acceptance letter format

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Job Offer Acceptance Letter and Email Examples

Tips for Accepting a Job Offer With Examples

Before You Accept the Offer

How to accept a job offer.

• What to Include in an Acceptance Letter
• Writing a Job Offer Acceptance Letter
• Letter Accepting a Job Offer Example

Example of an Email Accepting a Job

Sending an email to accept a job offer.

 Andresr /E+ / Getty Images

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

• Thanks and appreciation for the opportunity
• Written acceptance of the job offer
• The terms and conditions of employment (salary, benefits, job title, etc.)
• Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you're sending a hard copy through the mail,  format the letter as you would any business letter . Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett 87 Washington Street Smithfield, CA 08055 (909) 555-5555 jason.burnett@email.com

August 17, 2020

Mr. Michael Hynes Director of Human Resources Smithfield Granite and Stonework 800 Marshall Avenue Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature  (hard copy letter)

Jason Burnett

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line : Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

CareerOneStop. " Is the Offer Right ?" Accessed July 1, 2021.

• EXPLORE Random Article

How to Write an Acceptance Letter

Last Updated: February 17, 2023

This article was co-authored by Katherine Kirkinis, Ed.M., MA . Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013. This article has been viewed 12,597 times.

You've just gotten the good news--you've landed the job! Before you go out to celebrate with your friends, you've got an item of business to attend to: writing a formal acceptance letter. Luckily, it isn't hard. All you have to do is thank your employer, formally accept, confirm your work details, and sign off respectfully. Keep your letter brief, positive and grateful, and you'll be golden!

Writing the Heading and Body

• August 8, 2019
• Mr. Benjamin Flores
• Hiring Manager
• Brainy Books Publishing
• 423 Culver Street
• Anytown, CA, 93204

• Keep the introduction brief and professional. Be as enthusiastic as feels authentic to you. There is no need for a lot of gushing about how you've wanted this job since you were a kid. You can, however, add in a sentence about how you'll be a good match for the job. For example, “I know that I'll be a good match for the job and am excited to start.” [3] X Research source

• To suggest a start date that you haven't discussed before, write, “I would like to start on September 5, 2019, and am open to discussing if another would work better.”
• If you know what team you'll be working on, mention it. “I'm looking forward to meeting the rest of the [name] team.”

• If you agreed on other specific accommodations at the interview, this is a good place to mention them. This might apply to you if you have a disability, or are a nursing mother, or need to work from home occasionally for some reason.

• Mentioning your trip in your acceptance letter makes your acceptance contingent upon them giving you this time off, which is a good way to make sure they follow through.
• Think about it: if your employer won't let you take time off for a really important event, then you probably don't want to be employed by them.

• Keep the questions brief and positive. For instance, it's fine to ask, “Could you put me in contact with other women of color who work at the company?” or “Is there anything I should do to prepare before I start?” but it's probably not a good idea to ask, “Is it okay if I quit in two months?” or “Do you have any tips for not dying of boredom in the office?”

Signing Off Your Letter

• If the person you're addressing did not interview you, just thank them generally. “Thank you for this great opportunity.” You can also mention the name of the person who interviewed you, if it's a small company, like "I really enjoyed talking with Dr. Abrams during my interview."

• If have a built-in email sign-off with a bunch of cute emojis, make sure to delete it before you send the email, to keep things professional.
• If you are typing the letter to print out and mail, then leave a space to hand-sign the letter, above your typed name.

• Little mistakes and typos can make your letter seem unprofessional, and you want to set a good first impression.
• It can be helpful to have a friend proofread your letter to catch any mistakes you may have missed.

• A good rule of thumb is: if they sent you an offer letter by mail, you should send your acceptance by mail. If they sent you an email, or gave you a phone call, then you can reply by email.

Expert Q&A

You might also like.

• ↑ https://www.hrhelpboard.com/contract-letters/acceptance-letter.htm
• ↑ https://www.careeraddict.com/write-a-job-acceptance-letter
• ↑ https://www.careercenter.illinois.edu/sites/default/files/Example%20of%20Email%20Accepting%20a%20Job%20Offer.pdf

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21 Acceptance Letter Samples & Template formats Free

Receiving an acceptance letter is always a cause for celebration, but what should you do when you receive more than one? How do you craft the perfect response that expresses your gratitude without coming across as presumptuous? Check out our collection of acceptance letter samples to get started. Each one is tailored to a specific type of admission, so you can choose the one that fits your situation best. We also offer tips on how to write your own letter, so you can make sure your thank-you note is perfect. Congratulations on your acceptance! Now let’s get started on crafting the perfect response.

What is Acceptance Letter Samples?

Acceptance Letter Samples are an excellent way to Accept a Manufacturer’s offer to sell them your products. By following the proper format and guidelines, you can create a legally binding document that will protect your interests and give you peace of mind. The first step is to research the company’s history and business practices. This will give you an idea of their credibility and allow you to verify their contact information.

Once you have gathered this information, it is time to start drafting your letter. Begin by stating your name, address, and contact information, as well as the date on which you are writing the letter. Then, in the body of the letter, state that you accept the company’s offer to sell them your products.

Be sure to include any specific terms or conditions that you agree to, and be sure to initial and date the letter. Finally, end the letter with a courteous closing, such as “Sincerely” or “Best Regards.” Keeping these tips in mind will help you create a professional and legally binding Acceptance Letter Sample.

Acceptance Letter Samples format

The email format for sending a letter is simple and includes just five essential parts:

• Subject line ( How to write a good email subject line That Opened 10x )
• Opening line and body

Acceptance Letter Samples

Letter Sample 2:

Job offer acceptance email

Letter Sample 4:

Letter Sample 6:

Resignation acceptance letter

Letter Sample 8:

Write an email accepting an offer of employment

Letter Sample 10:

Letter Sample 12:

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Offer acceptance email sample

Letter Sample 14:

Internship acceptance email

Letter Sample 16:

Letter Sample 18:

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Acceptance letter template

Letter Sample 20:

Acceptance Letter Samples subject lines

Acceptance letters are a formal way to let an applicant know that they have been selected for the position or program they applied to. An acceptance letter should include the following information: the name of the person being accepted, the name of the position or program, the start date, and any other pertinent information.

The subject line of an acceptance letter should be clear and concise. For example, “Your Acceptance to XYZ University.” Acceptance letters are typically sent via email, so it is important to make sure that the text of the email is well-written and error-free. Acceptance letters are an important part of the admissions process, and they can also be a great way to show your excitement about finally becoming a part of the team.

It’s official – you’ve been accepted to your dream school! Now it’s time to sit down and write that acceptance letter. But what should you say? And what’s the best way to get your point across?

Here are 14 Acceptance Letter Samples subject lines to help you get started:

• “We’re thrilled to have you!”
• “Welcome to the class of XXXX!”
• “Your Acceptance Letter – What To Do Next”
• “You’re in! Tips For Your First Semester”
• ” Accepted Students – Important Dates To Remember”
• ” Congratulations on Your Acceptance!”
• ” 5 Tips For Making The Most Of College”
• ” How To Make Friends In College”
• ” Balancing Schoolwork and Fun”
• ” Advice For Freshmen From Upperclassmen”
• ” The Do’s and Don’ts of Dorm Life”
• ” Homesickness: How To Cope”
• ” Eating Healthy in College”
• Resources for First-Year Students.”

Related: 21 Counter Offer Letter Examples Emails Templates

How to Start Acceptance Letter Samples

It can be exciting to receive an acceptance letter, whether it’s for a new job, school, or other opportunity. Acceptance letters are typically formal in nature, and it’s important to follow the specific instructions included in the letter. Here are some tips on how to start your acceptance letter:

• Begin by addressing the letter to the specific individual or organization that extended the offer of admission.
• Start with a formal salutation, such as “Dear Mr./Ms. Smith.”
• In the first sentence, express your excitement at being accepted into the program/position.
• In the second sentence, thank the person or organization for giving you this opportunity.
• Mention any specific requirements that are necessary to complete the acceptance process, such as enclosing a check or signed contract.
• Close with a formal sign-off, such as “Sincerely,” followed by your name and contact information.

How to END Acceptance Letter Samples

Acceptance Letter Samples are a dime a dozen online, but how can you be sure you’re getting a quality product? This is where our company comes in. We take pride in providing the best Acceptance Letter Samples available, and our team of experts is constantly updating and improving our products to ensure that they meet the highest standards.

Whether you’re looking for a simple Acceptance Letter Sample or something more complex, we’re confident that we have what you need. So don’t waste any more time browsing the internet – order your Acceptance Letter Sample today!

We hope that this blog post has helped you to understand the importance of a strong acceptance letter and given you some ideas on how to create your own. Remember, an acceptance letter is your opportunity to make a great first impression on your new employer so make sure to put in the effort and write something they will remember! If you need any help getting started, feel free to reach out to us for assistance. Thanks for reading and we wish you all the best of luck with your job search!

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