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Sample of Letter of Support for Visa Application: Free & Effective

This guide offers a step-by-step approach, with a template, for crafting compelling visa support letters, drawing on my experience with visa applications for friends and family.

Key Takeaways:

  • Understanding the Purpose: Learn what a letter of support for a visa application is and why it’s important.
  • Step-by-Step Guide: Follow a comprehensive guide to writing an effective letter.
  • Free Template: Use the provided template to simplify your writing process.
  • Real-Life Examples: Gain insights from examples based on actual experiences.
  • Tips for Success: Discover key tips to enhance your letter’s impact.

Understanding the Purpose

A letter of support for a visa application is a document that provides additional assurance and details about the applicant.

Watercolor painting of a well-organized desk with a prominently placed 'Visa Application Support Letter'.

It typically comes from a friend, family member, or employer and offers insights into the applicant’s character, purpose of visit, and plans during the stay.

Why is it Important?

  • Strengthens the Application: It adds credibility to the applicant’s intentions.
  • Personal Touch: Offers a personalized perspective on the applicant.
  • Addresses Potential Concerns: Helps clarify any uncertainties visa officers might have.

Step-by-Step Guide to Writing the Letter

1. Start with Personal Details:

  • Your name, address, and contact information.
  • Your relationship with the applicant.

2. Introduction of the Applicant:

  • Full name of the applicant as in their passport.
  • Your personal connection and how long you’ve known them.

3. Purpose of Visit:

  • Clearly state the reason for the applicant’s visit (e.g., tourism, business, family visit).
  • Mention the planned duration and dates if known.

4. Assurances and Support:

  • Confirm your support (accommodation, financial, etc.).
  • Address the applicant’s plan to return to their home country.

5. Closing Remarks:

  • Reiterate your support and confidence in the applicant.
  • Provide your availability for further queries.

6. Signature:

  • Sign the letter to authenticate it.

Sample of Letter of Support for Visa Application

[Your Full Name] [Your Address] [City, State, Zip] [Email Address] [Phone Number] [Date]

To Whom It May Concern,

I am writing to support the visa application of [Applicant’s Full Name]. My name is [Your Name], and I am a [Your Relationship with the Applicant] of [Applicant’s Name] for [Number of Years/Months].

[Applicant’s Name] intends to visit [Country] for [Purpose of Visit], from [Start Date] to [End Date]. During their stay, they plan to [Briefly Describe Activities or Plans].

I would like to assure that [Applicant’s Name] will be staying with me at my residence located at [Your Address]. I am fully prepared to provide for their needs during their visit, including accommodation and financial support if necessary.

I am confident that [Applicant’s Name] will comply with all the visa regulations and return to [Applicant’s Home Country] as planned. Please feel free to contact me if you need further information or clarification.

Thank you for considering this application.

Sincerely, [Your Signature] [Your Full Name]

Real-Life Example

In my experience, a well-drafted letter played a pivotal role in the successful visa application of my friend, Maria. Her purpose was to attend a conference, and the letter highlighted her professional background and the importance of the event in her career, which added significant value to her application.

List of Essential Elements:

  • Clear Purpose: Indicate the specific reason for the visit.
  • Personal Connection: Show your genuine relationship with the applicant.
  • Support Details: Mention how you will support the applicant during their stay.
  • Return Assurance: Highlight the applicant’s intent to return to their home country.

Tips for Success

  • Be Honest: Provide truthful information.
  • Keep It Concise: Stick to relevant details.
  • Professional Tone: Maintain a formal and respectful tone.
  • Proofread: Check for errors before sending.

Comment Request: If you’ve written a letter of support for a visa application or have any additional tips, please share your experiences in the comments below

Frequently Asked Questions (FAQs)

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Q: What is a Letter of Support for a Visa Application?

Answer: A letter of support for a visa application is a document provided by someone who knows the applicant, often a friend or family member, to help strengthen their visa application. 

In my experience, this letter detailed my relationship with the applicant, their purpose of visit, and my assurance of their compliance with visa terms. It made a significant difference in the approval process.

Q: How do I write an effective Letter of Support?

Answer: To write an effective letter of support, include specific details about your relationship with the applicant, the purpose of their visit, and their character. 

When I wrote one, I made sure to emphasize how well I knew the applicant and their reasons for traveling. Keeping the letter concise, factual, and heartfelt is key.

Q: Who should write the Letter of Support?

Answer: Ideally, the letter of support should be written by someone who has a close relationship with the applicant, such as a family member, friend, or employer. 

When I needed one, I asked my brother, who is a U.S. citizen, to write it. His status and our familial relationship added weight to the application.

Q: Is a Letter of Support mandatory for a visa application?

Answer: A letter of support is not always mandatory, but it can be incredibly beneficial. In my case, while it wasn’t required, it significantly helped in demonstrating my ties and intentions. 

It acts as a character reference and can provide additional assurance to the visa officers about the applicant’s credibility.

Q: What information should be included in the Letter of Support?

Answer: The letter of support should include the writer’s relationship to the applicant, the purpose of the visit, the applicant’s intended length of stay, and any assurances regarding adherence to visa regulations. 

When I wrote one, I also included details about my financial support and accommodation for the applicant, which provided further evidence of a well-planned visit

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How to Write a Sample Invitation Letter for a U.S. Visitor Visa

Home » How to Write a Sample Invitation Letter for a U.S. Visitor Visa

July 25, 2021

Sample Invitation Letter for Visitor Visa

There are various mandatory requirements to obtain a visa when visiting the United States. However, a letter of invitation from the American host is not one of them. The U.S. citizen or resident who will host the visiting B-2 visa holder may send a letter, but an invitation is not required. The letter cannot guarantee visa issuance, but it may be helpful in some situations. Many people feel more comfortable sending a letter, and we’ve provided a sample invitation letter for a visitor visa below.

Visitor Visa Requirements

B-2 visa applicants must qualify for the visitor visa according to their own circumstances, not on the basis of a sponsor’s letter or assurances. Based on the merits of the application and interview, a consular officer determines whether or not the applicant qualifies for a visa. In fact, to qualify for a B-2 visitor visa to the United States, applicants must meet the following three criteria:

Have a residence in a foreign country to which they will return to after their temporary visit;

Intend to enter the united states for a period of a specifically limited duration;, will go to the united states to engage in activities consistent with the visa., mistakes on uscis forms can cause costly delays or a denial., b-2 letter of invitation explained.

A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident. The letter should state that the host is willing and able to accommodate the visitors during the specified duration of the trip. The host may include specific dates or a general period in which the visitor is welcome. It’s also helpful to state if the host and visitor have family ties or are friends. There is no requirement for an invitation letter for visitor visa. Therefore, there are no hard requirements for the letter. With that said, a letter should generally contain the following:

  • Host’s full name and contact information
  • Guest’s full name and contact information
  • Guest’s relationship to the host
  • Purpose of the planned visit, including the event (if applicable) or places you will visit
  • Duration the visitor will stay with you or where you’ve made arrangements for him or her to stay
  • Financial arrangements to cover the guest’s expenses during the visit (if applicable)
  • Signature of the host

Write the letter in your own words, but try to be as specific as possible. We’ve included a sample invitation letter for a visitor visa below.

Sample Invitation Letter for Visitor Visa: Friends

Enzo & Gianna Russo Via Torquato Tasso, 26 71010 Lesina FG, Italy

March 22, 2019

Dear Enzo and Gianna,

I would like to invite you to come visit me in the United States this summer. You are welcome to stay at my home during for the duration of the trip. I understand that you have four weeks of holiday, but you are welcome to stay longer if needed.

During your visit, I plan to take you on several excursions to our theme parks (Disneyworld and Universal Orlando) and museums. I know you son is interested in space travel. I’m trying to arrange a visit to the Kennedy Space Center Visitor Complex as well.

I understand you plan to cover your own expenses for travel and incidentals. However, I will submit Form I-134, Declaration of Financial Support, to guarantee your financial support.

I look forward to seeing you and your family.

Edwardo Sauvigne 26000 Whispering Trails Ave Winter Have, FL 33884 Home: (863) 555-1212 Mobile: (863) 555-1212

Sample Invitation Letter for a Visitor Visa: Family

Gurpreet & Jyothi Ahuja 337, Rajiv Gandhi St Uthandi, Chennai, Tamil Nadu 600119 India

October 1, 2020

Dear Mom and Dad,

I would like to invite you to come visit me in the United States for my wedding on March 6, 2021. In addition to this special event, I am excited to have you spend time with Anika and see our city.

I will cover all of your expenses for the trip, including travel to and from the United States. During your two weeks with us, you will stay at my home, and I will provide all meals. I also plan to purchase you a visitor’s insurance plan and cover any other costs that come up during your trip.

Anika and I are extremely anxious to see you and have you participate in our wedding. We look forward to seeing you in March.

Hiten Ahuja 9601 Skyline Way Grand Prairie, TX 75051 Home: (972) 555-1212 Mobile: (972) 555-1212

Stronger Evidence to Support a B-2 Visa Application

For visitors that are currently unemployed, don’t have property and generally lack financial assets, it can be more difficult to demonstrate strong ties to their home country. In these cases, immigration officials become concerned that they will try to stay in the United States. A Declaration of Financial Support can help remove this doubt.

Known as Form I-134, Declaration of Financial Support , the form shows that someone in the United States is willing to take financial responsibility for you. If you can prove that you are financially independent or are employed in your home country, you typically don’t need a Form I-134.

Form I-134 is a reassurance by the U.S. supporter to step in and assist if you unable to pay your expenses during the course of your U.S. visit.

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Visa Resources

The type of visa you must obtain is defined by U.S. immigration law, and relates to the purpose of your travel. Please visit our  Visa Wizard   to find out what visa type is appropriate for you. You can also visit our  Frequently Asked Questions   or find out about the  Visa Waiver Program .

Other useful links:   Visa Categories   |   Find a U.S. Embassy or Consulate   |   Glossary

Nonimmigrant Visas

Nonimmigrant visas allow people to visit the United States for short periods and for specific purposes. If you want to move here permanently, please see the information below on  immigrant visas .

Tourism & Visit A foreign national traveling to the United States for tourism needs a visitor visa (B-2) unless qualifying for entry under the Visa Waiver Program. Tourism is a short visit for vacation, for visiting family and friends, or for medical treatment.

Study & Exchange The United States supports international education and welcomes foreign students and exchange visitors. Before applying for a visa, students and exchange visitors must be accepted by their schools or program sponsors.

Business A foreign national traveling to the United States to conduct temporary business needs a visitor visa (B-1) unless qualifying for entry under the Visa Waiver Program.

Employment To work in the United States temporarily as a lawful nonimmigrant, temporary workers must qualify for the available visa category based on the planned employment purpose.

Other Visa Categories In addition to tourism, visits, business, employment, study and exchange, and immigration, there are other reasons for traveling to the United States, which also generally require a visa.

Immigrant Visas

Do you want to immigrate to the United States, meaning you want to move here permanently? Do you want to sponsor someone to immigrate? Immigrant visas are based on family ties, employment, and the diversity visa. If you want to visit for a short period for a specific purpose, please learn about  nonimmigrant visas  above.

Family Based For certain family members of U.S. citizens and lawful permanent residents (Green Card holders).

Employment For permanent employment or investment by entrepreneurs.

Diversity Visa Annual program making a limited number of  visas available to persons who meet strict eligibility requirements.

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  • Cover Letter for a Schengen Visa: Types, Format & Samples

Cover Letter for a Schengen Visa: Types, Format Samples & More

Lakshmi Lavanya Pagallu

10 min read

Updated On Jan 22, 2024

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What is a Schengen Visa Cover Letter?

What needs to be included in cover letter schengen visa, cover letter format for schengen visa, samples of cover letter for schengen visa, state wise schengen visa cover letter requirements, documents to support schengen cover letter, where to submit your cover letter for schengen visa application, common mistakes in schengen visa cover letters.

Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

Navigate the application process effortlessly by mastering the art of crafting a compelling cover letter Schengen visa. Explore the essentials in our blog for a seamless visa experience!

The Cover Letter, also known as the introduction letter for a Schengen Visa is a crucial component of your application, serving as a communication tool with the visa officers.

Addressed to the Embassy or Consulate of the specific country you plan to visit, it outlines your reasons for travel and aims to persuade the consular staff of your suitability for the visa.

Even if applying through a visa application center like VFS Global, ensure your Cover Letter is directed to the relevant Embassy or Consulate.

In your Schengen Visa application cover letter, be sure to incorporate the following details regarding your trip:

  • Clearly articulate the purpose motivating your visit to a Schengen country.
  • Specify the exact dates for your intended entry and departure.
  • Outline a well-structured itinerary detailing your planned activities throughout the Schengen area.
  • Indicate your accommodation arrangements upon entering the Schengen region.
  • List all the countries included in your travel plans.
  • Provide information about your current employment status.
  • If any mandatory documents are missing from your submission, explain their absence concisely

Drafting a cover letter is integral to the Schengen visa application process. This letter should succinctly outline your travel plans, the purpose of your visit, and your financial support strategy. Below is a brief Schengen visa cover letter template or format for your guidance

  • Start with a formal salutation.
  • Provide your name, address, contact details, and nationality.
  • Clearly state your intention to apply for a Schengen visa.
  • Introduce yourself briefly, mentioning your nationality and current residence.
  • Specify the purpose of your visit (tourism, business, family visit, etc.).
  • Mention the planned dates of your stay in the Schengen area.
  • Outline your travel plans, including the countries you plan to visit and the duration of your stay in each.
  • Explain your financial plan for supporting yourself during the visit.
  • Confirm personal funding and attach supporting financial documents.
  • List the attached documents supporting your application, such as flight itinerary, hotel reservations, travel insurance, etc.
  • Express gratitude and formally request the approval of your Schengen visa application.
  • Offer cooperation and assure compliance with regulations.
  • End the letter with a formal closing, such as "Sincerely" or "Kind regards."

Let us first examine the supplied generic Schengen visa cover letter sample to acquaint yourself with the correct writing tone, format, structure, and other essential elements.

Business Schengen Visa Cover Letter Sample

When applying for a Schengen Business Visa, the responsibility of composing the Cover Letter lies with your employer. The letter must be crafted on the official letterhead of the company.

Sample Cover Letter for Schengen Visa Tourist

The Cover Letter for a Schengen Tourist Visa typically includes details about your travel plans, purpose of visit, and financial ability. It serves as a concise introduction to support your visa application.

Sample Cover Letter for Schengen Medical Treatment Visa

For a Schengen Medical Treatment Visa, your doctor must prepare the Cover Letter, including

  • Detailed Diagnosis: Specify the medical condition requiring treatment in a Schengen country.
  • Medical History: Provide a concise medical history for context.
  • Treatment Details: Clearly state the nature and expected duration of the proposed treatment.

This letter is vital for the visa application, offering insights into the medical necessity and treatment plan.

Now that you are familiarised with the Sample cover letters for Schengen Visa, before crafting your cover letter, it's essential to familiarize yourself with the specific requirements of the Schengen country you plan to visit. Here are the cover letter guidelines for key Schengen member states:

  • Cover Letter for Visa Application Italy
  • Highlight your ties to your home country, such as family, employment, and studies.
  • Clearly state the purpose of your visit, outlining planned activities and dates.
  • Provide proof of funds to cover your travel expenses.
  • Cover Letter for Visa Application Austria
  • Specify the purpose of your visit, detailing the places and activities you'll engage in.
  • If applying for a multiple-entry visa, provide a valid reason.
  • Assure your return to your home country after the visa period.
  • Cover Letter for Visa Application France
  • Present a clear itinerary with destinations, travel dates, and the purpose of your visit.
  • Indicate whether you have travel insurance for unforeseen medical expenses.
  • Align your visit with academic, professional, or personal goals.
  • Cover Letter for Visa Application Germany
  • In the introduction, concisely explain the purpose of your travel (tourism, family visits, or business).
  • Provide evidence of funds to cover expenses like food, accommodation, and transportation.
  • List all intended destinations you plan to visit.
  • Cover Letter for Visa Application Finland
  • Detail arrangements for accommodation, food, and travel.
  • Describe your planned activities, trips, events, meetings during your stay.
  • Specify if you are seeking a multiple-entry visa and provide reasons.
  • Cover Letter for Visa Application Spain
  • Affirm that you have the financial means to support yourself during your stay.
  • Provide a comprehensive overview of your travel plans.
  • Include details about your accommodation arrangements, such as hotel reservations.

When applying for a Schengen Visa, ensure you submit the following documents alongside your Cover Letter:

  • Completed Schengen Visa Application Letter/Form
  • Valid passport with at least six months of validity
  • Passport-size photos adhering to Schengen visa photo guidelines
  • Flight itinerary or reservations
  • Schengen Visa Travel Health Insurance
  • Proof of accommodation within a Schengen country
  • No Objection Certificate from your employer/school
  • Letter of Invitation from a relative or company in the destination country, as per the purpose of travel
  • Proof of paid Schengen Visa fees
  • Bank Statements covering the last six months

To submit your Schengen Visa cover letter, consider the following options based on your situation and location:

  • The Embassy or Consulate of the Schengen country you intend to visit.
  • The Embassy/Consulate of another Schengen country, if the destination lacks diplomatic representation in your area.
  • A designated visa application agency, outsourced by the Embassy or Consulate of the Schengen country you plan to visit.
  • You can even say you can submit and we can help you prepare at a regulated immigration consultant like getgis

Remember, if you're visiting multiple countries, apply at the Embassy/Consulate of the first country on your itinerary.

When crafting a Schengen Visa cover letter, it is crucial to be mindful and avoid pitfalls or errors. These include:

  • Illogical Explanations

Provide logical reasons for your trip and intentions to return home. Be specific and avoid vague statements.

  • Repetition of Document Information

Your cover letter should reveal unique details not found in other documents. Tell a story that complements, not duplicates, your reservations.

  • Spelling and Grammar Errors

While minor mistakes are acceptable, excessive errors may convey a lack of respect for the application process. Pay attention to spelling, punctuation, and layout.

  • Disorganized Document List

Present a well-organized list of documents in order of priority. Start with mandatory items, followed by those relevant to your trip and personal situation.

  • Misalignment with Supporting Documents

Ensure that the details and reasons mentioned in your cover letter align with the information in other submitted documents. Any contradiction may lead to rejection.

Explore European Beauty and Opportunities: Cover Letter for a Schengen Visa

We hope the blog on the Schengen visa cover letter has addressed your uncertainties and inquiries, boosting your confidence in the application process. If you have additional questions or topics you'd like us to cover, feel free to reach out to GetGIS immigration experts.

Schedule a Free Consultation Now

Quick Reads:

  • How Can I Avoid Schengen Visa Rejection? (Expert Tips)
  • A Comprehensive Guide to Germany Visa Requirements in 2023-24
  • Cost of Studying in Germany: All You Need to Know
  • Complete Guide on Sweden Visa Types & Requirements
  • Understanding The Austria Tourist Visa Requirements

Frequently Asked Questions

Is a cover letter required for a Schengen visa?

Why are Schengen visas rejected?

Is a cover letter necessary in Europe?

How to create an effective cover letter?

How to avoid Schengen visa refusal?

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Lakshmi Lavanya Pagallu

Lakshmi Lavanya Pagallu , 

Sr. Content Marketing Specialist

Lakshmi Lavanya Pagallu has been working as Content Marketing Specialist with GetGIS since 2022 and has been extensively working to help candidates’ career transitions. Her experience spans across multiple industries in the fields of Sales and Marketing. Her core competencies include communication and research, which enable her to create and deliver in-depth guides as a Subject Matter Expert

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If the printed expiry date on your Venezuelan passport has passed

If the printed expiry date has passed and you’re applying for a visitor visa, study permit, work permit or to extend your stay as a temporary resident in Canada, follow these steps:

  • Add 5 years to the printed expiry date shown on your passport and enter it in the expiry date field of the application form.
  • Include a letter of explanation with your application stating: “I am a Venezuelan national with a Venezuelan passport, which has been extended for 5 years”.

Warning: If your passport is still expired after adding 5 years to the printed expiry date, your passport is considered expired. You’re not eligible to submit an application with that passport.

Prepare documents and apply

The reason you’re traveling to Canada determines the way you apply and the documents you need to submit with your visa application.

Why are you applying for a visitor visa?

  • To visit as a tourist
  • To visit for business
  • To visit your spouse or partner who has sponsored you for permanent residence

What is your family member’s status in Canada?

  • Canadian citizen
  • Person registered under Canada’s Indian Act
  • Canadian permanent resident
  • Temporary resident in Canada
  • For compassionate reasons
  • None of the above

Do you plan to visit your children or grandchildren for more than 6 months?

You may be eligible to apply for a Super Visa

A super visa lets you visit your children or grandchildren for 5 years at a time. It’s a visa that provides multiple entries for a period up to 10 years.

Find out how to apply for a Super Visa

Step 1 Gather documents

Gather these documents to submit with your visa application and bring when you travel.

About the documents listed

  • Not all documents listed below are required – some are optional.
  • This is not an exhaustive list of acceptable proof to support your visa application.
  • Only submit the recommended documents that can prove you’re eligible for a visa.
  • Even if you submit all the documents listed, there is no guarantee that we’ll approve your application.
  • We may request more information from you in addition to what is listed here.

Documents we accept:

  • passports (regular, official or diplomatic)  from most countries (see exceptions below)
  • alien’s passport for stateless persons
  • US Permit to Re-Enter (Form I-327)
  • US Refugee Travel Document (Form I-571)
  • other refugee travel documents for non-citizens

Documents we don’t accept:

  • any passport issued by Somalia
  • non-machine readable passports issued by the Czech Republic
  • temporary passports issued by the Republic of South Africa
  • provisional passports issued by Venezuela

A clear, colour copy of your valid passport or travel document that you'll use to travel to Canada.

If you have a passport, you must provide a copy of

  • the page that shows your birth date and country of origin, and
  • any pages with stamps, visas or markings

If you have a travel document, it must be issued by a government and include your

  • date of birth
  • document number
  • citizenship or residency status
  • expiry date (if applicable)

Submit this document with your visa application

Family members or third parties who apply on behalf of the applicant need to complete this form.

Submit the completed form with your visa application

Each applicant 18 years or older must complete this form.

Documents needed depend on whether a child under 18 years of age will travel with only 1 parent, with a relative or friend, or alone.

You may need to show

  • a letter that authorizes the minor child to travel to Canada, and
  • other documents, such as adoption papers or a custody decree, depending on if the minor child travels alone or not

Consult Minor children travelling to Canada

Submit with visa application

  • Show border services officer when you arrive in Canada

If you’ve travelled to Canada or to other countries, this can show that you’ve been able to get a visa in the past.

Proof of this includes copies of previous visas in your passport.

Include a clear copy of 1 or more of the following:

  • your previous passports and/or visas (used within the last 10 years to travel outside your country)
  • entry and exit stamps
  • study and/or work permits that indicate your duration outside of your country
  • expired or valid visas

Documents that show how long you plan to stay and what you’ll do in Canada.

Include copies of any of the following:

  • flight details
  • hotel reservations
  • registration for an event

This can help us understand if you have enough money to support yourself during your stay in Canada.

Bank name and contact This allows us to contact your bank or financial institution with questions.

Proof it is your account Your name and address on the statement show that the account is yours.

Account details At least 6 months of account details, including balances, helps us understand your financial situation.

Use this form if you want to allow Immigration, Refugees and Citizenship Canada (IRCC) to release your personal information to someone you choose.

The person you choose will be able to get information on your case file, such as the status of your application.

Submit completed form with visa application

Business visitor

A clear copy of 1 or more of the following:

  • study and/or work permits that indicate your duration outside your country

Copies of any of the following:

A letter from your employer can confirm that you have a stable job and will return to it. It can also show that your employer supports your visit to Canada.

The letter should be printed on your employer’s official letterhead.

The letter should include:

  • date, no earlier than 3 months before you apply
  • confirmation that you have a job with the employer
  • your full name and date of birth
  • date you started the job
  • brief description of your job
  • current salary
  • contact information of your manager
  • phone number
  • email address
  • employer information
  • company name
  • state/province
  • Signature of employer. Your manager or human resources contact should print their name and sign the letter.

A letter from a business or company in Canada.

It can confirm that your purpose for visiting Canada is valid.

A copy of the letter from the business or company inviting you to Canada. The letter must be written to you from the business or company.

Consult details to include in the letter

Visit your spouse or partner who sponsored you for permanent residence

Proof of your relationship with the person or family member inviting you to Canada

This can include a copy of

  • a marriage certificate
  • Statutory Declaration of Common-Law Union (IMM5409)
  • a birth certificate
  • an official document naming you as a parent

Each applicant 18 years and older must complete this form.

A letter written by your family member in Canada.

A copy of the letter from the family member inviting you to Canada. The letter must be written to you from your family member.

  • current Salary

Complete the form that declares you and your partner are in a common-law relationship. Also provide proof that you and your common-law partner have combined your affairs and set up a household together.

What is a common-law partner?

Proof can include

  • joint bank accounts or credit cards
  • joint ownership of a home
  • joint residential leases
  • joint rental receipts
  • joint utilities (electricity, gas, telephone)
  • joint management of household expenses
  • proof of joint purchases, especially for household items
  • mail addressed to either person or both people at the same address

Faster visitor visa processing for spousal applicants

If you’re being sponsored for permanent residence (PR) by your spouse or partner, you could benefit from faster processing for a visitor visa.

You may be eligible if you

  • submitted an application to be sponsored for permanent residence
  • received an acknowledgement of receipt (AOR) that confirms the application is in progress

Applications that need more information, for example custody documents for a child, will take longer to process.

When your sponsor receives the AOR for your permanent residence application, you can apply for a visitor visa. If you’re eligible, your visitor visa application will automatically receive faster processing. You don’t need to request it.

You must still meet all of the requirements to be eligible for a visitor visa .

Visit family (Canadian citizen, person registered under Canada’s Indian Act, or permanent resident of Canada)

Visit children or grandchildren. super visa option..

Submit with visa or super visa application

For super visa applicants only. Proof that medical insurance for at least $100,000 coverage has been purchased from a Canadian insurance company.

A copy of the insurance certificate or policy you received for medical insurance coverage for 1 year with a Canadian insurance company.

Submit with super visa application

Documents that show that the super visa applicant’s child or grandchild meets the low income cut-off minimum.

Submit one of the following documents:

  • If the child or grandchild does not have a paper copy of their notice of assessment on file, they can view and print their tax returns as well as other personal tax information using the Canada Revenue Agency My Account online service.
  • a copy of the child’s or grandchild’s most recent T4 or T1
  • an original letter from the child’s or grandchild’s employer stating their job title, job description and salary
  • A letter from an accountant confirming the child’s or grandchild’s annual income, if they are self-employed.
  • Proof of other sources of income (pension statement, investments, etc.).

A document confirming that you had an  immigration medical exam (IME).

The exam must conducted by a panel physician authorized by IRCC.

Get complete details about how to get a medical exam with a panel physician.

Submit with super visa application, or wait for instructions from the visa office.

Visit family (temporary resident of Canada)

A letter written by your family in Canada.

Documents that show how long you plan to stay and what you’ll do once in Canada.

Visit for compassionate reasons

A letter written to you from a person or business inviting you to Canada.

A copy of the letter from the person or business inviting you to Canada.

  • registration for an event.

Step 2 Apply through the IRCC Portal

Step 2 apply.

To apply for a visitor visa to visit Canada on business, you need to qualify as a business visitor.

To qualify, you must show that:

  • you plan to stay for less than 6 months,
  • you don’t plan to enter the Canadian labour market, and
  • your main place of business and source of income and profits is outside Canada

Business visitor activities include business meetings, special events or training for a few days or weeks.

If your meeting, event or conference is registered with us, include the event code in your application. You should get this code from the organizer.

Note: If you plan to stay for more than 6 months, or plan to work in Canada, you may be considered a temporary worker and have to  apply for a work permit .

To apply online, you need a scanner or camera to create electronic copies of your documents, and a valid credit or debit card.

Read the instruction guide before you complete your application. As an online applicant, you can ignore steps 3 and 4 of the guide (paying the fees and submitting your application).

If you’re applying for the first time , you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise you may experience delays.

Apply through the IRCC Secure account

Sign in to your IRCC secure account

Apply through the IRCC Portal

Only for tourists, visiting for business, family visits, compassionate reasons

Sign in to the IRCC portal

Applying on paper for specific situations

If you need a visitor visa to travel to Canada, you must apply online for one. Only online applications will be accepted and processed. However, you can apply on paper if:

  • you can’t apply online because of a disability, or
  • you’re travelling with an identity or travel document that was issued to a refugee, a stateless person or a non-citizen.

The application package includes an instruction guide and all the forms you need to fill out.

Read the guide carefully before you complete your application . We will not refund your application fee, so make sure you need a visitor visa before you apply.

Each individual applicant must submit a completed application form. Applicants under the age of 18 must have this form signed by a parent or a guardian.

Download the application package

Pay your application fees

In most cases, your fees will include processing fees for you and anyone you include on your application.

If you’re applying for the first time, you must pay the biometrics fee when you submit your application (unless you’re exempt). Otherwise, you may experience delays.

Third-party fees

Depending on your situation, you may need to pay third parties for:

  • your medical exam
  • a police certificate

Our instruction guides (opens in a new tab) can help you understand which fees apply to you.

Submit your application

Families should send their individual applications in one package. The principal applicant must send this combined package to the location where their application will be processed.

Select the country/territory you’ll be applying from to find out where to submit your application. You can choose your country of nationality or the country/territory where you have been legally admitted:

  • Afghanistan
  • Antigua and Barbuda
  • Bosnia and Herzegovina
  • British Virgin Islands
  • Burkina Faso
  • Burma (Myanmar)
  • Cayman Islands
  • Central African Republic
  • China (People’s Republic of)
  • Comoros Island
  • Côte d’Ivoire
  • Czech Republic
  • Democratic Republic of the Congo
  • Dominican Republic
  • El Salvador
  • Equatorial Guinea
  • Guinea-Bissau
  • Hong Kong SAR
  • Liechtenstein
  • Marshall Islands
  • Micronesia (Federated States of)
  • Netherlands
  • New Caledonia
  • New Zealand
  • North Korea
  • North Macedonia (Republic of)
  • Palestinian Authority (Gaza)
  • Palestinian Authority (West Bank)
  • Papua New Guinea
  • Philippines
  • Puerto Rico
  • Sao Tome and Principe
  • Saudi Arabia
  • Sierra Leone
  • Solomon Islands
  • South Africa
  • South Korea
  • South Sudan
  • St. Kitts and Nevis
  • St. Vincent and the Grenadines
  • Switzerland
  • Timor-Leste (Timor oriental)
  • Trinidad and Tobago
  • Turkmenistan
  • Turks and Caicos Islands
  • United Arab Emirates
  • United Kingdom
  • United States of America
  • US Virgin Islands

If you need to give biometrics (fingerprints and photograph), and you’re applying on paper, submit your application in person . VAC staff will check that it is complete and will confirm that you have paid the correct fees before you can give your biometrics.

Credit cards and prepaid cards

We accept credit cards and prepaid cards from:

  • MasterCard ®
  • American Express ®
  • UnionPay ® (for online applications only; debit cards not accepted)

If you use a prepaid credit card, keep it for at least 18 months after you pay to make refunds easier. Find more on prepaid cards .

We also accept all Visa Debit cards.

The card you use doesn't have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Debit cards

  • be from a Canadian bank using INTERAC ® Online , and
  • be registered for online banking through your bank’s website.

We also accept all Debit MasterCard ® and Visa ® Debit cards. If your card has the Visa Debit logo on it, alone or with the INTERAC ® Online logo, select Visa Debit as your payment method.

The card you use does not have to be in your name. The cardholder’s name will appear on the receipt but it does not need to match your application.

Page details

How to write a letter of invitation for a U.S. travel visa

Including the right information may improve the odds that your friend, family member or colleague obtains a visa.

Sofie Wise

What's Inside

Many U.S. citizens and legal permanent residents have friends and family living abroad whom they may want to invite to the United States for a temporary visit. When this happens, people often forget that there are certain requirements a foreign national must meet to obtain a travel visa and gain lawful entry into the country. 

While not a requirement, a letter of invitation can be used as supporting documentation for a loved one’s B-1 or B-2 visa application to help them meet their application requirements. 

If you’ve been asked to prepare an invitation letter for a U.S. visa application and aren’t sure where to begin, this guide may help. We discuss what a letter of invitation is, describe how to prepare one and provide an invitation letter for visa example that you can use as you craft your own.

Invitation letter for U.S. visa application defined

An invitation letter is a document written by an individual formally inviting a family member or friend who’s a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national’s visa application when seeking temporary entry into the U.S.

The purpose of an invitation letter is to confirm the details of the applicant’s stay, including the reason for and dates of their travel. While an invitation letter isn’t a specific requirement for any visa application, including one with the application or bringing one to the visa application interview may be beneficial. 

application letter visa

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When to submit a letter of invitation

If a friend or relative plans to visit you on a temporary travel visa, they may ask you to provide them a letter of invitation to submit in support of their visa application. Below are two common visitor visas for which you may consider submitting an invitation letter:

Regardless of the precise scenario, if a friend, family member or colleague requests an invitation letter, providing one may help enhance their chances of a successful application.

The timing of the letter’s submission doesn’t matter since a letter of invitation isn’t required when filing the initial application for a visitor visa. You may include a letter of invitation as additional documentation in support of your application, or you may also choose to bring one with you to your interview.

Who can write an invitation letter for U.S. visa applications

An invitation letter should be written by the individual who will host the foreign national during their stay in the U.S. and who has personal ties to the invitee. 

Typically, the individual writing the invitation letter is either a U.S. citizen or lawful permanent resident (LPR). In many cases, the host is a friend or family member of the visa applicant. However, colleagues and business associates may also write letters.

How to write a letter of invitation for U.S. visa applications

Because providing an invitation letter is optional, there’s no specific list of information that one must contain. Nevertheless, below are some examples of information that’s often included: 

  • The host’s name and contact information
  • The host’s citizenship or immigration status
  • The visa applicant’s name and contact information
  • Details regarding the relationship between the host and the visa applicant
  • Name and contact information for the visa applicant’s foreign employer
  • The visa applicant’s expected travel dates
  • Details regarding whether the host will provide accommodations or financial support to the invitee during their visit
  • The purpose of the invitee’s trip and travel plans within the United States
  • Any other details confirming the invitee’s ties to their home country and plans to return

In short, the goal of the invitation letter is to provide details confirming the foreign national’s relationship with the host residing within the U.S., the dates of travel and the purpose of their visit. The letter should also include details about the invitee’s ties to their home country to verify their intent to return at the conclusion of their trip. Examples of this include information about their home, job and family.

Lastly, the host should sign the invitation letter.

Sample letter of invitation for U.S. visa supporting documentation

Below is a sample letter of invitation. Keep in mind, there’s no specific format that an invitation letter must follow to be accepted as supporting documentation for a visa application. Because each letter is unique to the applicant’s situation, it may be beneficial to speak with an experienced immigration lawyer to determine how best to format your letter of invitation.

[Invitee full name]

[Invitee date of birth]

[Invitee foreign address]

Dear [full name of invitee],

I hope this letter finds you well. I am writing to formally extend an invitation for you to visit me in the United States from [proposed arrival date] to [proposed departure date]. 

As my [relationship], we’ve known each other for [length of time], and I am eager to host you in my home, where I plan to provide you with [details of accommodations and financial support] for the duration of your stay. I understand and acknowledge the requirements of your U.S. visa and assure you that I’ll assist you in complying with them, including, but not limited to, ensuring your timely departure from the United States at the conclusion of your trip. 

Until then, I am looking forward to our plans to [travel plans during invitee’s visit]. 

Please do not hesitate to contact me if you have any questions or need any additional information or assistance during the visa application process. 

Sincerely, 

[Host signature]

[Host full legal name]

[Citizenship or immigration status]

[Host U.S. street address]

[Host city, state, zip code]

[Host phone number]

[Host email address]

Some also find it beneficial to accompany the letter with copies of items, such as:

  • Evidence of roundtrip airfare reservations
  • Photocopies of the host’s driver’s license, identification card or passport
  • Event invitation or correspondence
  • Detailed travel itinerary
  • Proof of accommodations

When to speak with a lawyer

Going through the process of applying for a B-1 or B-2 visa for temporary entry into the U.S. can be difficult due to the many requirements in the application process. However, writing a detailed invitation letter with the above information may help make the application process easier for a visa applicant. 

If you have questions about how to write a thorough letter of invitation and what information to include, consider speaking with legal counsel. An experienced attorney can assess your situation and help you understand how you may help your invitee gain lawful entry into the U.S.

Bottom line

Our experienced team would love to help you move forward. Schedule a free 15-minute call so we can connect you with an experienced attorney.

Frequently asked questions

What are the requirements to invite someone to visit the usa, who needs an invitation letter, can i apply for a u.s. visa without an invitation letter, is a letter of invitation a required document for a b-1/b-2 travel visa application, what should the letter of invitation include.

Disclaimer: This article is provided as general information, not legal advice, and may not reflect the current laws in your state. It does not create an attorney-client relationship and is not a substitute for seeking legal counsel based on the facts of your circumstance. No reader should act based on this article without seeking legal advice from a lawyer licensed in their state.

This page includes links to third party websites. The inclusion of third party websites is not an endorsement of their services.

More resources

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El País (USA)

How to apply for a Green Card in 2024: Everything you must know

T he Green Card is the most desired document for immigrants who want to become U.S. residents. It is officially known as a Permanent Resident Card and once obtained by applicants, they can apply for U.S. citizenship showing evidence that they have resided in the country for one to five years and are persons of “good moral character .” The process is made through the United States Citizenship and Immigration Services (USCIS). Here’s what to know about the process.

How to apply for a Green Card

The USCIS clarifies that the steps to apply for a Green Card can vary depending on the individual situation of the applicant. However, these are the steps that most will have to go through:

  • Someone has to file an immigrant petition for the applicant. In some cases the applicant may be eligible to file for themselves.
  • After USCIS approves the immigrant petition, the applicant has to file a Green Card application with USCIS or a visa application with the U.S. Department of State.
  • The applicant then must go to a biometrics appointment to provide fingerprints, photos and a signature.
  • The interview takes place.
  • The applicant receives a decision on their application.

Eligibility

According to the USCIS, the eligibility requirements may vary depending on the immigrant category someone applies for. These are the different categories of Green Card. The USCIS website breaks down each category .

  • Green Card through Family
  • Green Card through Employment
  • Green Card as a Special Immigrant
  • Green Card through Refugee or Asylee Status
  • Green Card for Human Trafficking and Crime Victims
  • Green Card for Victims of Abuse
  • Green Card through Other Categories
  • Green Card through Registry

Most Green Card applicants will have to fill at least two forms, an immigrant petition (which is usually filed by a sponsor or “petitioner”) and the Green Card application (Form I-485). Depending on the applicant’s immigrant category, they will have to fill out other forms. These are the most common:

  • Form I-130, Petition for Alien Relative
  • Form I-140, Immigrant Petition for Alien Worker
  • Form I-730, Refugee/Asylee Relative Petition
  • Form I-589, Application for Asylum and for Withholding of Removal
  • Form I-360, Petition for Amerasian, Widow(er), or Special Immigrant
  • Form I-526, Immigrant Petition by Alien Entrepreneur
  • Form I-918, Petition of U Nonimmigrant Status
  • Form I-929, Petition for Qualifying Family Member of a U-1 Nonimmigrant

Applying from inside or outside the U.S.

If the applicant is eligible for a Green Card, they must choose between adjustment of status or consular processing based on their location:

In the United States:

  • If they have an approved immigrant petition and an immigrant visa is available, they have to file Form I-485 with USCIS.
  • If they don’t have an approved immigrant petition, the next step is checking eligibility requirements for their Green Card category to see if they can file the petition and Form I-485 together (known as concurrent filing).

Outside the United States:

  • Undergo consular processing with the U.S. Department of State (see following section).

Steps for consular processing

If the applicant has an approved immigrant petition and an immigrant visa number, they can apply at a U.S. Department of State consulate outside of the United States for an immigrant visa in order to enter the country and be admitted as a permanent resident.

  • The applicant has to determine if they’re eligible to apply for a Green Card.
  • They have to file the immigrant petition, which can be family-based, employment-based, part of a humanitarian program or from a special category.
  • After filing, the applicant must wait for a decision on their petition and a notification from the National Visa Center. It will notify the beneficiary when their visa petition is received and when an immigrant visa number is about to become available.
  • Once a visa is available, the consular office will schedule an interview for the applicant.
  • The National Visa Center may contact the beneficiary in order to check their personal data.
  • After the Visa is granted, the beneficiary can receive their Green Card.

How long does it take to get a Green Card?

The processing time for a Green Card may vary depending on the applicant’s immigrant category and the offices that process their case, and other factors like the applicant’s country of origin and any backlog in processing times. It could take from several months to several years.

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A Citizenship and Immigration Services officer instructs an immigrant ahead of her naturalization exam, on August 9, 2023, in Alaska.

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  1. Cover Letter For Visa Application: Format, Template, Samples, PDF

    A cover letter for visa application is a formal letter that is written to the embassy or consulate of the country you plan to visit. The purpose of this letter is to provide information about your trip, the purpose of your visit, your financial status, and any other relevant information that may support your application for a visa.

  2. Writing an Invitation Letter for a Visa Application

    An Invitation Letter for a visa application is a letter that the applicant has to submit to the embassy or consulate where they are applying for a visitor visa.

  3. Cover Letter for Schengen Visa Application

    New Delhi - 110021 Dear Sir or Madam, I am writing this letter to apply for a Schengen visa to visit the Netherlands from the dates May 20 to June 10, 2019. I am traveling alone and the main reason why I want to visit the Netherlands is tourism.

  4. Sample Letter to US Consulate for Visitors Visa

    This letter that you, as a sponsor, sends to the US Consulate for a US Visitor Visa petition must be prepared and signed by you, the sponsor, and presented to the consulate or embassy by the applicant at the time of their visitor visa interview. See below for a sample US Consulate letter.

  5. Visa Application Cover Letter

    In your Schengen Visa Application Cover Letter, you must address the Embassy or Consulate of the destination country you plan to visit, as your main goal is to persuade the Consular staff that you are a suitable candidate for receiving the Schengen visa. How to Write a Cover Letter for a Schengen Tourist Visa?

  6. Sample of Letter of Support for Visa Application: Free & Effective

    1. Start with Personal Details: Your name, address, and contact information. Your relationship with the applicant. 2. Introduction of the Applicant: Full name of the applicant as in their passport. Your personal connection and how long you've known them. 3. Purpose of Visit:

  7. Cover Letter for B2 Visa

    B2 Cover Letter Sample. Here is an example of a B2 cover letter you can submit to the United States embassy or consulate: May 2023. United States Embassy in Albania. Rruga Stavro Vinjau 14, Tirana. Albania. Dear Honorable Consult, My name is Shkodran Jaha (passport number: AL19919911); I am an Albanian citizen who lives in Tirana, Albania ...

  8. DS-160: Online Nonimmigrant Visa Application

    The DS-160, Online Nonimmigrant Visa Application form, is for temporary travel to the United States, and for K (fiancé (e)) visas. Form DS-160 is submitted electronically to the Department of State website via the Internet. Consular Officers use the information entered on the DS-160 to process the visa application and, combined with a personal ...

  9. Visitor Visa

    You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview. Photo - You will upload your photo while completing the online Form DS-160. Your photo must be in the format explained in the Photograph Requirements. Schedule an Interview

  10. Nonimmigrant Visa

    Review the instructions and FAQ. Other people can assist you with your visa application. Note that under U.S. law (22 C.F.R. 41.103) you must electronically sign and submit your own application unless you qualify for an exemption. Even if someone else helped you complete the application, you (the applicant) must click the "Sign Application ...

  11. How & When To Write a Visa Letter of Invitation (Sample Included

    The aim of your invitation letter would be to help show the U.S. consular officer who considers the visa application that the person has a specific plan regarding visiting (and eventually leaving) the U.S., perhaps has a place to stay, and will not need to find work in order to support him- or herself while here (if, that is, you plan to offer f...

  12. U.S. Visas

    A citizen of a foreign country who seeks to enter the United States generally must first obtain a U.S. visa, which is placed in the traveler's passport, a travel document issued by the traveler's country of citizenship. Certain international travelers may be eligible to travel to the United States without a visa if they meet the ...

  13. Sample Invitation Letter for Visitor Visa

    A B-2 letter of invitation is simply a letter written by the U.S. host to demonstrate that the visitor has a place to stay during the trip to the United States. Generally, the letter carries more weight if written by a U.S. citizen or lawful permanent resident.

  14. Visas

    Immigrant visas are based on family ties, employment, and the diversity visa. If you want to visit for a short period for a specific purpose, please learn about nonimmigrant visas above. For certain family members of U.S. citizens and lawful permanent residents (Green Card holders). For permanent employment or investment by entrepreneurs.

  15. Cover Letter for a Schengen Visa: Types, Format & Samples

    Where to Submit Your Cover Letter for Schengen Visa Application? Common Mistakes in Schengen Visa Cover Letters Unlock the gateway to 27 vibrant European destinations with a Schengen visa! Whether you're an immigrant or a traveler this visa opens doors to incredible opportunities.

  16. UK Cover Letter for Visa Application

    Everyone who applies for a UK visa can submit a printed and signed cover letter attached to their visa application form. However, It is only necessary to submit a cover letter if it is noted in your visa application form. Important: The cover letter explains in more detail the reason and the purpose of your visit to the UK.

  17. How to apply for a visitor visa

    Submit with visa application. Letter of invitation. A letter from a business or company in Canada. It can confirm that your purpose for visiting Canada is valid. Details to include. A copy of the letter from the business or company inviting you to Canada. The letter must be written to you from the business or company. Consult details to include ...

  18. Ultimate Invitation Letter for a U.S Visa Guide

    The invitation letter is just one component of the overall visa application. It is important to meet the other U.S. nonimmigrant visa requirements. With guidance from VisaNation Law Group, you can make the visa process as simple as possible. Book a consultation today. Apply Now

  19. Invitation Letter for a Visa Application

    An Invitation Letter for a Visa Application is a personal document, typically written by a U.S. citizen or legal resident, expressing their intent to host an international visitor in their home. This could be a family member, friend, or any acquaintance planning to visit the United States.

  20. Invitation Letter for US Visa: How to Write

    Invitation letter for U.S. visa application defined. An invitation letter is a document written by an individual formally inviting a family member or friend who's a foreign national to the U.S. for a specific period of time. Invitation letters are often used as supporting documentation to the foreign national's visa application when seeking ...

  21. Consular Electronic Application Center

    Welcome. Welcome to the Consular Electronic Application Center! On this website, you can apply for a U.S. Nonimmigrant Visa; apply to renew an A, G, or NATO Visa; apply for an Immigrant Visa; or check the status of your visa application. On this website, you can also pay certain fees associated with your Immigrant Visa application.

  22. Sample Cover Letter for Business Visa

    Here is a business cover letter sample if the Embassy requires a letter from your employer. Gaziosmanpaşa, Beyaz Zambaklar Sok. No:44, 06700 Çankaya/Ankara Türkiye. My name is Abdulah Tamir (passport number: AZ66223339); I am a Turkish citizen who lives in, Istanbul, Turkey.

  23. Official U.S. Department of State Visa Appointment Service

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  24. PDF Guidance to Prepare Letters of Invitation for Visitors to Canada

    Purpose of Letters of Invitation For visitors to Canada, letters of invitation can help to explain the purpose or a reason for a visit to Canada and describe the details about a planned trip. For visitors that require a Temporary Resident Visa (TRV) to visit Canada, it is a good idea to provide a letter of invitation to support the application.

  25. How to apply for a Green Card in 2024: Everything you must know

    After USCIS approves the immigrant petition, the applicant has to file a Green Card application with USCIS or a visa application with the U.S. Department of State.

  26. Letter of Invitation for US Visa Application

    Submit the request. After you finish the invitation letter form with all the correct information, press complete. After that, we will receive your invitation letter form and provide you with the first draft of your letter. Receive your invitation letter in your inbox.

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