you have these characteristics or skills.
- Avoid embellishing any of your qualifications. Remember, an employer can always double-check the facts.
- If you’re not sure what to write, refer to your resume or CV. What have you done that matches the job description best, and how can you elaborate on it?
- For example: “In my previous role, I successfully supported an office of 100 personnel and honed my management and interpersonal skills through customer service and clerical responsibilities.”
- For instance, you could express how the company has impacted you personally and why that’s driven you to apply for the position.
- Although you want to provide details, keep it short. Stick to a 1 to 2-sentence description rather than a full-length story. Your letter should stay under 3 paragraphs.
- Here’s an example: “My passion for teaching began the summer of my sophomore year of high school when I was a camp counselor. I was given the opportunity to teach a class focusing on local plant life, and the campers’ enthusiasm cultivated my love for teaching and conservation.
- For instance, you could write, “I am excited about the possibility of working for you and your company. I would be more than happy to discuss my qualifications and Acme’s future direction in person or via video conference.”
- Keep your call to action brief and open, or provide specific dates you’d be available to meet with the employer.
- For instance, sign off with, “Thank you for your time and consideration. I look forward to hearing from you,” or “Thank you for considering me for this position. If you have any further questions or require additional documentation, please don’t hesitate to contact me.”  X Research source
- If you’re sending your letter via email, import your signature into the document as an image or .png file.
- Always proofread and ask someone else to read over your application letter before you send it. This way, you can make sure it’s absolutely perfect and error-free.  X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source Thanks Helpful 0 Not Helpful 0
- Keep the overall tone of the company or employer in mind while writing your letter. For instance, if you’re applying to be a journalist for a prestigious news website, match their word choice and writing style. Thanks Helpful 0 Not Helpful 0
- Be sure to customize your application letter for every job you apply to, even if they have the same qualifications. Thanks Helpful 0 Not Helpful 0
You Might Also Like
- ↑ https://www.ferrum.edu/downloads/careers/cover-letters.pdf
- ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_workshop/formatting_and_organization.html
- ↑ https://icc.ucdavis.edu/materials/cover-letters
- ↑ https://hbr.org/2016/05/learn-to-love-networking
- ↑ https://hbr.org/2014/02/how-to-write-a-cover-letter
- ↑ https://career.colostate.edu/resources/cover-letter-example-csu-career-center/
- ↑ https://www.astate.edu/dotAsset/54eb42cc-33a3-4237-a46e-3f4aaac79389.pdf
- ↑ https://career.gatech.edu/writing-effective-cover-letter
About This Article
The best way to start an application letter is to mention where you found the job opportunity and how your strengths can benefit the employer. Devote time in the body paragraphs to tell the employer more about your experience and qualifications. Explain why you’re the best candidate and finish by inviting the hiring manager to contact you. For suggestions on how to prepare your letter, and examples of what to write, read on! Did this summary help you? Yes No
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Three excellent cover letter examples
Cover letters are the first chance you have to impress an employer – they’re not just a protective jacket for your CV. Here’s our guide on what to include and how to format them
- More CV and cover letter templates
- Looking for a job? Explore the range of vacancies on Guardian Jobs and find the perfect role for you
The first thing a potential employer sees in your job application is the cover letter. This doesn’t just support your CV – it’s an opportunity for you to stand out from the crowd and persuade the recruiter to put you through to the next round.
Be wary of spending hours on perfecting your CV at the expense of your cover letter. If you need some inspiration on what to include and what format to use, here are our helpful guides – just remember not to copy them as exact templates.
1. Standard, conservative style
This is ideal for sectors such as business, law, accountancy and retail. For more creative sectors, a letter like this might be less appealing, and could work against you.
Dear Mr Black, Please find enclosed my CV in application for the post advertised in the Guardian on 30 November. The nature of my degree course has prepared me for this position. It involved a great deal of independent research, requiring initiative, self-motivation and a wide range of skills. For one course, [insert course], an understanding of the [insert sector] industry was essential. I found this subject very stimulating. I am a fast and accurate writer, with a keen eye for detail and I should be very grateful for the opportunity to progress to market reporting. I am able to take on the responsibility of this position immediately, and have the enthusiasm and determination to ensure that I make a success of it. Thank you for taking the time to consider this application and I look forward to hearing from you in the near future. Yours sincerely
2. Standard speculative letter
This may vary according to the nature of the organisation and the industry you’re applying to.
Dear Mr Brown, I am writing to enquire if you have any vacancies in your company. I enclose my CV for your information. As you can see, I have had extensive vacation work experience in office environments, the retail sector and service industries, giving me varied skills and the ability to work with many different types of people. I believe I could fit easily into your team. I am a conscientious person who works hard and pays attention to detail. I’m flexible, quick to pick up new skills and eager to learn from others. I also have lots of ideas and enthusiasm. I’m keen to work for a company with a great reputation and high profile like [insert company name]. I have excellent references and would be delighted to discuss any possible vacancy with you at your convenience. In case you do not have any suitable openings at the moment, I would be grateful if you would keep my CV on file for any future possibilities. Yours sincerely
3. Letter for creative jobs
We’ve used the example of a copywriter but you can adapt it for your profession. The aim of a creative letter is to be original and show you have imagination, but understand what the job entails. Balance is essential: don’t be too wacky, or it will turn off the reader.
Dear Ms Green, · Confused by commas? · Puzzled by parenthesis? · Stumped by spelling? · Perturbed by punctuation? · Annoyed at the apostrophe? (And alliteration?) Well, you’re not alone. It seems that fewer and fewer people can write. Unfortunately, there are still a lot of people who can read. So they’ll spot a gaffe from a mile off. And that means it’s a false economy, unless you’re 100% sure of yourself, to write your own materials. (Or to let clients do it for themselves.) To have materials properly copywritten is, when one considers the whole process of publishing materials and the impact that the client wishes to make, a minor expense. Sloppiness loses clients, loses customers. There is an answer. Me. Firm quotes are free. You can see some of what I do on my multilingual website at [insert web address]. If you’d like, I can get some samples out to you within 24 hours. And, if you use me, you’ll have some sort of guarantee that you can sleep soundly as those tens of thousands of copies are rolling off the presses. Luck shouldn’t come into it! With kindest regards
Other helpful resources
How to write a perfect CV and cover letter
Applying for jobs without experience? How to build and sell your skills
Five steps to the perfect graduate CV
School-leavers and graduates: how to write your first CV
How to write a personal statement for your CV
CV templates to fit every stage of your career
Looking for a job? Browse Guardian Jobs for your next career step.
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- Covering letters
15 Cover Letter Templates to Perfect Your Next Job Application
Published: August 10, 2022
Are cover letters necessary? I'm not in HR, but I've been approached by applicants who wondered whether their cover letter would actually be read. My answer is one not many of them wanted to hear: "sometimes." Sometimes it will be read. Other times, you can get away with just sending in your resume — like when you network your way into applying for a position.
The truth is, you can't really predict on a case-by-case basis — and you're better safe than sorry. For the most part, having a cover letter will give you an upper hand in ways your resume doesn't. It allows you to show off your writing skills, provide details that you couldn't fit on your resume, demonstrate your passion, and show your willingness to put in as much time and effort as possible.
If you’ve ever rolled your eyes or balked at an application that required a cover letter, this guide is for you. We’ll go over how to write a cover letter and provide cover letter templates to help you perfect your own.
An application letter is a written document addressed to an employer by a job applicant, explaining why they're interested in and qualified for an open position. More commonly known as a cover letter, this document can come in the form of an email, MS Word document, or similar application template offered by the employer.
Seems fairly basic, right? Cover letters can hold different levels of importance to an employer depending on the industry you're in and the job you're applying for. According to a CareerBuilder survey, 49% of recruiters say sendign a cover letter along with your resume boosts your chance of landing the role.
If you do plan to write a cover letter, keep in mind there are certain qualities it should have that are not included in the definition above.
5 Free Cover Letter Templates
Five fill-in-the-blank cover letter templates to help you impress recruiters.
- Standard Cover Letter Template
- Entry-Level Cover Letter Template
- Data-Driven Cover Letter Template
You're all set!
Click this link to access this resource at any time.
What to Include in a Cover Letter
So, what should you include? We'll let the 11 templates below this list do most of the talking. No matter which one you download, pay attention to the following elements — all of which should shine through in the letter you send to your future manager.
Fill out this form to access your templates.
1. contact information.
Cover letters shouldn't just carry your contact information, but also that of the company to which you're applying. Contact info includes your phone number, email address, and any social media accounts you're willing to share and receive connections to.
Home addresses aren't required, but they can be a helpful reassurance to the employer that you already live nearby and would have no trouble coming into the office.
Avoid offering phone numbers, email addresses, or actual addresses that belong to your current employer. Using your personal Gmail address over your work email, for example, ensures your correspondence with recruiters remains separate from all of your current work communication.
2. A Personal Address Line
For as often as you see "to whom it may concern" at the top of cover letters today, do your best to avoid writing this exhausted line.
Address lines that specify a person or company grab your reader's attention much more quickly, and show the employer that you've taken the time to tailor your application letter to them. Don't have the name of the hiring manager? "Employers at [company name]" will do just fine.
A "hook" is a clever introduction that "hooks" your reader into wanting to learn more. Think about yourself as a job candidate — what makes you unique? What about your career might a recruiter be intrigued by that you can package into an interesting first sentence?
4. Why You're Qualified
It's a no-brainer that you should summarize your professional experience in your cover letter. However, today's best applications describe why this experience qualifies the applicant for the job they're applying for. For example, don't just state that you spent three years writing for a company blog. Explain that this type of work lends itself to managing your new potential employer's content calendar every week.
5. General Knowledge of the Business
Grammatical errors could mean your application is thrown in the trash, but that's not the only thing that could get your letter tossed aside. Using a generic "one-size-fits-all" cover letter — especially if you forget to change the name of the company — will also hurt your chances of landing an interview.
So, if you take the time to write a cover letter, take the time to comment on the business itself. Why are you applying to this company? What about their business stuck out to you as a professional?
Now, let's take a look at an example cover letter , what makes it effective, along with 11 templates you can download or draw inspiration from.
Cover Letter Example
The example above illustrates how to write a marketing cover letter using the elements we listed.
Besides the contact information and the address line, the first few paragraphs explain why the candidate is qualified for the position. This example uses specific data to show why they would be a good fit.
Additionally, in the second to last paragraph, the candidate discusses why they're interested in the specific company, demonstrating general knowledge of the business.
By combining all the elements to a cover letter, this is a great example to use for inspiration.
Featured Resource: 5 Professional Cover Letter Templates
14 Free Cover Letter Templates for Your Next Job Application
Template 1: basic.
The example above is a basic (but great) cover letter. The numbered sections are explained in more detail below.
The level of formality your header has will depend on the company to which you apply. If you're applying to a formal business, it's important to use a formal header to open your cover letter, like in the sample above. Put your address, the date, and the company's address. But if you're applying to a company that isn't as formal, you don't need to include yours and the company's addresses. You can still include the date, though.
Using "To Whom It May Concern" is okay, but you may want to take the time to research the name of the recruiter or hiring manager online. If you do your research and aren't confident you found the right name, then you should definitely use the generic greeting — but if you are sure, then it shows you put in the effort to find their name and it will catch the recruiter's eye.
If you have the recruiter's name, do you greet them by their full name, or by their courtesy title (i.e. Mr., Ms., or Mrs.)? Similar to the header, it depends on the company's level of formality. If you're applying to a corporate business, you may want to consider using "Mr. Snaper" instead of "Jon Snaper." If you're applying to a start-up or a business with a more casual culture, you can use "Jon Snaper," as shown in the example.
Your opening paragraph should, in 1-3 sentences, state why you're excited to apply and what makes you the perfect candidate. Get right to the point, and don't worry about explaining where you found the posting or who you know at the company. This isn't a place to go into detail about why you're a great candidate — that's for the second paragraph. Here, simply list a few key reasons in one sentence to set up the rest of your letter. Keep in mind that the recruiter may cross-reference your cover letter with your resume, so make sure the two sync up.
4. Paragraph 2: Why You're a Great Fit for the Job
Next, sell yourself and your experience by choosing one or two concrete examples that show why you're a great fit for the position. What did you do at a previous company that gave you relevant experience? Which projects have you worked on that would benefit the new company? How will your prior experience help this company grow? Stay humble in your explanation of credentials while still showing that you would be an asset to the team. Use this paragraph to show you're genuinely excited and interested in the position.
5. Third Paragraph: Why the Company Is a Great Fit for You
While it's certainly important you're a good fit for the job, it's also important that the company is a good fit for you. "A cover letter typically describes why you're great for a company — but how will you benefit from getting hired?" asks former HubSpot Team Development Manager Emily MacIntyre . "We want to know why our company appeals to you, and how it will be a mutually beneficial working relationship."
In the third paragraph, show you're serious about growing and developing your career at this new company. What impresses and excites you about the company? Is there something that you feel strongly about that aligns with the company's goals? For example, the candidate in the sample letter used this space to show his personal commitment to environmental causes aligns with the company's green initiatives.
6. Strong Closer and Signature
Don't get lazy in the final few sentences of your cover letter — it's important to finish strong. Be straightforward about your interest and enthusiasm about the new position, and tell them you're available to talk about the opportunity at any time. Be sure to include your phone number and email address. At this point, the ball is (rightly) in the recruiter's court to decide how to follow up.
Last but certainly not least, thank them for their time and consideration. Use a formal sign-off like "Best," "All the best," or "Sincerely," and finish by typing out your full name. You don't need to sign it with a pen.
Template 2: Data-Driven Marketing Cover Letter
Get it here..
When applying to a data-driven position, it might be tempting to inject your cover letter with, well, the data to describe what you've done for other employers. But in an application letter — particularly for the marketing industry — how you convey this data is just as important as the data itself.
The cover letter template above, which we created here at HubSpot, can help you present the data that's most important to you as a candidate such that it'll matter to your future employer.
Notice the three bullet points near the center of the letter above, preceded by the statement: "... I've developed a strategy that has helped the company achieve ..." This setup is important, because while you can add as many statistics as you want to this template, your data points should describe how your current/former business benefited from your work, rather than how you, yourself, benefited.
Template 3: Straight-to-the-Point Cover Letter
Harvard Business Review contributor David Silverman hailed the above cover letter example as "The Best Cover Letter I Ever Received." For context, Silverman believes there are only a handful of times when writing a cover letter is actually necessary:
- When you know the name of the hiring manager.
- When you know something about what the job requires.
- When you've been referred to the job personally.
Under those three circumstances, a straight-to-the-point cover letter like the one above could be your best bet. Because it's so concise, however, make a point to add your own letterhead above the message itself. It might be easy for a recruiter to sift through a short and sweet cover letter like the one above, but it's just as easy for it to get lost in the shuffle of their application list without a unique design or format.
Template 4: Referral Cover Letter
Just because a friend or colleague recommended you for a job doesn't mean the company is all set to hire you. Therefore, the cover letter template above is written specifically for referrals. We made this one here at HubSpot. Download it here (it comes with four other cover letter templates , too).
As you can see in the picture above, the first paragraph of the cover letter is dedicated entirely to acknowledging the circumstances of your applying: You know someone who works there — no harm in that. But there might be harm in not mentioning it to the hiring manager. Telling the reader about your connection at the company shows you're aware and confident of the actions you take to get the opportunities you're interested in.
Ultimately, it's better than the recruiter hearing about your employee connection from somebody else.
As for the rest of the cover letter, treat your message the same way you would if you had applied with no connection from within. Your skills and successes are no less important because of your internal referral.
Template 5: Photo Letterhead Cover Letter
The cover letter template above was designed by Microsoft Office, and as comprehensive as it looks, it's completely free to download and modify.
As it looks right now, this cover letter contains about half photo, half text. Feel free to shrink (and change) the image to give yourself more room to tell your story. Of course, a nice washed-out image that expresses who you are can be part of that story ...
Template 6: Digital Creative Cover Letter
This sixth template is perfect for the applicant who wants to emphasize the many different digital channels they areon. This template goes well with a resume of the same format.
As you personalize this letter with your own experience, make note of the social networks and industry software included in this template. You'll see there’s additional space along the top to add your LinkedIn and personal website to fill with your own information.
You can improve upon this template by formatting your most important highlights and accomplishments with bullet points. This will make the document easier to read for the hiring manager and emphasizes the value you provide.
Template 7: Marketing Manager Cover Letter
Our seventh cover letter comes from Monster.com. This cover letter, shown above, is focused specifically on a marketing role.
Notice how the writer includes references to important marketing metrics and terminology. If you're applying to a data-driven role, you might not want to fill the page with a story of your experience in paragraph form, like Template 1 does at the beginning of this article. Instead, consider highlighting three (or four, or five) of your successes that you believe the hiring manager would resonate most with, in bulleted form.
As a marketing professional, breaking up your letter with bulleted details like the ones above shows a respect for the hiring manager's limited time — a mentality that all marketers must understand when communicating with a brand's audience.
Template 8: Career Day Follow-Up Cover Letter
This is a unique kind of cover letter from Princeton University.
LinkedIn, Glassdoor, Monster, and Indeed might take the lion's share of your job searches online, but still some employment opportunities come out of a trade show, job fair, or similar networking event. For those occurrences, you have the follow-up cover letter template above.
This cover letter has everything you need to help an employer recall a conversation you had with him/her at a career fair. As you can see in the second paragraph, the letter is particularly useful to people who are about to graduate college.
Template 9: Logo and Watermarked Cover Letter
Here's another cover letter template from Microsoft Office. This one has a light touch of color in the design just above the letterhead, but make no mistake — the template caters to any professional looking to make a good first impression on their future employer.
Don't let the logo space on the top-right of the page confuse you. This can be the logo of the company to which you're applying — to quickly get the attention of the recruiter — or your own logo. Perhaps you freelance on the side or simply like branding yourself. This cover letter template is meant for customization.
Template 10: Data Scientist Cover Letter
This is our second template from Princeton University. While this is focused on a data scientist role, it is an excellent template to use for students applying to jobs prior to graduation.
The text emphasizes how the applicant’s academic research and projects makes them an ideal candidate for the position. The format is also simple enough to submit as a pdf, as text in an email message or an application text box.
Template 11: Business Cover Letter
The cover letter template above is perfect for entry- and mid-level marketers who want to show a little extra professionalism in their opening note to a potential employer.
The multi-colored header (you can change the color if you wish) shows just the right amount of creativity and can go quite well with a resume of the same style. If you don't have enough experience to fill the entire page, don't worry. Feel free to write to a length you think is representative of who you are and what the hiring manager wants to see.
No matter how long your final cover letter is, the above template is your opportunity to show your attention to detail — from your contact information in the top header, to the personalized address line where you can include the name of the hiring manager. Like we said, "to whom it may concern" is pretty outdated, anyway.
Template 12: Entry-Level Cover Letter
The cover letter template above, written by HubSpot, is specifically designed for entry-level applicants.
When you only have a few years experience, it's important to display how you gained your skills and what you learned from your education or internships. Additionally, it's important to mention why you want to work at the company you're applying to.
No matter your experience, the template above will help you decide what skills you want to highlight and flesh out in your cover letter.
You can download it here (it comes with four other cover letter templates , too).
Template 13: Healthcare Cover Letter
Additionally, phrases like "I'd love to put my skills to work for your clinic" and "Please contact me at your convenience and let me know how I can help you" focus on what the business will gain as a result of hiring the applicant, rather than what the applicant is looking to gain.
Template 14: Freelance Cover Letter
If you're looking for freelance work, your biggest goal is to get your strengths across quickly, so busy clients won't pass by your cover letter entirely. Additionally, if you're sending out multiple cover letters to different clients, you'll want to target each one to that client's unique goals.
For instance, if one client is looking for SEO-optimized content related to marketing, you'll want to highlight past experience writing marketing content; this will change if, for instance, the client is looking for fitness content.
For this reason, it's a good idea to structure your cover letter so you start with a) past credentials or references, and b) bullet-point information related to the client's goal, as shown in the cover letter above.
Template 15: Director Cover Letter
In the cover letter above, the candidate does a good job outlining how she succeeded in a leadership role previously: "For the past five years, I have successfully developed and maintained all data systems, including schedules and records for a business employing more than 100 people."
You'll want to demonstrate how your skills align with a Director position — both through organization and leadership — and, when possible, where you received recognition for your hard work (i.e. "I earned an award for Most Valuable Administrative Staff Member").
Write a Winning Cover Letter
Writing a cover letter is easier said than done. Don't hesitate to spend a lot of time writing and editing it. Or, ask a friend or family member to read it over and give you feedback. If the recruiter does end up reading it, you'll be thankful you did.
Editor's note: This post was originally published in November 2014 and has been updated for comprehensiveness.
Don't forget to share this post!
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- Job Application Letter Format
Job Application Letter Format - Check Out How to Write and Sample Letters
Are you a person who has completed their degree and is looking for a job? Have you been sending out job applications but have not heard back from the employer? If so, going through this article on job application letter writing format is what you should do now. Read through the following topics to understand the areas you are missing out on and what recruiters are looking for in a job application.
Table of Contents
Writing a job application letter – what recruiters expect.
- Formal Letter for Job Application for the Position of Cryptographer
Sample Job Application Letter for the Post of High School English Teacher
Sample job application mail template.
- FAQs on Job Application Letter Format
Every individual needs a job that pays them well so as to be able to live a comfortable life. In this competitive world, people find it really hard to get themselves placed in a good company due to the little things they thought were not that important and did not take into consideration. According to many, how you perform at the interview is all that matters, but that is not true. The employer builds an opinion about you from the very beginning. From the time you send in your job application, or your profile gets noticed on an online platform, the employer notices each and every little detail. Your job application letter is one of the first things that creates an impression about you in the eyes of the recruiter, so it is vital that you understand how to write a job application letter and draft a good one.
There are a few main aspects that recruiters look for when going through a job application letter. They try to analyse how passionate you are about taking up the particular job. Being genuine is one of the qualities that they look for in a potential candidate. How your skills and experience would add value to the company or organisation is one of the most important pointers they would be interested to know. You have got to convince the recruiter that you are the right person for the job in the way you present the job application letter.
Sample Job Application Letters for You
When you start writing your job application letter, keep in mind that a job application letter is not something casual. It has to be written in the format of a formal letter . Know how exactly you should write a job application letter by going through the sample job application letters given below.
Formal Letter of Job Application for the Position of Cryptographer
589/22, Srilakshmi Nagar Block 3
Subbanna Palya Extension
Banaswadi, Bangalore North
January 7, 2022
The HR Manager
Bangalore – 560012
Subject: Job application letter for the position of Cryptographer
This is with reference to the job posting on LinkedIn for the position of Cryptographer in your esteemed organisation. I have carefully read the job description. I have also browsed through your official website to understand the kind of work you do, and I am interested in working with you.
I am an MSc Electronics graduate, and I have completed multiple diploma courses in Cyber Security. I have hands-on experience of working in the field of cyber security for five years. Planning and executing various security means, analysing and documenting security systems, rebuilding and making arrangements for the safety of the security system, writing and developing security codes are some of the areas I have good experience with. I believe that I will be a good fit for the role in your company and that I can do justice to the responsibilities I will have to take up.
I have enclosed my resume and work samples for your kind review.
Thank you for your time and consideration. Hoping to hear from you.
28 C, K K Nagar
Coimbatore – 641045
12 th January, 2022
D A V Matriculation Higher Secondary School
Chennai – 600012
Subject: Job application letter for the post of High School English Teacher
Dear Mr. Sishir Kumar,
I am writing to you to express my interest in the job opening for the post of High School English Teacher in your prestigious institution. I have reviewed the roles and responsibilities in the job description you have posted on the Naukri employment portal dated 09/01/2022.
I am an MA English graduate. I have also completed my Masters in Education. I have a teaching experience of three years at the Indian Public School, Coimbatore. I have handled students from Class VI to X. I have experience in teaching the IGCSE syllabus. I have also been a part of the curriculum development team. I am looking for better opportunities where I can use my skills and expertise to help and mould students and their communication skills. I believe that I can do well and play a good role in providing quality education.
I have attached my resume and experience certificate for your kind perusal. Looking forward to hearing from you.
Thank you for taking the time to review my application.
Receiver’s mail id: [email protected]
Subject: Job Application for the Role of (Mention the job role you are applying for)
I am (Mention your full name) and I would like to apply for the role of (Job role) at your prestigious company.
I have completed my (Mention your degree) in (Mention the subject/specialisation). I have (Mention the years of experience) years of experience in the field of (Mention the field of work) at (Mention the name of your previous company). I have an in depth knowledge of the duties that I will have to perform and expertise in the particular field of work that would help me accomplish all the assigned tasks in the event of me being placed in your company.
I have enclosed herewith my resume, my detailed profile and a certificate of experience for your reference and review. I have also provided my contact information. Please feel free to contact me in case of any questions. I am looking forward to meeting with you in person for an interview.
Thank you for your time and consideration.
Your full name
Contact number : 123456
Email id: [email protected]
Frequently Asked Questions on Job Application Letter Format
How do i write an application letter for a job.
Tips to write a job application letter:
- Mention the job position you are applying for and where you found the information about the job opening.
- Introduce yourself and highlight your skills and qualifications.
- State strongly why you would be right for the job.
- Use a polite tone throughout your letter.
- Stay genuine and professional.
- End the letter on a positive note.
- Proofread the letter before you send it to the concerned hiring manager/employer.
What is a job application letter?
A job application letter is a cover letter that is written to the potential employer to provide them with information about your qualifications, skills and experience. It is sent along with your resume and other necessary documents.
How do you end a job application letter?
You can end your job application letter by thanking the employer for the time and consideration in going through your job application. You can use a complimentary closing such as ‘Yours sincerely’, ‘Sincerely’, ‘Best regards’, etc.
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Writing the Cover Letter
What are the objectives of a cover letter.
A good cover letter puts your résumé in context and persuades the prospective employer that you are a good match for the position in question. If your cover letter does its job, the prospective employer will begin to consider your candidacy and go on to review your résumé in detail.
Your cover letter also serves as a sample of your organizational and communication skills. For this reason, it's essential to spend time writing and organizing the content, and to proofread it carefully. The time and care that you devote to constructing and writing your cover letter and résumé will demonstrate to the prospective employer that you're capable of producing high quality work.
Finally, your cover letter expresses your interest in the particular position or particular organization. Cover letters should be individually tailored for each job prospect. Your letter should convey to each prospective employer that you have an understanding of the job, and that you've done some thinking about how you could fit in to the organization and contribute to its goals.
How should I approach the writing task?
Your cover letter is your opportunity to market those aspects of your skills, abilities, education, training, background, and experience which are most relevant to the position you're seeking. This means that you will need to begin by doing some thinking about your skills and background and how these relate to the position for which you're applying. (For more information about skills, visit the Humanities Academic Services Center website .) Your cover letter should reflect your individuality, but remember that you are "introducing yourself" for the first time to a stranger: it's best to err on the side of professionalism.
Read the job announcement carefully. What are the most important qualifications being sought? How can you best demonstrate that you have them? Try to put yourself in the prospective employer's position: What would you want to know about a candidate for this particular job? What information would be most important to you? Include only the most relevant attributes and experiences you possess which specifically match the job for which you're applying.
Research the company or organization: What does the employing organization do? What are its goals? What is its history? How does it fit in to its industry? What characterizes the organization's culture (e.g., is it casual, conservative, highly structured, diverse, traditional, modern, fast-paced, etc.)? Some information, such as the organization's mission, purpose, clients, partners, and a sense of its "style" can be found on its website (if it has one). There are also industry and employer directories available on the web, in the libraries, and at UW Career Center in 134 Mary Gates Hall. Local and national newspapers, industry-related publications and journals, and the Washington Occupational Information System are also good resources.
Address the letter to a specific individual. As with all writing, it's important to identify your audience. Taking the time to find out the hiring party's name and correct title is another way to demonstrate your interest in the position.
How should I format my cover letter?
Your cover letter should be three to four paragraphs in length and limited to one page. Like an essay, its content can usually be divided up into three parts:
The introduction states the position you're seeking, explains how you learned about the position, and indicates your interest. It often also contains a brief statement of your qualifications (education, experience, and skills).
The body highlights the most important qualities you can offer to this particular employer , related to the position that you're seeking. Because you will be attaching your résumé, this is not the place to go into great detail. What you are attempting to do is to get the employer's attention and interest him/her in your candidacy. This is also the place to present other relevant information about your characteristics or background that may not be evident from your résumé. You might provide the employer with some specific examples of how you've demonstrated particular key skills or how you fulfill the most important qualifications listed in the job announcement.
The conclusion should summarize your qualifications and your interest in the position. Be sure to close your letter with a request for action or an indication that you'll be following up. This might include a request for an interview, a statement of your intent to call the employer on a specific date, or the dates you'll be in town for an interview. Finally, always thank the employer for considering your application.
Sample Cover Letters
April 22, 2013
Ms Stephanie Everly Managing Editor Dickinson Press 12 Main Street Amherst, MA 11001
Re: Editorial assistant position
Dear Ms Everly:
I am writing to express my keen interest in the editorial assistant position you advertised with the University of Washington's Career Center. I will be receiving my bachelor of arts degree in English in June 2012, and I am eager to join a small publishing house where I can use my skills in writing, editing, proofreading, research, and critical anaylsis. Based on my knowledge of Dickinson Press publications and objectives, I believe that my educational background and abilities would be an excellent match for the editorial position.
Through my academic work in English language, literature, and writing, I am prepared to make meaningful contributions to editorial discussions and to function as a member of your editorial team. In addition to my university training, I have held editorial positions with Bricolage , the University of Washington's undergraduate literary journal, and with Steubing Press, a small publishing house specializing in non fiction and regional publications in the Pacific Northwest. These intern positions have provided me with experience in editing, proofreading, fact checking, production scheduling, working with off-site vendors, sales, marketing, and customer service. My positions with a small publication and a small press have taught me to manage my time effectively, adapt readily to new responsibilities, work as a team member, and function well under pressure. The writing skills I developed through my background as an English major have been further refined in both of these positions, where I learned to write concise, persuasive prose for press releases, catalog statements, and website content. Both positions afforded me an in-depth understanding of the important and varied behind-the-scenes work involved in book publishing.
I hope you'll agree that the combination of my academic training and my internship work in publishing has provided me with excellent preparation for the demands of a literary editorial position with Dickinson Press. Thank you for your time and consideration. I look forward to meeting with you to discuss this opportunity in greater detail.
Mary L. Martin
Keeshia Rodell Marketing Director Echomedia Marketing Group 123 Avery Place Seattle, WA 98111
Dear Ms Rodell:
John Bingham of Hemming Communications tells me that you are seeking a marketing assistant at the Echomedia Marketing Group, and he suggested that I send you my résumé. I am particularly interested in the public relations work that Echomedia has done in the non profit sector, and I hope you'll agree that my academic background in English along with my promotions internship with the Experience Music Project make me a good candidate for this position.
In June, I will be receiving my BA in English and Communications. My background includes relevant course work in mass media communications, concepts of new media, media structure, and cross-cultural communications. I have also developed strong writing, persuasive, and critical analysis skills through my major in English.
In the course of my internship in promotions, I gained practical skills in managing media campaigns, doing press work, and planning promotional events. One of my tasks with the EMP was to prepare promotional materials for upcoming museum events and to distribute these materials to the local media. Because there was often very little lead time, I learned to obtain information quickly and assimilate it into a persuasive set of ad materials in short order. At the end of the internship, I was commended by my supervisor, Marion King, for producing high quality work on a strict timeline. I am diligent, creative, and flexible, and I work well as a member of a marketing team.
I look forward to speaking with you about the suitability of my English and marketing background for this position with Echomedia. I will telephone you within a week in the hope that we can set up a meeting soon. Thank you for considering my application.
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Job Application Letter
A job application letter is a document that a person writes to their potential employer so as to give them information about their qualifications, experience, skills and knowledge. It is also known as a cover letter and is sent along with a resume and other necessary documents to the employer.
The basic role of a job application letter is to introduce your potential to employers and highlight your suitability for the job vacancy. It is one of the first things that make an impression on you in the eyes of the employer. While hiring, recruiters try to analyze how passionate a person is about taking up that particular job, thus, being genuine and truthful is one of the essential qualities that they look for in the candidate. The applicant needs to convince the employer that they are right for the job by presenting a detailed and clear job application letter.
Job Application Letter: Tips and Guidelines
- A job application letter should provide information about educational qualifications, career, goals, projects and other key details in a very crisp manner.
- A job application letter should be professional in appearance.
- It should be addressed to a specific person and their position should be mentioned.
- One should attract attention to their skills, experience and knowledge in the job application letter.
- Any kind of additional documents provided along with the application letter should be addressed/mentioned clearly.
- The willingness for an interview ahead of the application should be expressed.
- The applicant should write in such a tone which sounds enthusiastic and positive to the employer.
- One should avoid mentioning repeatedly the skills and experiences which are already mentioned in the resume.
- Write persuasively and proofread before submitting.
Format for Job Application Letter
Address of the Applicant
Salutation (Respected Sir/Ma’am),
Body of the letter
(Details of the applicant)
Sample for Job Application Letter 1 – Applying as a Fresher/Graduate
142, 12th Floor,
12th September 2021
The HR Manager,
Subject: Job application for the position of Software Engineer
I hope your day is going great. I am writing this to you regarding the software engineer position that has recently opened up in your company. I came across this position on a website and I believe that I qualify for the majority of the requirements.
I have completed my graduation in electronic communication from IIT Delhi in which I hold a CGPA of 8.65. During my graduation, I also pursued certificate courses in Java processing, front-end development and backend development.
I also recently completed a three-month internship with Sigma Technologies where I was a part of their front-end team.
I have attached my resume with this letter and I certainly believe my educational qualifications will be satisfactory as per your expectations and will meet all the requirements.
Looking forward to discussing my skill set in an interview.
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Sample for Job Application Letter 2 – Applying for a New Job
14, Balwant Nagar
9th January 2022
Subject: Application for vacancy of Customer Service Manager
Dear Mr Nayak,
I hope you are having a productive day. I am excited to contact you about the customer service manager vacancy posted on Potent solutions’ website. I find myself a potential candidate for the position, given my career experience, education and core skills have prepared me to thrive in this role.
In my prior experiences involving marketing and sales, I have worked successfully with my team in converting clients and making core decisions. I have strong communication skills and can readily identify and resolve customer needs.
As my resume mentions, I have 4 years of experience in sales and marketing. And though I enjoyed my job a lot, with time I have realised that my customer care skills were more effective. This interest in customer care was strong enough to lead me and pursue a career in customer services.
I would love to continue this conversation with you over an interview and I believe that I can play an essential role in providing you with quality results. Looking forward to discussing more over an interview.
FAQs on Job Application Letter
Question 1. What is a job application letter?
Answer. A job application letter is a professional document which allows your recruiter to know about your experiences, education, skills and knowledge about a particular field. It introduces you to your potential employer and highlights your suitability for the position you are applying to.
Question 2. What is important to include in a job application letter?
Answer. At the top of the letter:
- Mention your contact details and address
- Address properly the company/organisation you are applying to
- A formal greeting (using the appropriate title and name of the addresses).
- A clear and brief subject of the letter
At the bottom of the letter:
- An appropriate sign-off eg. Yours truly, yours faithfully etc.
- Your name and signature
Question 3. Is a job application letter important?
Answer. Yes, a job application letter is an essential part of a written application. In many cases, an application letter is just as important as a resume. It is unlikely that your resume will be read if your application letter does not make a good first impression.
Question 4. What are the things that an applicant should avoid in their job application letter?
Answer. Following are some mentioned things that an applicant should avoid in the job application letter:
- Job application letter should not be copied from any other resume publication sites
- An applicant should always proofread their application letter and should not make any grammatical mistakes.
- An applicant should put highlights on what the organisation will gain from hiring them, instead of just focusing on what the applicant will gain from the organisation.
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How to Write a Job Application Letter in English With Example
Have you ever decided to apply for a job? If you have, then you probably had to write a perfect job application for yourself. Isn’t it? Most employers prefer to write a good application in order to get a better job. If you have never written any job application or it seems difficult for you to write then no worries because I have brought step by step guide for writing the best job application ever.
Do you know what is the main purpose of writing an application? Actually, the job application you submit to the company really describes your personality to the manager of the company. So, therefore, we have to be so careful while writing a job application. Firstly, we should observe whether the job is suitable for us or not then we can play our role in getting it better.
In the application or resume, we actually write about our skills and details that at the end reflect our job. The job application should be written in a way that it should prove to the hiring manager that you are able for that job or position. It should be written in a way that should make the manager impressed and make him call you for the interview. It should be written in a way that should highlight your skills that are suitable for the job.
For making these all feasible, I have brought you some great tips on how to write a job application and be hired by the manager of the company you want to work. Let’s have a quick glance at them step by step as follow:
How to Write a Job Application Letter
When writing an application letter for a job, follow these steps to make sure you include information about yourself and your professional life that will appeal to a hiring manager.
1. Get information about the company and the position
Firstly look after the information about the company which you can find on the website. Like how is it? How is the manager? What questions do they mostly ask? What kind of employee do they hire? And all information should be collected by you then you can move ahead. Then you should compare your qualifications and skills with them. If you have already information about the company and the position, then you can write down your application easily according to their requirements.
2. Stay concise
You need to include all the information that is needed or is necessary. Like your skills, qualifications, and experience but don’t write more. Don’t go in detail. Be simple and concise. If your letter is of multiple pages, then no manager would like to waste their time reading all of them. Therefore, try to include everything but be concise and relevant. As well as, some of the employees write a lengthy description about themselves and don’t get to the point therefore, the manager obviously gets confused. And don’t hire that sort of employee at all.
3. Use a professional format
The job application should be more professional than the thank you card or letter for friends. The alignment of the document should include a single spacing, one-inch margins, and left alignment. It is better to use a professional and different font, like Time New Roman, with a size of 10 to 12 points. Try to write your application professionally. And your starting should be good because the starting point is the first impression of the hiring manager. Edit your application carefully and don’t miss anything that will help you get the job.
4. Create a heading
Write your application in a formal way. Use a formal business heading for your job application.The heading should include your name and contact number, the date, and the company name and your address. And if you want to send it through your email, then you can remove your name and contact information from the heading. And can put it at the bottom of the letter.
Example: Name Address Contact number Email address Date Name of the hiring manager Company name Address of the company
By including all the important information in the heading, you can make the manager get to the point and hire you for the job.
5. Start with mentioning the manager respectfully
Research the name of the hiring manager who interviews the employees, then start your letter by addressing the manager respectfully. Address them in a formal way like, “Dear Mr/Ms.” with their last names. If you have no idea whether the manager is a male or a female, then you can simply say this, “Dear hiring manager” instead of using( Mr/Ms).
6. Describe your interests
In the first paragraph of the letter, mention the website that you have applied from. Then include your interest in the letter. Show your interest in the job you have applied for in order to get the job successfully. And make the hiring manager accept you as their employee with the help of your interests. Suppose you can write like this:
“I saw the posting on Google. From that day up till now, I am trying to improve in order to be apart of your company and with the help of my skills, I should fasten the development. ” I feel as if my educational experience has prepared me for doing this job perfectly.
7. Experience and qualifications
The next paragraph should highlight your skills and experience. You should describe your skills in a way that should be suitable for the company’s goals. Try to mention experiences that should be relatable with the position or job. Because without any experience, you can not find a good job for yourself. You should talk about your qualifications so that they should put you in a position where it is suitable for you according to your qualifications.
8. Describe your personality
When you are writing a job application, then you must introduce yourself to the reader completely. Like they must get to know about your life and what kind of person you are. Suppose you can write this in your letter:
I am very good at communicating with the people, I am good at addressing people and I am always fresh, friendly and never get furious.
Like this, you can gain the attention of the hiring manager towards yourself quickly.
9. Express your appreciation
Before you conclude the letter, you should thank the hiring manager for taking the time for reading your letter so that the manager should get impressed. You can appreciate the manager for reviewing your letter and hiring you. So expressing gratitude for the manager for reviewing your letter is a formal and polite way which can lead to hiring you for the job. Suppose:
” I am very grateful for the time you have spent reading my letter and considering me as an able person. I will be very glad to hear from you the good news soon.”
This is the way you can show gratitude for the manager.
10. Close the letter
You can use any formal word for closing your letter like,” sincerely, yours truly or best.” All of them are fine and formal words for closing the letter. You can write down your full name in the final line. But if you want to add your signature then you can write it above your typed name.
Job Application Letter Sample
- Sample Cover Letter in English
- Writing Resume cover letter
- Sample Curriculum Vitae (American Style)
As we all know that a professional letter can help you get the job you want. But it depends on how you write it. Mostly, employees write their letters in the way I just mentioned step by step in the article. If you want to be hired for a job, then follow what I have recommended to you. What do you think about it? How can you write a good and effective job application? What else have I missed to mention in the article? Do you have any suggestions? If yes, then please feel free to share your feedback in the comments section below and let us know about it.
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Recruiters warn against overuse of AI tools such as ChatGPT to write resumes, cover letters
Recruiters are urging jobseekers to use artificial intelligence (AI) platforms sparingly when applying for jobs — or risk missing out on their dream role.
- Jobseekers are using artificial intelligence tools to write resumes and cover letters
- Recruiters warn it could hamper their efforts
- The Australian HR institute says candidates should personalise their applications
Systems driven by artificial intelligence such as ChatGPT, which launched last year, have been used by job applicants to write a range of content, including resumes, cover letters and responses to interview questions.
Users type a prompt into a chat box and within seconds the software drafts and returns a detailed response.
But recruiters warn that AI-generated content can hinder — not help — an applicant, particularly when it inflates the candidate's experience and skills.
"I had a candidate previously email me, and I felt at the time it was robotic, so I did wonder if they were using AI to answer my questions," Gold Coast-based recruiter Kelly Charity said.
"The downfall could be when the applicant is progressed to the interview, where they fail to articulate themselves the same way, or are unable to provide examples of their experience to accurately reflect what ChatGPT produced for them in the cover letter."
Ms Charity said recruiters could also use AI programs to check for auto-generated content.
Personality is key
The Australian HR Institute confirmed hirers also used AI to screen large numbers of job applications by identifying keywords and phrases before moving candidates to the next round.
Chief executive Sarah McCann-Bartlett said hiring managers recognised the innovation and appeal of AI programs for jobseekers, but urged caution.
She said while auto-generated content may include key terms that sounded good, personalising that text was crucial.
"You can use AI as a support tool to help you write your resume or help you to write a candidate letter [but] check it to make sure it's accurate," Ms McCann-Bartlett said.
"And make it feel a little bit like you, because if you do get to the next stages, someone still could read your application letter and your resume."
Resume writer and career coach Pam Foster agreed.
"I believe that that personal connection and that human touch is irreplaceable," she said.
Ms Foster, a former talent scout and hiring manager of 15 years, said she understood why jobseekers would use AI after seeing talented applicants have difficulty articulating their value to prospective employers.
"[They] were missing out on opportunities because they didn't know how to sell themselves in the right light and show what they could do to make a difference," she said.
Ms Foster said she used AI platforms to "help bring some structure" to cover letters and resumes, to help clients land their dream jobs.
"But what comes next is really about adding that human touch so that you can really showcase someone's personality," she said.
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A Shutdown Is Looming. What Comes Next?
Many federal agencies have plans in place to weather a shutdown, but a disruption would still affect critical government services.
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By Zach Montague
Reporting from Washington
The White House has begun advising federal agencies to prepare for a government shutdown as Republican lawmakers have shown no signs of progress in negotiations to keep the government funded beyond this week.
The Senate on Wednesday continued debate on a bipartisan stopgap bill to fund the government through Nov. 17, but Speaker Kevin McCarthy was toiling to build support for a right-wing alternative that members of his own party have balked at supporting . That left little chance that Congress could agree on a funding bridge before the midnight deadline on Saturday.
The United States has experienced 21 gaps in government funding since 1976, leading to varying degrees of disruption. Under a worst-case scenario, the White House is wary of a repeat of 2018, the longest and most recent shutdown, which sidelined roughly 800,000 of the federal government’s 2.1 million employees for 34 days.
While much remains uncertain about how inevitable a shutdown may be or how long one may last, the broad contours of how it would play out are well-worn territory in Washington, and most agencies have readied plans for working through the tumult.
What exactly would be shut down?
A government shutdown amounts to a suspension of many government operations until Congress acts to restore funding.
For hundreds of thousands of federal employees, that means either being furloughed while the government is closed, or continuing to work without pay.
For the public, that typically means dealing with interruptions to a variety of government services and facing a range of inconveniences and disruptions to daily life.
In recent days, the White House has spotlighted several government programs that could cause more severe issues if suspended, in particular the nutrition and immunization assistance given out through the Special Supplemental Nutrition Program for Women, Infants and Children. If funding lapses, the White House has said nearly seven million women and children could lose critical access to food, and the federal contingency fund to keep the program running could run dry within days.
“If we have a shutdown, WIC shuts down, and that means the nutrition assistance to those moms and young children shuts down,” Tom Vilsack, the agriculture secretary, told reporters on Monday.
Closures of national parks and museums are often one of the most visible impacts of a shutdown for the public, as well. In some cases, they can produce significant losses for the communities that depend on tourism.
Gov. Katie Hobbs of Arizona, for instance, has vowed to draw on revenue from the Arizona Lottery to keep Grand Canyon National Park open. In 2021, the park drew more than 4.5 million visitors to the state, according to the National Park Service.
Even many workers in the private sector are often forced to adjust.
During the most recent shutdown, inspections of chemical factories, power plants and water treatment plants ground to a halt as the Environmental Protection Agency furloughed thousands of workers. The Food and Drug Administration also paused routine food safety inspections of seafood, fruits and vegetables, putting extra pressure on restaurants and grocers.
In addition, many government labs and research projects are frequently closed during prolonged shutdowns, hampering scientific work.
As the deadline to fund the government approaches, the White House has sought to stress the sheer variety of programs and services that would suffer while blaming House Republicans for the standoff.
“A government shutdown could impact everything from food safety to cancer research to Head Start programs for children,” President Biden said on Saturday .
What services would continue?
Many agencies whose employees carry out critical services do not suspend operations.
That includes a large number of federal prosecutors and investigators, postal workers and Transportation Security Administration employees.
Most of those employees will continue to work without pay until funding is restored. In rare cases, some may work in positions that are funded outside the annual appropriations process.
Benefits such as Medicare and Social Security also continue uninterrupted because they are authorized by Congress in separate laws that do not need to be renewed every year. Medical care of veterans also goes on unaffected.
But even in instances where federal workers may stay on the job, planning and operations supporting them can be suspended, making the work harder.
For instance, while air traffic controllers would largely continue to work, training for new staff members would cease, exacerbating shortages .
Who decides which workers are essential?
Having weathered multiple shutdowns already, most agencies have in place detailed contingency plans for determining which employees should keep working.
But those plans can vary widely.
According to its contingency plan , the Department of Health and Human Services plans to retain about 58 percent of its employees during a shutdown, while the Justice Department would direct closer to 85 percent of its employees to continue working.
The determinations for each agency are often based on workers’ roles and how precisely their jobs are deemed “necessary to protect life and property.”
Shutdowns have become so commonplace in Washington that the Office of Management and Budget publishes guidance for federal employees on what to expect when one is approaching.
Do members of Congress still get paid?
In Article I, Section 6 of the Constitution, compensation for members of Congress is differentiated from that of most federal workers.
“The senators and representatives shall receive a compensation for their services, to be ascertained by law, and paid out of the Treasury of the United States,” that section reads.
In addition, the language of the 27th Amendment, which prohibits any law “varying the compensation for the services of the senators and representatives” until the next election, is often interpreted as a constitutional requirement that lawmakers be paid on time.
Salaries for members of Congress are funded by a permanent appropriations account that does not require renewal every year.
Like federal agencies, lawmakers also have some limited discretion to keep staff members working in cases where their role is directly tied to human health and safety. This typically applies only to staff members whose work is “required to support Congress with its constitutional responsibilities or those necessary to protect life and property,” according to the Congressional Research Service .
Will furloughed employees eventually be paid?
Furloughed employees will receive back pay once Congress passes and the president signs a new appropriations bill or a continuing resolution, a guarantee enshrined in 2019 when Congress passed the Government Employee Fair Treatment Act .
Employees who worked overtime or earned other premium pay can typically also claim those extra wages once the shutdown ends.
For contractors, including many cleaners, maintenance workers and cafeteria workers, however, the situation is more precarious.
Federal contractors are not guaranteed back pay under the 2019 law, even though some who are deemed essential might still be required to work. In some cases , contractors may be unable to return to their workplace while federal sites are closed.
In most situations in which contract workers are furloughed or unable to work during a shutdown, however, many are entitled to unemployment compensation.
Zach Montague is based in Washington. He covers breaking news and developments around the district. More about Zach Montague
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