admission paperwork

College Applications: How to Begin

Find the right college for you..

Applying to college is a big job. It can feel overwhelming. However, you can make the process much easier by breaking it down into small steps. Here's how.

How to Start Applying for Colleges

The good news is that most U.S. universities follow the same standard application process. If possible, begin the following four-step approach several months before the submission deadline.

• Understand the common terminology you'll see during the application process. Learning how to apply to college involves having a good grasp of such things as frequently used acronyms, supporting documents, and government departments.
• Review the appropriate application timeline you should follow when signing up for college. Every school has its own deadlines, but you may have certain milestones to hit during your senior or even junior year.
• Discover the individual components of a complete application . For example, schools usually ask for supplemental application materials like letters of recommendation, transcripts, and written essays.
• Create a real and a virtual folder for storing documents.
• Print a checklist to track your progress on each part of the application.
• Build a spreadsheet to stay on top of submission deadlines.
• Your Social Security number.
• Your high school code.
• A copy of your high school transcript.
• Your score report from a college admission test.
• Make sure you’ve included all required information and that the information filled out on the forms is accurate and spelled correctly.
• Confirm that any required attachments are the correct files and have been properly uploaded.
• Double-check that you filled out all fields and followed all instructions.
• Take a deep breath. Click submit !

Where do I start with college applications?

The first step is to do your research. Knowledge is power. Knowing what to expect from the application process makes a difference. Research the schools you're interested in applying to. Learn as much as you can about their admissions process.

What are the steps in the college application process?

Keep in mind that signing up for college is a multistep process. Among other key steps, you must fill out a standard application, acquire crucial support documents, and write personal essays. Although schools have different requirements, here are the main steps of the college application process:

• Create a list of colleges you're interested in.
• Research and visit schools to narrow down the list.
• Fill out the FAFSA®, and consider finances and scholarship opportunities.
• Get letters of recommendations, if required.
• Take college admission tests.
• Write your college application essay, if required.
• Complete your online application(s).
• If any of your target schools have their own institutional applications, complete those.
• Check and recheck your application documents before submitting them.

What should I do before I fill out my college application?

How do you apply for college without wasting time? Advisers often recommend gathering relevant documents before you begin. You can knock out the informative sections in one go, reducing your chances of making an error. Some of the basics you need include:

• Identity cards and Social Security number.
• School transcripts.
• Test scores.
• List of extracurriculars.
• List of awards and achievements.
• Recommendation letters, if required by the college.
• Application and school portal login credentials.

What are the most important parts of a college application?

College admissions officers consider many factors when reviewing applications. Among the most important factors are your grades and the courses you took.

The best approach to have when completing applications is to treat every part as important. Put your best foot forward in all areas. Make every part shine.

Now you're informed, inspired, organized, and ready to begin. For more on the college admissions process, visit Applying to College: FAQs .

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• Admission Forms

Admission Form

Admission Form Format

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An admission form is a crucial document used by institutions to gather essential information from individuals seeking to join their organization, program, or service. It typically includes fields for personal details, educational background, and specific requirements pertinent to the admission process. In educational settings, such as schools and universities, admission forms help administrators evaluate the suitability of applicants for their programs. They serve as a formal record of intent to enroll and are the first step in the enrollment process, ensuring that all necessary information is provided for a smooth and orderly admission procedure.

Download Admission Forms Bundle

Creating an efficient and comprehensive admission form is essential for educational institutions to streamline the application process. Below is a detailed format that can be adapted to fit various educational levels, from elementary schools to universities.

1.1 Applicant Details

• Full Name : Include first, middle, and last names.
• Date of Birth : Format (MM/DD/YYYY).
• Gender : Options for male, female, or prefer not to say.
• Nationality : Country of citizenship.
• Social Security Number/Identification Number : Applicable based on country.

1.2 Contact Information

• Email Address : Ensure it is currently active.
• Phone Number : Include country and area code.
• Permanent Address : Full address including city, state, and zip code.
• Mailing Address : If different from permanent address.

2.1 Previous Education

• Schools Attended : List all educational institutions attended, including dates of attendance and graduation.
• Degrees Earned : List all degrees or certifications obtained.
• Academic Achievements : Highlight any honors or distinctions received.

2.2 Standardized Test Scores

• Test Names : E.g., SAT, ACT, GRE, etc.
• Scores : Include scores and the dates they were taken.

3.1 Program Selection

• Program of Interest : Specify the degree or program applying for.
• Department : Indicate the department if applicable.
• Term of Entry : Specify the academic term and year you wish to start.

3.2 Educational Goals

• Statement of Purpose : Brief essay explaining your educational goals, career objectives, and how the program will help achieve them.

4.1 Extracurricular Activities

• Activities Participation : List any clubs, sports, volunteer work, or other extracurricular activities.
• Leadership Roles : Highlight any leadership positions held.

4.2 Work Experience

• Employment History : List any relevant work experience, including job title, employer, and dates of employment.

5.1 Academic References

• Reference 1 : Name, title, institution, and contact information.
• Reference 2 : Name, title, institution, and contact information.

5.2 Professional References

• Reference 1 : Name, title, company, and contact information.
• Reference 2 : Name, title, company, and contact information.

6.1 Applicant Declaration

• Statement of Accuracy : A declaration stating all information provided is true and accurate to the best of the applicant’s knowledge.
• Consent to Verify : Permission for the institution to verify the information provided.

6.2 Signature

• Applicant’s Signature : Physical or digital signature.
• Date : The date the form was completed.
• Submission Deadline : Clearly state the deadline for submission.
• Submission Methods : Include details on how to submit the form (online portal, mail, in-person).
• Contact Information for Queries : Provide contact details for applicants who have questions or need assistance with the form.

PDF Word Google Docs

School Admission Forms streamline enrollment, catering to new and current students through distinct School Application Form  and Current Student Form simplifying the educational journey.

College Admission Forms encompass diverse needs, from first-time applicants with Readmission Form to staff seeking educational growth through Employee Form , ensuring comprehensive access.

Student Admission Forms, from Primary School Admission Form to General Information Form , offer a detailed entry point for educational paths across all ages and stages.

Coaching Classes Admission Forms enhance personalized learning through Recommendation Form  and Communication Form , fostering a tailored educational experience for every learner.

Online Admission Forms provide a seamless application process, integrating Community Form  to connect applicants with a broader educational and supportive network.

Like any other business documents, there are various formats and types of admission forms that one can use. To help you decide on a format, here are some of the sample admission forms you can download and view for reference. These documents are available in all versions of Adobe PDF and MS Word. For instance, our Nursery Form is perfect for nurseries.

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Admission forms are like application forms. It is usually used to ask permission to let someone enter an establishment formally. Most of the time, admission forms are referred to as school entrance documents to allow a student to take classes in that particular institution officially. Others may incorporate it with medical papers to admit someone in a hospital or a clinic. Admission forms are so useful in different matters that you would often encounter it in various fields.

Admission forms are crucial in recording people’s information, which can be used for security purposes to maintain order and safety. Universities and other educational institutions use these documents to keep student data. For example, a  University Form  is essential for higher education institutions to manage student information effectively.

Just like registration forms, admission documents should also have their contents accurate. Establishments will need the necessary information about all the people allowed on their premises to identify efficiently. This information should contain the correct details to avoid any misunderstandings and conflicts when the institution needs the document as references. To have the correct results, the institution should create admission forms thoroughly with accurate elements. Here are the frequently seen components  Free Templates  of admission form to keep you guided:

• Personal Information – This section is one of the essential details that an admission form should have. The personal information contains the applicant’s full name, age, gender, address, and contact information. With these details, the personnel will know which admission data belongs to, and their intentions of being part of the establishment. Reaching and updating these people will also be quicker with the sample personal information form  .
• Educational Background – If you are doing a school admission form, then you will highly need this form segment. The educational background will allow the institution to determine the student’s application efficiently. This section should contain the student’s year level, name, and address of the previous school. Most of the time, school admission forms have the student’s entrance test results and recommendation letters attached to it for an easy reference for the faculties.
• Health Assessment – This element may not be vital for all admission forms—but most medical admission forms will need this segment. The health assessment forms  will let the doctors see how their patients are doing. It will be easier to identify and analyze the vitals of the patients with the assessments since it shows their medical history and their current conditions. Make sure to place the right component to end up with the relevant results.
• Emergency Contact – Contact information is always essential with forms such as admissions. How much more the emergency contacts. This segment contains the client or patient’s emergency contact person like guardians or parents. In tough situations, the institution will use this information to reach out to guardians for further information. Emergency contact forms are the most important part of school admissions with students from daycares or kindergarten. Secure this element in an admission form to be prepared when needed.
• Confidentiality Note – This part of the admission form must be at the end of the document. The note will serve as a contract that proves the applicant and the institution’s agreement to the confidentiality of the information shared. It should also have a blank space that the applicants can sign, so the agreement is sealed. Another purpose of this section is to verify that the applicants provided true and accurate information. This procedure will protect both parties and take it as a documented reference.

Always remember that the content of the admission forms highly depends on its purpose. Once the admission forms are specified, the content will be easier to outline and make. Some establishments have additional sections for their admission forms that they deemed relevant to their procedures. Sometimes people use different formats of admission forms. The traditional formats include the printable forms that are often found in the establishment’s offices. Nowadays, this document is seen online through emails, websites, and applications. With the right elements, the admission forms will work effectively and successfully.

Admission forms are commonly known for educational applications. This document is part of a student’s application requirements in applying to universities or colleges. It is one of their gateways to enter their desired universities, along with their application forms and recommendation letters. Admission forms contain the student’s personal information and educational background, allowing the institution to examine the student’s achievements and capabilities.

Most admission documents are required in any educational institution since all the students will need an identification material that indicates that they are officially admitted to such university. With prestigious schools, universities will highly need a document that records their newly accepted students. In 2017, the number of student applications to universities reached 10.2 million , making it harder for schools to evaluate without any proper document. That is why admission forms are essential in the education industry. With the help of this document, institutions will have an efficient time in going over with all student admissions.

Every establishment prioritizes the safety and security of its employees and clients. With admission forms, it will be easier to track and monitor people in an institution. The document contains specific information needed by the establishment to determine which people are part of their departments. Filing admission forms will officially make a person permitted to access and use the facilities the company offers. But admission forms can also be useful for other purposes.

With the admission forms, companies would also have an easier way of choosing who among the applicants are suitable for them. A company must accept an admission request to the most reliable and trusted ones. It helps the establishment avoid any misbehaviors and conflicts among the people on their premises. Recording people’s information who belong in your establishment is as important as keeping your valuables safe with you while in public. Keep people in your establishment safe and secured by knowing who belongs in your company and which to grant access.

Another way of making a company successful is through marketing. Getting recognized by the market is one of the biggest achievement that a company aim. That is why marketing strategies are always included in a business plan. One way that helps a company known is by making its management well-organized, and that includes making a well-organized admission procedure. An establishment must make its admission processes clear and precise for their market to understand and trust them.

Admission forms are especially vital in educational institutions. They are part of a student’s application requirements, often accompanied by college application forms and recommendation letters. These forms help institutions evaluate student applications, a process made more accessible by using education application forms .

As record keepers, admission forms also play a role in marketing. They contain business information that can be used to reach out to current and potential students or clients about new projects and events. This is where undergraduate application forms can be a tool for reaching out to prospective students.

In terms of safety and security, admission forms help track and monitor individuals within an institution. They serve as official records that grant individuals access to facilities. For instance, Enquiry Forms can be a preliminary step before the formal admission process begins.

Preparing admission forms may need thorough planning and discussion. This document is as vital as the other business documents in the company. It contains confidential information that an establishment needs to know and identify their personnel and clients well. Some people are afraid of creating business documents since it needs to have accurate details. But it isn’t that hard when one makes an admission form. If guided accordingly, you would have no problem in creating a well-written admission document. To help you achieve that, here are a few things you should remember:

Remember that admission forms can be used in different occasions. The first thing that an establishment should do is to determine the purpose of the admission form. Is it for school applications? Or do you need it for medical admissions? Though most admission forms are known for educational purposes, there are still more establishments in the industry that find this document useful. Think about where you need it to figure out what content to include. It is easier to outline the content when the admission forms are more specific.

Admission forms are documents meant to permit someone to enter an establishment or a form acknowledging someone part of the company’s management. It is expected that the document should have a section solely for the applicant’s personal information . This part usually includes the applicant’s full name, age, gender, address, and contact information. With these details, the establishment’s staff will know who the people are allowed on their premises and who are the people under the establishment’s care.

Admission forms should include a particular section that asks about their intention of requesting an admission. For instance, the document is for student admission. This includes personal information, educational background—especially relevant for sample Student Application forms —health assessments for medical admissions, emergency contact information, and a confidentiality note. There are times that students use admission forms to get scholarships. Others use it to enter colleges and other schools formally. Getting to know the applicant’s purpose will also apply to other types of admission forms. This section will also depend on the type of admission form used.

Confidential documents like an admission form should include security features such as admission numbers and a verification note. These features will assure both the applicants and the administrators about the confidentiality of the information shared. Admission numbers are like tracking numbers that allow the establishment to trace and record the applicant’s admission information efficiently. As for the verification note, it needs to have the applicant’s signature to prove that both parties agreed to provide accurate information and keep the document for recording purposes only.

Makes sure to post the documents on any accessible platforms. With today’s technology, it is easier for your audience to access the admission forms through online sites such as social media and official websites. A printable admission form will also be needed on the establishment’s office in case there are walk-in clients. Make sure the document is reviewed and revised from all errors to prevent misunderstandings and conflicts.

1. Keep It Simple

Avoid using complex language or jargon. The form should be easily understandable to all applicants, regardless of their academic background.

2. Be Specific in Instructions

Provide clear, step-by-step instructions for each section of the form. Specify the format for responses, such as date formats, to ensure consistency in the information provided.

3. Use a Logical Structure

Organize the form in a logical order, starting with basic personal information and progressing to more detailed educational and extracurricular details. This helps applicants provide information smoothly and systematically.

4. Make It Accessible

Ensure the form is accessible to all potential applicants, including those with disabilities. Use accessible fonts, sizes, and contrasts, and consider the compatibility of online forms with screen readers.

5. Incorporate Adequate Space

Provide ample space for responses, especially for sections that require detailed answers, like the statement of purpose or essay questions. This encourages thorough and thoughtful responses.

6. Limit Mandatory Fields

While it’s important to gather comprehensive information, too many mandatory fields can be overwhelming. Distinguish between essential information and optional details to streamline the process.

7. Incorporate Validation Checks

For online forms, include validation checks to prompt users for corrections (e.g., invalid email format). This helps in collecting accurate and complete information from the outset.

8. Offer Examples or Tips

Where appropriate, provide examples or tips for complex sections, such as the statement of purpose. This guidance can help applicants understand what is expected and how to best present their information.

9. Ensure Privacy and Security

Make clear statements about the privacy and security of the information provided. Applicants should feel confident that their personal details are protected.

10. Review and Test the Form

Before releasing the form, review it for errors, clarity, and user experience. Consider running a pilot test with a small group to identify any issues or areas for improvement.

Keep it user-friendly and concise. Include essential fields like personal information, educational background, and program details. Ensure clarity and ease of navigation.

The personal statement or essay is crucial. It showcases your uniqueness, motivations, and suitability for the program, making you stand out to admissions committees.

Start with a compelling introduction. Highlight your academic achievements, extracurricular activities, and why you’re a perfect fit for the program. Be sincere and specific.

Carefully read instructions. Provide accurate, detailed information in all sections. Review your responses and check for completeness before submitting.

Typically, you need transcripts, standardized test scores (SAT/ACT), recommendation letters, a personal statement, and proof of English proficiency (for international students).

Concluding our guide on Admission Forms, we’ve covered everything from selecting the right forms, understanding how to fill them out, to fixing common mistakes. Our fillable samples and detailed tutorials are designed to streamline the application process for students and educators alike. Remember, the key to a successful submission lies in carefully reviewing and utilizing the resources at your disposal. Let our guide be your roadmap to navigating admission forms with confidence and ease.

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Admissions Forms

Undergraduate forms, ao online rn to msn supplemental questions.

Complete this form if you are requesting to change your application to the online RN to MSN program.

Degreed Student Objective

For applicants who have a bachelor's degree from UTA or a previous institution.

Meningitis Submission

Please submit meningitis documentation through this form. If you fail to submit meningitis documents, you will be restricted from registering for classes

Non-Regionally Accredited Transfer Credit Request

For undergraduate students who have taken courses at institutions of higher education that are not regionally accredited. Courses must be submitted to be reviewed by faculty in the academic department.

Residency Upload Form

For undergraduate and graduate students who want to claim residency status. This includes financial, immigration and residency documents.

RN License Verification

For Accelerated Online Nursing Students Only. Must provide verification of an unencumbered license for acceptance into the Nursing program.

Undergraduate Change of Major

For prospective students who wish to change their major. The Office of Admissions will only accept requests for change of major by students who are NOT currently enrolled. If you are an enrolled student, please meet with your academic advisor.

Undergraduate International Forms

Undergraduate financial statement form.

If you are an undergraduate F-1 or J-1 student, it is required for you to complete a financial statement to be considered for admission to UTA.

Update Your Application

If you have applied or admitted and want to change your semester of enrollment, program of admission or academic level of admission, please use our update application form.

Upload International Documents

Use this form to submit residency, immigration and financial documents. Your documents will be reviewed and attached to your student record.

School Transfer Notification For F-1 Visa Holders

If you are currently studying in the U.S on an F-1 (Student) visa, you must have established transfer eligibility before transfer is initiated by UTA. You must submit a school transfer notification to be considered for admission by UTA.

Graduate Forms 

Applying for readmission.

IF you have been given a denied or deferred decision and want your application reconsidered, please use out update application form.

Check Application Status

You will be sent an application receipt email 5-10 business days. This email will contain your NetID and instructions to activate your MyMav account. You can check your application status in MyMav.

Under Texas state law, applicant or enrolled student is classified as a Texas resident, a nonresident, or a international student. View residency information or contact graduate residency for details.

Graduate International Forms

Graduate financial statement form.

If you are a graduate international student, it is required for you to complete a financial statement to be considered for admissions to UTA.

School Transfer Notification for F-1 Visa Holders

Upload financial and supporting documents, connect with admissions, contact admissions.

• Contact Information
• First-Year and Transfer Counselors
• Graduate Counselors
• International Counselors

A Complete Guide to the College Application Process

Find answers to common questions prospective college students have about deadlines, essays and more.

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Students should generally begin working on applications the summer between their junior and senior year of high school, experts say.

The college application process can seem intimidating, especially if students don't have parents or siblings who have already been through it and can offer advice.

Since there are several steps, such as writing an essay and obtaining letters of recommendation , experts say a good way for students to get started is to create a to-do list during their junior year of high school.

"Once you can see it visually, the number of tasks and a schedule to do them, it simplifies a lot of things," says Christine Chu, a premier college admissions counselor at IvyWise, a New York-based education consulting company. "It will take away a lot of the anxiety."

Though there is often prep work, students generally begin working on college application tasks the summer between their junior and senior years of high school, experts say.

Here's what prospective undergraduates need to know about completing a college application.

What Are the Important College Application Deadlines?

High school seniors have multiple deadlines to choose from when applying to colleges.

The Step-by-Step Guide to Applying to College

Applying to college.

• Complete the FAFSA
• Fill Out the Common App
• Write a Standout College Essay
• Ask for Recommendation Letters
• Learn the Ins and Outs of Financial Aid
• Decipher College Tuition Costs
• Find Scholarships to Pay for College

Early Decision

First are early decision deadlines, usually in November. Students who apply via early decision, or ED, hear back from a college sooner than their peers who turn in applications later. ED admissions decisions often come out by December.

However, students should be aware that ED acceptances are binding, meaning an applicant must enroll if offered admission.

Some schools also have a second early decision deadline, ED II, which is also binding. The difference is in the timelines. ED II deadlines are usually in January, and admissions decisions often come out in February.

Early Action

Early action is another type of application deadline that tends to be in November or December, though some schools set deadlines as early as Oct. 15. Similar to early decision, students who apply via early action hear back from schools sooner. The difference is EA acceptances aren't binding.

Restrictive early action , which is uncommon, allows students to apply early but only to a single school (though there are exceptions). It's also nonbinding.

Regular Decision

Students can also choose to apply by a school's regular decision deadline, which is typically Jan. 1. Students who apply regular decision generally hear back from schools in mid-to-late March or early April. This is the most common way students apply to schools.

One other admissions policy to be aware of is rolling admissions . Schools with rolling admissions evaluate applications as they receive them and release admissions decisions on an ongoing basis. These schools may have a priority filing date, but they generally don't have a hard cutoff date for applications. The institutions continue accepting them until all spots in the incoming class are filled.

Regardless of the type of decision students pursue, it's important to start the application process early, says Denard Jones, lead college counselor at Empowerly, a college admissions consulting company. Jones previously worked in college admissions at Elon University in North Carolina and Saint Joseph's University in Pennsylvania.

“If you chunk it up and break down these tasks and can get ahead and start early, you’re not stifling your creativity because you’re trying to rush through to get everything done by October or November deadlines," he says. “Time management is something you’re going to have to deal with the rest of your life, regardless of what you go into.”

In deciding when to apply, as well as how many colleges to apply to, students should consider financial aid implications . Experts say if money is a concern, as it is for most families of college-bound students, applicants should choose nonbinding deadlines – EA and regular decision. This will enable families to compare financial aid offers from multiple schools.

Experts also suggest students research applicable scholarships, like those related to their hobbies , to help offset costs.

For regular decision deadlines, students typically have until May 1 to decide which school they will attend and pay an enrollment deposit.

Which College Application Platform Should I Use?

Students have several options when it comes to college application platforms.

The Common Application

One popular choice is The Common Application , which is accepted by more than 1,000 colleges, including some outside the U.S. Students fill out the Common App once and can then submit it to multiple colleges.

However, in addition to the main application, Common App schools often have a supplemental section, Chu says. The supplement sometimes includes additional essay questions, so students may need to budget time for more writing.

Some schools do not accept the Common App, such as the Massachusetts Institute of Technology and Georgetown University in Washington, D.C. Students have to fill out separate applications for these schools, generally through the school's website.

Coalition Application and Common Black College Application

Other application options include the Coalition Application, a newer platform accepted by 130 schools, and the Common Black College Application , accepted by most historically Black colleges and universities.

Additionally, some colleges have school-specific or university system-specific applications. For example, the University of California system has its own application – the only platform used by UC schools – and students can apply to multiple campuses with one application.

Students can visit a college's website to find out which application platforms are accepted. Also, the Common App , Coalition Application and CBCA websites list their partner schools.

What Do I Need to Know About the College Application Essay?

As part of the application process, most colleges require students to submit at least one writing sample: the college essay . This is sometimes referred to as a personal statement.

There's usually a word limit of around several hundred words for a personal statement. The main essay on the Common App should be around 650 words. The Coalition Application website says its essays should be between 500 and 650 words. Institution-specific supplemental essays typically have a word count of around 250 words.

Regardless of which application platform they use, students have multiple essay prompts from which to choose.

"The application essay prompts are broad and open-ended, and I think that's sometimes what challenges students the most," says Niki Barron, associate dean of admission at Hamilton College in New York. "But they're open-ended for a reason, and that's because we do really want to see what students choose to write about, what students feel is important."

Experts say students should try to tell a story about themselves in the essay, which doesn't necessarily mean writing about a big, impressive accomplishment.

Barron says the most memorable essays for her focus on more ordinary topics. "But they're done in such a self-reflective way that it gives me so much insight into who a student is as a person and gives me such a sense of the student's voice," she adds.

What Are the Other Key Components of a College Application?

Here are other parts of the college application that prospective students should be ready for.

Personal Information

In the first portion of a college application, students have to provide basic information about themselves, their school and their family.

High School Transcript

Colleges also ask for an official high school transcript, which is a record of the courses students have taken and the grades they have earned.

Admissions offices typically ask that a transcript be sent directly from the high school rather than from the student, says Geoff Heckman, school counselor and department chair at Platte County High School in Missouri. Students usually submit a transcript request to their high school's counseling office, but some schools use an online service, such as Parchment or SENDedu, that allows students to request the transcript be sent through a secure online provider, Heckman says.

Students can also send their transcript via a registrar if their school has one rather than through the counseling office.

Standardized Test Scores

Many schools require applicants to submit SAT or ACT scores, which are usually sent by the testing companies. The number of schools requiring standardized test scores has dropped dramatically as the coronavirus pandemic upended these exams.

Prospective students should know, however, that testing policies vary even when such exams are not required. Key terms to pay attention to include test-blind and test-optional . Test-blind means that scores will not be considered if submitted. By contrast, test-optional colleges do not require ACT or SAT scores but will consider them if submitted as part of an application.

Chu notes that "admissions officers still want to see test scores if possible" and that high marks will only help. Strong scores can lead to scholarships, in some cases, experts say. A good ACT or SAT score varies by college, and Chu encourages students to look at a college's first-year student profile to determine admission goals.

SAT-takers are allowed four free score reports each time they register for the exam. Students can select which schools they'd like their scores sent to before or up to nine days after the test, according to the College Board, which administers the standardized test. The fee for each additional score report is $12.

Similarly, students who sit for the ACT can send their score to up to four colleges at no cost, according to the ACT website . Additional score reports are $18 each. However, some students may qualify for a fee waiver , which allows test-takers to send additional score reports for free to colleges and scholarship agencies at any time during the college search process, according to the ACT website.

Letters of Recommendation

Colleges often ask students to submit two to three letters of recommendation .

Students should seek out recommenders – often they have to be teachers or counselors – who know them well and can comment not just on their academic abilities but also their personal qualities and achievements, Chu says.

It's a good idea for students to provide recommenders with a copy of their resume to help them cover all these bases, Heckman says.

Students should request letters of recommendation well before the application deadline. Chu advises at least two months in advance.

"The more time students can give the authors of those recommendations, I think the more thorough and helpful those recommendations are going to be for us," Barron says.

Information on Extracurricular Activities

College applications give students the chance to provide information on the extracurricular activities they participated in while in high school. In this section, students should detail all of the ways they spend their time outside of class, Barron says. This includes structured activities like sports or clubs, as well as family obligations such as caring for siblings or part-time employment, she says.

Some admissions officers spend significant time evaluating this section, Jones says, but he adds this is often the most overlooked part of the application. Many students rush through it and don't thoroughly explain the extent to which they were involved in an activity. Be sure to explain any leadership roles or accomplishments, he says.

"The extracurriculars are the things that they spend their entire high school career doing that lead up to these wonderful moments and accolades over time," he says. "So take the time and be detailed."

Do I Need to Submit a Resume?

On some college applications, it may be optional for students to upload a resume .

But much of the information generally contained in a resume – such as awards, work experience and extracurricular activities – is asked for in other parts of a college application, often in the activities section.

How Much Do College Application Fees Cost?

There's no set price for college application fees, which experts say typically range from $50 to $90 per application, though costs can stretch upward of $100 in some instances. Prospective students should check college websites to determine these individual fees.

How Can I Get a College Application Fee Waiver?

There are several ways students from low-income families can submit college applications for free .

Students who received SAT or ACT test fee waivers are eligible for college application fee waivers from the testing companies. The College Board sends such waivers automatically to students. Not all schools accept these waivers, but many do.

Similarly, the ACT has a fee waiver request form students and school counselors can fill out and send to colleges. The National Association for College Admission Counseling also offers a fee waiver request form .

In addition, eligible students can request a fee waiver within the body of some college applications, including the Common App.

There are other times schools waive application fees , and not just for low-income students. Students can sometimes get an application fee waived by participating in instant decision day events at their high school or on a college's campus. Applicants should also keep an eye out for free application periods in some states, when some colleges waive fees to apply.

Using a College Visit to Decide Where to Apply

A common piece of advice offered by admissions consultants and college officials alike is to tour a campus. Visiting a college can help prospective students get a sense of the culture and community and understand how they may or may not fit in. While it's not part of the formal application process, exploring a college can help students determine which schools to apply to.

Such visits, Chu says, offer a "glimpse into a day in the life" of students living and learning on those campuses. But in the absence of the opportunity to visit – say, due to cost restrictions or other travel limitations – students should consider virtual tours , which emerged as a popular option for applicants after the coronavirus pandemic began.

While virtual tours may offer fewer opportunities to make personal connections, students should still attempt to forge them.

"Virtual visits can be the next best thing" to an in-person tour, Barron notes. She also encourages applicants to "check college websites for offerings and opportunities to connect virtually with current students, admission staff, professors, coaches and others."

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College Application Process

• How to Complete a College Application
• Use the Common App to Apply to College
• What Colleges Look for In An Application
• Avoid These College Application Mistakes
• Tips for Choosing a Major

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Application guide for first-year students

Get tips and best practices to give yourself the best chance at success.

What is Common App?

Each year, more than 1 million students apply to more than 1,000 Common App member colleges worldwide through our online college application platform. Learn more about applying through our first-year application by following our step-by-step guide below.

Gather materials

The information you’ll need to complete your applications

Filling out your application takes time.

And if you have to keep interrupting your progress to find information, like a certificate for a continuing education course or the address of your last internship, it can take even longer. Get a head start by collecting this information before you begin.

In the Education section you will enter your high school grades and current courses. Some colleges also need you to self report your high school transcript. You can check out your Courses & Grades section to learn more.

You can share your interests and who you are outside of the classroom in the activities section. You can share information about things like work, hobbies, clubs, and community engagement. And don't forget, family responsibilities can be important to share as well. This is the place to show colleges what makes you unique!

You may self-report scores for any standardized tests in the Testing section. Every college has different testing requirements. Some colleges will always need your test scores. Other colleges may be flexible or have a test optional policy. Be sure to check the Testing policy of the colleges on your list.

Many colleges collect this information in the Family section for demographic purposes. We will ask for your parents occupation, employment status, and education level. If applicable, we will also ask which college(s) they attended and how many degrees they have earned.

The Activities section isn't the only place to show your passion and where you excel! You will also have the chance to share any academic honors or achievements from high school.

Create an account

Get started at any time

Creating a Common App account is easy and should only take a few minutes.

You can create a Common App account even if you don’t plan on applying for another few months or another few years. You can answer questions in the Common App tab and build a college list at any time.

• If you haven’t yet attended college, select “first-year student”
• If you have college credits from dual enrollment high school courses, you should still select “first-year student” 
• If you have already attended 1 or more colleges after graduating high school, select “transfer student”. We also have a separate transfer student guide to help you out. 
• You check regularly
• Does not use inappropriate language 
• You will have access to after you graduate from high school 
• We will need some basic information about you like your name, home address, phone number, and date of birth.
• Be sure to use your legal name as it appears on official school documents and standardized tests. This will make sure colleges can match documents to the correct person.
• At the end, you will adjust your communication preferences and accept the Common App privacy policy.
• Select "create account" and you’re done!

Account rollover

Common App accounts can roll over from year to year!

With account rollover , you can start exploring Common App and save answers to questions in the Common App tab at any time.

Add colleges

Start building your My Colleges list

Once you’ve created your account and explored the colleges that accept the Common App, you're ready to start adding colleges.

The College Search tab is where you will search for and add the colleges you want to apply to. If you have a school in mind you can search by name. If you want to keep exploring, you can use the more filters button. Some filters include:

• State or country
• Distance from a zip code
• Enrollment term
• Application deadline
• Application fees*
• Writing requirements
• Standardized testing policy
• Recommendation requirement

Adding a college is easy! You may add a college using the add button in the search results list. You can also select a college and add them using the "Add to My Colleges" button from their info screen.

Once you've added colleges, you can see them on your Dashboard and in your My Colleges tab. Keep in mind you may only add up to 20 colleges. You may adjust your list of colleges at any time. Once you've submitted, you will not be able to remove those schools from your My Colleges list.

* While some colleges may charge an application fee, others have no fee to apply. And, many will offer fee waivers under certain circumstances, including financial need, veteran status, and more. 

A request to the college to remove the application fee. Using either the Common App fee waiver, which your counselor must confirm, or a college-specific fee waiver, you will not be required to pay the fee to submit your application.

Coed is a term used to describe a college or university that offers the integrated education of male and female students in same environment.

Engage supporters

Collaborate with counselors, teachers, and more

All colleges need things like official school forms. Many colleges will also ask for letters of recommendation.

Counselors, teachers, and recommenders will submit these kinds of forms on your behalf. Here are the types of recommenders you can invite in the Common App.

Counselors share their perspective using the context of the entire graduating class. They also submit the School Report and transcripts.

Parents will only need to submit a form if you apply using a college's early decision deadline. They will fill out part of your early decision agreement.

Teachers give a firsthand account of your intellectual curiosity and creative thought.

Other recommenders are usually non academic recommenders like coaches, employers, and peers. They give insight into your interests and activities outside of the classroom.

Advisors do not submit any forms. They track and check in on your application progress.

Every college gets to choose their own recommendation requirements. You can find more details on each college's "College Information" page.

If you're planning to apply this school year, you can start inviting recommenders. If you don't plan on applying until next school year or later, skip this step for now.

How to invite and assign recommenders: 

From the My Colleges tab select a college and open their "Recommenders and FERPA" section.

If you have not done so already, you will need to complete the  FERPA Release Authorization .

Invite recommenders using the invite button from each section. You may also use the "Invite Recommenders" button at the top.

Select the type of invitation you would like to send. For each invitation you will need information like their name and email address.

After you add a recommender, you can view their info using the Manage Recommenders button.

Note that teachers, parents, and other recommenders will not receive an email invitation until you assign them to a college. To assign these recommenders, go to their section within this screen. Select their name from the dropdown and use the assign button.

If your high school uses Naviance or another partner software, you will not invite your counselor or teachers here. There will be instructional text on this page explaining what to do next. You will still add other recommenders and advisors using the steps above.

In general, each college has their own recommendation requirements. For example, one college may need two teacher recommendations. Some colleges may not want any teacher recommendations. Colleges can also determine what kinds of other recommenders they want. Some may allow for any recommender type, whereas others only allow an employer recommendation.

Understanding requirements

Keep track of each college’s unique application requirements

It's important to stay organized as you work on your applications.

Each college needs you to complete common questions and add counselor. Beyond that their applications vary. Each college can determine their unique requirements for:

• Application Fees
• Personal Essay
• Courses & Grades
• Test Policy
• Writing Supplements
• Recommendations

Here are some places where you can find each college's specific requirements:

Each college's Explore Colleges profile provides lots of information about the college. You can find details on application information, campus culture, scheduling visits, and more.

In the My Colleges or College Search tab, you can learn more using a school's college information page. Here you can see requirements for testing, writing, deadlines, and more.

The  requirements grid is a comprehensive PDF that lists all the colleges that use the Common App and their requirements. You can also find the grid within the application.

We maintain a list of all Common App colleges and  their essay prompts . This resource will help as you begin planning your essays. For more help on planning essays, check out our essay planning worksheet.

You can save answers to Common App tab questions year over year. So you can get started on things like your personal essay or the activities section at any time.

Responses to questions in your My Colleges do not stay year over year. Only get started on things like college-specific questions, writing supplements, or portfolios if you intend to apply this school year. For more info, check out our account rollover FAQ .

Plan essays

Organize and plan for your writing prompts

Sometimes writings essays can feel like the biggest part of your application. With a little bit of planning, organizing, and drafting, we can help you make this task more manageable.

As you work on your applications you can find essays or short answer questions in three sections:

Colleges can either make the personal essay optional or required. In the writing section of your Common App tab, you will see a table that lists each college's requirements.

Many colleges include short answer questions or essay prompts within this section. You can find specific information about each college's individual writing prompts  here .

Some colleges use a separate writing supplement. Not all colleges have a writing supplement. Some colleges only request this supplement based on how you answer other questions. You can find more information about writing supplements on the Dashboard or your My Colleges tab.

Counselor tip

Tools like Google Drive can be very helpful when planning or writing essays. When you’re ready to apply, you can upload the text of your essay(s) using the Google Drive icon in any of Common App’s writing questions.

Use our essay best practices FAQ for more help.

Submit your application

Review and submit your application

Submission is a three-step process: 1) Reviewing your application. 2) Paying the application fee (if applicable). 3) Submitting your application.

Get ready to begin your journey

Walk through the application with us before you apply.

Need help? Contact our Solutions Center.

Admission Forms

There’s a lot to do before heading to college, but UCF wants to make your application process as smooth as possible. We’ve collected all of the forms you may need to make the journey to becoming a Knight easy and worry-free.

Online Admission Forms

• Undergraduate Application
• Information Request Form
• Campus Tour
• Open House Registration

Downloadable Admission Forms

• 2024-25 Florida Grandparent Waiver
• Florida High School Graduate Out-of-State Tuition Waiver
• Executive Order 23-242: Transferring on the Basis of Religious Discrimination
• Residency Statement of Non-Support
• Residency Statement of Support
• Student Health Services Forms & Information
• Waiver Request for Students Affected by Hurricanes Irma & Maria

Welcome to Southwestern College

Admissions Forms

Submitting admissions forms.

Many of our forms are available to fill out and submit online. For those forms that are still in PDF format below (marked "PDF"), you may either upload the completed form to our secure dropbox (MySWC login required), email Admissions at  [email protected] , or fax to (619) 482-6489.

Address/Name Change

• Address/Name Change (MySWC Login)
• Preferred Name Change (MySWC Login)

Change of Major

• Change of Major Form (MySWC Login)

Enrollment Priority

• Loss of California College Promise Grant & Enrollment Priorities Information Sheet (PDF)
• Loss of Enrollment Priority ONLY (MySWC Login)

Verification of Unsatisfactory Grade

• Verification of Unsatisfactory Grade (MySWC Login)

High School and Adult School Students

• Adult Education Concurrent Enrollment Request (PDF; upload completed document to your secure dropbox )
• High School Special Program Enrollment Request  (MySWC login and one-time account creation required)

International Students

• International Commuter Student Application (PDF)
• International Student Information and Application Packet (PDF)
• Academic Renewal Petition (MySWC Login)
• Class Overlap Petition (MySWC Login)
• Consent to Release Information (MySWC Login)
• Course Audit Petition (MySWC Login)  
• Course Repeat Petition (MySWC Login)
• Credit by Examination Petition PDF
• Excused Withdrawal Petition (MySWC Login)
• Independent Study Petition (MySWC Login)
• Leave of Absence Petition (MySWC Login)
• Loss of Enrollment Priority Petition (MySWC Login)
• Pass/No Pass Petition (MySWC Login)
• Student Petition (MySWC Login)
• Waiver or Substitution of a Major Course

Residency Forms

Financial Aid Forms

Let's get started.

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Hospital Admission Form

• Medical Forms
• Hospital Forms

What Is a Hospital Admission Form?

A Hospital Admission Form is a written instrument distributed in a hospital upon the arrival of a patient to ask the individual about the symptoms or painful sensations that bother them and figure out which doctor is supposed to examine the patient based on the provided information. The purpose of this document is to let the medical facility know more about the patient that came for a scheduled appointment or was rushed to a hospital because they got an injury or became suddenly sick.

A Hospital Admission Form template can be downloaded via the link below .

Usually, a part of the form is filled out by a hospital administrator or doctor - they state the date of admission and indicate the procedure and the name of the physician in case there is a planned treatment. The patient is then asked to write down their name, address, telephone number , date of birth , marital status , and demographic information and briefly explain what brought them to the doctor. It is also crucial to notify the medical provider about the names and contact details of people that should be reached out to in the event of an emergency.

Ensure the document is signed in order to give consent to share private medical information and agree to other rules imposed by a hospital - for example, a patient that will have surgery must confirm they agree to abstain from operating machinery and drinking alcohol after getting anesthesia.

Haven't found the form you're looking for? Take a look at the related forms below:

• Against Medical Advice Form ;
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Download Hospital Admission Form

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Hospital Admission Form

A hospital admission form is a document that is used by hospitals to track their patients personal and contact information and demographics, treatment details and to collect patient consent for their planned treatments. Whether you’re a medical responsible or the administrator of an emergency facility, fill out this free Hospital Admission Form to record patient’s important details. This hospital admission form template is perfect for the emergency room! Simply customize the form fields to match your own needs, either embed the form in your hospital website or share with QR code — then watch as submitted forms are sent straight to your Jotform account. You can even collect responses in your hospital’s mobile app with Jotform Mobile Forms, available on any device. Your patients can even submit forms through your tablet or computer in the waiting area!

Want to receive responses from patients in your other accounts? Integrate your form with 100+ other apps, including Google Drive, Dropbox, monday.com, Salesforce (also available on Salesforce AppExchange ), and more. Jotform is HIPAA friendly and all patient information will be stored safely. Fully customize the template with no coding required.

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Eyelash Extension Consent Form

An eyelash extension consent form is a document that eyelash extension technicians use to obtain written permission from their customers to complete an eyelash extension procedure. If you want to build long-term client relationships in the beauty and cosmetics industry, it’s important to be professional and transparent with those who seek out your services. Using an eyelash extension consent form for your business can help you achieve both, as it allows you to provide important details about the procedure to your clients and gather necessary information from them.You can fully customize this template through Jotform's easy-to-use form builder; change, add, or remove fields through the drag-and-drop function; and change the colors, fonts, and background — no coding necessary.

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Patient Registration Form Templates

New Patient Enrollment Form which personal information, contact information, emergency contact people area and medical history information are provided; allowing you to have an easier and faster registration process.

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There are different types of patient registration forms, depending on the healthcare facility and the type of care that a patient is seeking. For example, there are general intake forms, telehealth forms, admission forms, insurance forms, treatment forms, new patient questionnaires, and more. Each facility will tailor the registration forms to its exact needs.

Key elements of patient registration forms

The key elements of patient registration forms include information about the patient, such as name, email, phone number, address, date of birth, etc. These forms may also ask for the patient’s insurance details to connect with their insurance company. The patient registration form also usually asks for emergency contact and demographic information. Finally, they can ask about any other information the practice should know about, like the patient’s personal and family medical history.

Benefits of using patient registration forms

There are many benefits to using patient registration forms! Primarily, these forms provide an easy way to collect information from new patients quickly and effectively, allowing providers to come up with a customized treatment plan. They also allow insurance companies to analyze patient eligibility to determine coverage. Online patient registration forms also greatly reduce the administrative workload in healthcare offices by enabling automation, streamlining data-sharing, and minimizing errors from manual data entry.

Use cases for patient registration forms

Patient registration forms have a plethora of use cases, such as registering new patients, updating contact information for existing patients, and gathering additional health information for specialist practices. Patients can also use these forms to register for certain medical programs, treatments, or trials, such as rehabilitation or wellness centers. Because telehealth is an increasingly common option, practices may also need specific telehealth registration forms.

How do I create patient registration forms with Jotform?

Creating a patient registration form is easy with Jotform! Just choose a template from our template library , and customize it in our drag-and-drop form builder — no coding required. You can add form fields, upload images and videos, adjust fonts and colors, and much more. When you’re finished, share it via email, link, or QR code, or by embedding it in your website.

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Admissions Forms

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Use this form to submit a campus change or a campus override request.

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A Change of Major form must be initiated by a Blinn College advisor. Please visit the Advising web site at http://www.blinn.edu/academic-advising

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The International Baccalaureate Diploma is an international program of courses and exams offered at the high school level. In keeping with Senate Bill 111 passed in 2005, Blinn College will grant credit (CR) for IB exams with certain required scores.

Texas institutions of higher education must award 24 hours of course-specific college credit in subject appropriate areas of all IB exam scores of 4 or above as long as the incoming freshmen have earned an IB diploma. However, course credit does not have to be awarded on any IB exams where the score received is a 3 or less. This may mean that such students will not receive 24 hours of college credit, even if they have an IB diploma.

Students must have an official IB transcript sent to Blinn College. All IB students must show proof of meeting the Texas Success Initiative (TSI) requirements prior to their enrollment at Blinn.

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Use this form to request that you be dropped from one or more classes, but you cannot drop yourself because you have a hold.

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Use this form to request an override when you have taken a course in the first 8-week term and need to retake it in the second 8-week term. For example, if you enrolled in MATH 1314 in the first 8-week term and dropped it, you would need to use this form to request an override, so you can take it in the second 8-week term. 

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Evidence against Bacterial Meningitis

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Use this form to request that you be dropped from one or more classes due to good cause. 

Good cause shall be determined in the Admissions and Records Office and will be based on the student choosing one of the aligned responses on the Good Faith Course Drop or Withdrawal from School drop form that include:  (1) Severe illness (medical drop); (2) Care for a sick, injured, or needy person; (3) Death of a close relative; (4) Military Duty (to include a family member); (5) Change in work schedule; or (6) Other reason.  This information may also be found in more detail within  Board Policy ECC (LOCAL)  and in the Blinn Catalog Online.

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Use this form to request that Blinn College send your Bacterial Meningitis Vaccination Record to a person, college, or business.

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Test Score Submission

The Texas Success Initiative was enacted by Texas legislators for all public state institutions of higher education to follow. The TSI Assessment (TSIA), which may be required of all first-time entering students, will determine students’ readiness for college-level coursework in reading, writing, and mathematics. Students who do not meet the minimum passing standards will be required to follow a developmental education program designed to help them achieve college-level readiness. Results from this assessment will be used for course placement only and not as a condition of admission to the college. There is a fee charged for this assessment and prior registration may be required. A Pre-Assessment Activity (PAA) is required prior to paying for and taking the assessment.

Use the form below to upload at least one set of test scores (SAT, ACT, TSIA, GED, HiSET, or STAAR EOC). If multiple TSIA/TSIA2 tests were taken, all score reports must be submitted.

Test Score Submission Form

For all information regarding the Texas Success Initiative (TSI), please visit the TSI assessment page . 

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Patient Hospital Admission Form

Patient arrives at hospital, patient information collecting, verifying patient identity.

• 1 Driver's License
• 4 Military ID

Assigning Unique Identifier for Patient

Determining insurance status.

• 1 Blue Cross Blue Shield
• 2 UnitedHealthcare

Approval: Insurance Status

• Determining Insurance Status Will be submitted

Collecting Medical History

• 2 High Blood Pressure
• 4 Heart Disease
• 1 Appendectomy
• 2 Cataract Surgery
• 3 Knee Replacement
• 4 Gallbladder Removal
• 5 Hernia Repair

Notifying Relevant Medical Professional for Examination

Recording examination results, approval: examination results.

• Recording Examination Results Will be submitted

Scheduling Necessary Procedures

• 3 Laboratory Tests
• 4 Endoscopy

Obtaining Consent From Patient

• 1 Consent Given
• 2 Consent Refused
• 3 Need More Information
• 4 Consult Another Healthcare Provider

Approval: Consent

• Obtaining Consent From Patient Will be submitted

Notifying Room Assignment to Patient

Processing admission paperwork, submission of admission documents, take control of your workflows today., more templates like this.

Hospital Admission Form Template

The hospital admission form is an information form that is used to fill out admitted patients’ details. With this form, nurses and physicians can record relevant information such as diagnosis, medication, patient health history and so on. Patients’ information can be stored using the Formplus secure storage. Get started with this admission form today.

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Tips For Using the Hospital Admission Form Template

Hospital admission forms are important documents that collect information about patients who have been admitted to a hospital. The primary purpose of these forms is to help physicians and caregivers record important patient details such as diagnosis, medication, health history, and other relevant information.

Admissions forms can help you manage patient information more efficiently, improve communication between healthcare professionals, and ultimately provide better care for your patients.

How to Write Admission Notes in a Hospital?

Step 1 - Go to the Formplus hospital admission form template

Step 2 - Edit and customize the form to fit your organization.

Step 3 - Choose your preferred settings- form privacy, confirmation emails, and others.

Step 4 -  Share the form with your healthcare providers via email, QR code, or embed on your website.

Fill out the form with the patient's information and sign the admission note when they are admitted. It simplifies the retrieval of information by healthcare professionals to develop treatment plans for patients.

What Should Be Included in a Hospital Admission Form?

Personal Information - patient's name, date of birth, gender, contact, and emergency contact details.

Medical History - patient's diagnosis, past and current medical conditions, surgeries, allergies, medications, and any other relevant information.

Complaint - patient admission reasons

Vital Signs : The patient's vital signs, including blood pressure, heart rate, respiratory rate, temperature, and oxygen saturation.

Physical Examination - detected abnormalities or findings.

Treatment Plan- : medications, procedures, and others.

Signature - this indicates the patient’s agreement with the hospital policies and treatment plans.

Informed Consent and Privacy Policy - Disclaimer about the hospital's privacy policy and patient’s treatment plan.

Why Are Hospital Admission Notes Important?

• Documentation

Admission notes provide a comprehensive record of a patient's medical history, current condition, and treatment plan. It helps healthcare providers to make informed decisions about patient care.

• Easy Communication Between Healthcare Providers

Admission notes allow healthcare providers to share important patient information and collaborate on the patient's care plan. This is especially useful when the patient has a complicated treatment plan or a rare condition that needs the services of a specialist.

• Legal and Compliance

Admission notes serve as legal documentation of the patient's medical condition, treatment plan, and progress. Admission notes can serve as proof that healthcare providers followed proper protocols in the event of a malpractice claim or other legal dispute.

• Billing and Reimbursement

Admission notes also help with the billing and reimbursement processes for healthcare services e.g. medical insurance.

• Quality Improvement

You can also use admission forms to track patient outcomes and identify areas for quality improvement.

Get started with the Formplus hospital admission form to securely store and retrieve important patient information!

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Guide to the Nursing Home Admission Process: 6 Steps to Know

Updated 05/9/2022

Published 02/26/2020

Kimberly Charleson

Contributing writer, former long-term care admissions counselor and social worker

Cake values integrity and transparency. We follow a strict editorial process to provide you with the best content possible. We also may earn commission from purchases made through affiliate links. As an Amazon Associate, we earn from qualifying purchases. Learn more in our affiliate disclosure .

Choosing to go to a nursing home full-time is a difficult but common decision for many families with older parents. However, the process to find, review, and apply may feel very daunting for senior citizens and their families. There is a lot of conflicting information out there regarding the care at a nursing home, and figuring out how to navigate the process may not be easy. 

Jump ahead to these sections:

Step 1: why do you want nursing home care.

• Step 2: Provide Necessary Paperwork
• Step 3: Complete Application(s)
• Step 4: Start Medicaid Application if Needed

Step 5: Meet with Facility Staff to Complete Admission Agreement 

Step 6: moving day.

To help smooth the process out, we have developed, collected, and compiled a six-step guide to follow illustrating the best way to tackle the nursing home admission process from start to finish.

Having a realistic discussion with your loved one about the need for nursing home care and benefits is the first necessary step in the process. Some family members may have dissenting opinions about nursing homes, while others may welcome the suggestion.

It’s wise to review pamphlets and/or websites to get an idea of the available facilities in your desired location, and perhaps even tour the facilities and see what a typical room would be like.

Your loved one may be at home, in the hospital or at another facility when the talk comes up. If they are in a facility already, the idea of moving to a nursing home may be a little easier. Bringing in available staff like social workers can help you and your loved ones understand the practical needs that may be fulfilled at a nursing home.

Below are some reasons some consider nursing home care:

• Socialization : Moving into a nursing home offers the opportunity to meet dozens of people their age. Much like other long-term care facilities, there are activities offered daily and they can get out and do things with others.
• Consistent care : A nursing home provides regular check-ins and routine care all in one facility. It can be relieving for you or your loved one, especially if you may have some questions about how to provide increasing assistance from a medical perspective.
• Medication management : This part of daily care can be very stressful for you or your loved one. Anyone can mix up their medications and with age, some folks may require more than just a few reminders to take their medications. At a nursing home, this burden is off your shoulders as nursing staff deliver medications to residents on the daily.
• Meal Preparation : No more cooking (or dishes).

Step 2: Provide Necessary Paperwork 

If you and your loved ones have decided to move forward on a nursing home, you’ll have to have a handful of necessary paperwork at the ready.

Nursing home facilities require the following: 

• PRI (Patient Review Instrument) : This is a tool used to evaluate and score an individual to determine if they are appropriate for a skilled nursing facility. A PRI is completed by a registered nurse and may be covered by insurance. In other cases, you may need to pay for it out-of-pocket. Check with your insurance providers to see what is covered. 
• Medical Screen : The screen goes hand-in-hand with the PRI, as it is also a way to evaluate the level of care appropriate for you or your loved one.
• History and Physical : Your loved one will need to be seen by their primary care physician, also known as a PCP, to get their history, physical, listed medication, diagnosis list, and other supplemental documentation to provide to the nursing home.  
• Financial History : This will vary depending on the individual, but most facilities will need to see proof of resources and assets. This will likely lead to a five-year financial review and a Medicaid application if it was not already started. 

Through the PRI, screen, and conversations with your primary doctor, you will receive a detailed assessment to see if nursing home care is the best move for your loved one.

If alternate placement is recommended, your doctor might also suggest assisted living for a lower level of care, or conversely a dementia unit for a higher level of care.

In a memory care facility such as a dementia unit, residents receive specified care, and staff are trained to work with residents regarding their memory care. If this is appropriate for your loved one, the conversation with your PCP and the above documentation should be able to assist with this decision.

Finally, alongside the medical paperwork, it is also useful if not recommended to have advanced directives written out and listed. These are integral parts of any end-of-life planning discussions as well. 

Many nursing home facilities will either ask or recommend that you have the following prepared alongside an application: a MOLST Form (Medical Orders for Life-Sustaining Treatment), a DNR Order (Do Not Resuscitate), a health care proxy, power of attorney papers, and a living will. 

Step 3: Complete Application(s) 

To ensure your loved one is admitted to the facility smoothly, a completed application needs to be submitted and reviewed by the facility's admissions and nursing staff.

As mentioned above, the application will ask for medical, financial, and any other pertinent information to determine what is needed for successful admission. 

The application will give the facility an idea of how much income your loved one receives monthly and if you can cover nursing home costs . The application will also provide detailed questions on what you and your loved one need in terms of medical care.

The team can determine if the facility can manage these needs at the facility. Facilities may differ across the board from what they can care for from disabilities to dementia, and discussions with your primary care physician and the facilities are crucial in determining the best route for your loved one.  

Step 4: Start Medicaid Application if Needed 

The application process will suss out for you if Medicaid is needed. Nursing home Medicaid is different from any Medicaid assistance your loved one may have in the community. The facility may have a Medicaid coordinator or liaison to work with, and if not, your county local office may have representatives that can assist with applications.  

Medicaid applications are lengthy and as mentioned above, will require an in-depth five-year financial review or “lookback” in most cases. This means they will inspect your finances for the past five years, and ask questions or explanations about any large sums of money you have received.

Here is a list of some of the paperwork needed for the Medicaid Application below. Make sure to double-check with your Medicare liaison if you require further documentation.

• Birth certificate (resident and spouse)
• Marriage certificate
• Military paperwork if applicable
• Property documents, including closing papers, deed, etc. 
• Bank statements, the past five years for each account
• Life insurance policies 

Some nursing homes will accept new admissions while their applications are in process while others require Medicaid to be started as of their admission date or prior to. This on a facility by facility basis and is a question that admission representatives can answer for you. 

If the facility accepts the particular nursing needs and financial standing of the potential applicant, the next step is completing an admission agreement. Depending on the facility, you may meet with an admissions representative, a social worker, or someone else to complete this paperwork. 

This admission agreement is an agreement between the facility and resident that discusses several important things including but not limited to: 

• The Facility : The paperwork will discuss the legal certificates that are required for a nursing home, and what its limitations are regarding the level of care.
• The Resident : Sections in the agreement will explain what is expected of a resident, as well as their rights and responsibilities within the facility. This might include things like a non-smoking policy.
• Finances : At this point, you will have an idea of what room and board will cost, but this agreement will spell out what you are paying for in terms of care, room and board, and other things. For example, one room, as well as food and nursing care may be $200/day. 
• Personal Needs Account : Nursing Home residents who receive Medicaid assistance are allowed to keep a certain amount of money for personal use per month. This varies from state to state but can be put into a personal account managed by the facility. This is covered in the paperwork.

The admission agreement can be signed by the resident and/or their representative. Make sure to ask for copies of all signed papers.

The next step is to prepare for move-in day. Rooms at a nursing home may be a big adjustment for anyone moving in, as residents are often asked to part ways with a good number of home furnishings and other things they hold close.

The move-in part of admission can be made easier by touring at the start of the process. If you can, measure the size of the room and take pictures of the other amenities provided so you have a sense of what to expect.

However, there are some things that cannot be measured in pictures or by visiting. Some of those changes may include sharing a room, sharing a bathroom, and some louder residents. 

There is no doubt it is a huge adjustment and creating a homey space for your loved one makes the transition easier. It is recommended to not bring anything too valuable, as some residents with dementia may misplace or walk off with expensive items, not to mention the opportunity to have these items stolen.

It’s Never Too Soon To Prepare 

Having a conversation about nursing home care before the time comes may be a good idea for everyone. That way, everyone has the ability to mull over options and not be forced to make a rushed decision. Like other long-term care decisions , they have long-lasting impacts and influence the way we transition into end-of-life care.

Being prepared starts off with end-of-life planning , so consider diving into the Cake platform to help you answer any questions you may not have considered.

If you're looking for more on long-term care, read our guides on questions to ask a nursing home and respite care .

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Note: If you are unable to come in person, contact the Office of Financial Aid at [email protected] or 630-844-6190 to discuss alternative options.

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Patna Women’s College Begins Admission Process Amid NAAC Inspection

Curated By : Education and Careers Desk

Local News Desk

Last Updated: April 09, 2024, 15:25 IST

Delhi, India

The NAAC team will arrive in college on April 15-16.

The online admission forms were released on February 1 and the admissions will begin in May after the proper scrutiny of the forms.

The admission process has commenced at Patna Women’s College, Bihar, an institution founded in 1940, marking it as the first and oldest higher learning institution dedicated to women’s education in Bihar. Enrollments are open for Undergraduate, Postgraduate and Postgraduate Diploma courses. The online admission forms were released on February 1, with admissions slated to begin in May after thorough scrutiny of the applications. Concurrently, the National Assessment and Accreditation Council (NAAC) team is scheduled to inspect Patna Women’s College on April 15-16.

For the academic year 2024, the college is set to introduce three new courses: Bachelor of Science in Artificial Intelligence and Machine Learning, Data Science and Bachelor of Arts in Fashion Design. Integrated programs combining a Bachelor of Education with Economics and History will also be offered. Dr. Amrita Chaudhary, Coordinator of the Internal Quality Assurance Committee (IQAC) at Patna Women’s College, located near Gandhi Maidan, disclosed that the college has obtained NAAC approval upon submission of all necessary reports. Following the NAAC inspection, the college anticipates achieving autonomous status, with the team scrutinising 85 official documents.

Entrance exams are scheduled for May 24 for courses such as Master of Arts, Bachelor of Computer Applications and Content Management System, with exams for Bachelor of Business Administration, Microbiology and Bachelor of Mass Communication set for May 25. Exams for Bachelor of Commerce- Accounting and Finance, Commerce Professional will take place on May 27, while May 28 will witness examinations for Bachelor of Science in Physics, Chemistry, Botany, Mathematics, Zoology, Data Science and Analytics, Artificial Intelligence and Machine Learning.

The necessity of NAAC accreditation for colleges lies in its ability to assess the institute’s quality across various parameters including education, research, faculty and infrastructure. NAAC accreditation not only instils confidence in students regarding the institution’s quality but also enhances its credibility, thereby boosting admissions. Furthermore, NAAC certification facilitates SWOT Analysis and Continuous Evaluation, fostering continuous improvement and adoption of best practices.

NAAC accreditation serves as a benchmark for quality assurance, ensuring that educational institutions maintain high standards and strive for excellence in all aspects of their functioning.