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How to Write an Offer Letter Acceptance Mail? [Samples & Templates]

Job hunting has become easier with the plethora of platforms accessible online. In the pre-internet era, one had to look for newspaper job advertisements and wait days to receive a job offer letter from a postman. With the internet, it is so simple to share and receive an offer letter via email. As much as it has become easier to receive it by mail, it is all the more important that you go through all the terms and conditions, understand them, and write an acceptance reply mail. In this blog, we will discuss how to write an offer letter acceptance mail as well as provide you examples and the proper format to use when writing one.

Table of Contents

Tips to Write an Offer Letter Acceptance Mail

It is a sheer delight and joy to receive an offer letter from a company or organization that you have been dreaming of working for. It is just as exciting to get an offer with a salary hike that you worked tirelessly for. In that thrilling moment, keep in mind that you must respond to that offer with utmost sincerity and a clear understanding of every detail that it contains.

Writing a professional acceptance mail leaves a good impression on the employer who is hiring you. Here are a few things to keep in mind while writing the accepting job offer email:

Also Read: Things to Consider Before Accepting a Job Offer

1. Read the Offer Letter Carefully

It is crucial to go through all the components of an employment contract line-by-line attentively. The recruiter may ask you to share the documents that you need to sign along with the offer letter. Get in touch with your recruiter if you have any doubts or want to double-check the meaning of any terms and conditions provided in the employment letter.

2. Add an Appropriate Subject Line

The subject line conveys the context of your email. It is important to retain the same subject line as received by the recruiter. Otherwise, you may also write the subject line as:

• Acceptance to the Offer Letter – [Your Name]
• Job Offer Acceptance – [Your Name]

3. Add Proper Salutation

The salutation addresses the person you are writing to. Keep it simple. Use the following salutations: 

• Dear Sir/Madam
• Respected Sir/Madam
• Dear Mr./Ms. [Name]

4. Start with Expressing Gratitude

Start the body of the mail by thanking the recruitment committee for hiring you for the concerned position. Expressing gratitude implies mutual courtesy and respect. You may start your letter as:

• Thank you for offering me the position of [Name] in the XYZ department of your company.
• I extend my heartfelt thanks for offering me the opportunity to work in your company at XYZ position.

5. Acknowledgment of the Employment Details

Write a formal statement accepting the job offer. You may highlight some specific terms that you confirm confidentially, such as salary offer, job description, joining data, etc. You may write this acknowledgment as follows –

• I am delighted to accept your offer and look forward to joining your team as a [position].
• I hereby accept the offer of employment and am ready to take charge of the XYZ responsibility.
• I am pleased to inform you that I am accepting the offer for the position of XYZ at your company.

6. Closing Notes

End the letter by thanking again and with closing salutations such as:

Thank you once again for the offer. I will do my best to uphold the high standards set by your organization.

 Yours sincerely,

Thank you again for the opportunity. I look forward to starting the job on [Joining Date].

Warm Regards,

7. Proofread Your Email and Send It Within the Deadline

Make sure that you proofread your mail before sending the offer letter acceptance mail. It should not contain any grammatical or spelling mistakes. Be sure to share your acceptance reply well within the deadline. Try not to keep this pending until the last day of the deadline.

Also Read: How to Reject a Job Offer

Job Offer Acceptance Mail Samples

When crafting an acceptance letter, it is normal to experience both nervousness and excitement. Here are some examples that can help you understand how to accept a job offer via email. Use these samples as a guide to create your job acceptance email. 

Sample 1: Offer Letter Acceptance Email Reply 

When you receive a job offer letter with details that align with your employment idea, write a simple acceptance reply to the hiring manager. Here is a sample mail for you:

Sample 2: Job Acceptance Email Sample For When You Need Some More Details

Here is another sample that you may refer to for writing the offer letter acceptance email reply:

To know more about the kind of benefits an employee receives, refer to these top employee benefits and negotiate accordingly in the offer letter acceptance mail. 

Sample 3: Job Offer Acceptance Mail to Re-confirm Payment Criteria

Here is another sample that you may refer to for writing the offer letter acceptance email reply to reconfirm how the company will pay you:

Sample 4: Job Offer Letter Acceptance Mail For Project-Based Employment Contract

Here is another sample that you may refer to for writing the offer letter acceptance email reply to the supervisor who has hired you for a fixed-term project:

Sample 5: Job Offer Acceptance Letter Sample For Negotiating Conditions

There may be a scenario where your company may draft an offer letter mail that you might want to renegotiate. Here is a sample for you if you wish to negotiate the terms and conditions of the offer: 

Conclusion 

While sending the offer letter acceptance mail, you must behave professionally, have patience, and communicate openly to clear all doubts regarding your selection. There are numerous opportunities in every field, go ahead and apply for jobs, and use this guide to draft your acceptance email. 

Was this blog helpful in drafting your offer letter acceptance mail? Share with us in the comments section below. If you are a job seeker who is applying for jobs currently, learn how to write a job application letter to apply for your dream job.

Here is how you can respond to an offer letter and negotiate, “Thank you for your offer. I am honored to receive the opportunity to work with your company. However, I would like to negotiate the salary [offered amount] offered. After some research, I believe an appropriate salary for my position would be [amount]. I would appreciate the opportunity to discuss my salary further in person, do let me know if that would be possible.

Here is how you can reply to an offer letter acceptance email with the joining date, “Dear [receiver’s name], I am writing to inform you of my acceptance of [job role] with [company name] and to confirm [date] as my joining date. I am excited to begin working with the company and appreciate the salary package offer I have received.

Yes, you should send a quick thank you email after accepting a job offer. It helps show that you look forward to working with the company and maintaining a cordial relationship.

Yes, you should reply to all when accepting a job offer. Simply click on “reply all” after writing your response in the email.

After accepting an offer, express your thanks and gratitude for getting the opportunity. You can write, “I would like to formally thank you for the job offer at [company name]. I am excited to contribute positively to the team and the organization.

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Harshita is an English Literature graduate from the University of Delhi with 3 years of experience in Content Writing and Editing. Dedicated to her craft, she loves creating magic with words. She is a big fan of hoarding cute planners and journals and can be seen watching FRIENDS (almost EVERYTIME) in her spare time. Her meticulous attention to detail makes her stand out from the crowd. A typo epidemic is her worst nightmare!

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Saying yes: How to write an offer acceptance email

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What does it mean to accept an offer?

How to respond to a job offer email, sample job acceptance emails, a new beginning.

The job search can feel like a rollercoaster. 

You feel a mix of nervous anticipation and excitement as you dream of new opportunities. Depending on the hiring process, you might wait weeks to hear back after submitting a job application. And scheduling a job interview with a hiring manager is a journey in itself.

But after a few weeks, you finally nail the interview , send a polite follow-up email , and receive a formal job offer. What’s next?

It’s time to write an offer acceptance email. Your response might seem like just a formality, but it’s an important step in the process. Accepting the job confirms your position and shows your new company a preview of your communication style . 

Whether you’re a seasoned veteran looking for a new role or you’re accepting your first job, take the necessary time to craft a strong message that reassures the employer they made the right decision choosing you.

If you’ve gone through the interview process and a company wants to hire you, your new employer will give you an official job offer in writing. They might also call you to give you the good news in real-time. The written job offer should outline the employee value proposition and when the company expects your answer, and your acceptance email is a formal response. 

This communication confirms that all parties are comfortable with the proposed compensation and benefits and work hours. It signals a mutual understanding between you and your employer, defining expectations and responsibilities for the position you’ll fill. And at this stage, it’s also likely that you’ll agree to a start date that signals the beginning of your employment. 

Remember that you don’t have to accept right away. This is a great time to think about salary and other compensation, like health insurance or a 401k match , and negotiate if necessary . Read over the contract and the offer email and check for discrepancies, ensuring all the terms meet all of your needs. If you have questions or concerns about any terms of work, this is the time to bring them up or make a counteroffer.

Some companies will require your acceptance of the job offer before sending a contract over. Others will send one with the offer letter so you can sign as soon as possible. Either way, once you sign and send it back, you can let the excitement of starting a new professional chapter take over.

Once you’ve checked the contract terms, completed final negotiations, and signed all necessary documents, the next step is to put together a professional message to communicate your formal acceptance to the company. 

This brief message lays out the initial terms of employment and shapes your working relationship with your hiring manager. You need to make a good impression , and that means coming across as polite, professional, and competent.

Here are eight things you need to include in a stellar job offer acceptance letter:

1. Clear subject line

Anyone who’s worked in an office knows how overwhelming the number of daily emails and messages can be. When sending a letter of acceptance, write a concise subject line so the recipient knows your intent: “[Your name]: Job offer acceptance.” Anything vague could get lost in an ever-expanding inbox, so be as clear as possible and reply to the offer email directly.

2.  Date

Confirming your start date in your job acceptance email makes sure you and your future employer are on the same page. It’ll likely be on your contract, but restating it clarifies the date and will highlight potential mistakes. 

Be sure to double-check that your start date leaves you enough time to provide your current employer with an appropriate notice period —  usually two weeks .

3. Contact information

When writing your contact information in an email, it’s best to include both your phone number and your email so it’s easy for recruiters or hiring managers to reach you. Include them in your footer and, if necessary, specify your preferred method of contact.

4. Salutation

As with any business communication, avoid inappropriate or colloquial language, though your tone will depend on the company culture. When in doubt, use a professional email greeting and include the name of the recruiter or hiring manager with whom you’re communicating. Strong choices include “Hello [name], I hope you’re well” and “Dear [name], Thank you for your message.”

5. Thank you

Keep the content of your email professional, but make sure your gratitude and excitement come through, especially if this is a dream job of yours. Your new employer will appreciate the display of manners and enthusiasm. Say “Thank you,” and if you feel comfortable, add some specifics about what the job means to you.

Remember that you can, and should, extend your thanks beyond your acceptance email. Express gratitude to anyone who was involved in your successful application to the job, be it a friend who put your name forward or a recruiter who spotted you on LinkedIn. Taking the extra time to send a personal message lets your relationships know you value their contribution to your professional growth . 

6. Terms of the contract

According to one survey, 46% of seekers say low-paying positions are the most frustrating aspect of the job search . That’s why before accepting an offer, the most important thing you can do is read through the contract over again. Check that it’s fair, meets your expectations, and matches the job offer. If the compensation and terms fit, tell the employer you’re ready to sign. 

If there are discrepancies, try to schedule a call or in-person meeting to address them before signing. You can conditionally accept the offer, but leave the door open for one or both parties to back out if those conditions don’t happen, whether that’s salary expectations or other employee benefits . Doing this in a live meeting brings you to an agreement faster. 

7. Proofread

An acceptance letter is one of your first impressions with a new employer. If they receive one with spelling and grammatical errors, it may cause them to wonder if they’ve made the right decision in hiring you. 

Before sending, walk away from your email and read it over carefully with fresh eyes. Run your message through a correction app like Grammarly or ask a friend to look it over for you. A spelling mistake is avoidable, so do your best to proofread.

Once you’ve triple-checked the details and feel happy with both the offer and your response, complete your email with a digital signature. Express gratitude — and excitement — again and let your future employer know you can provide extra information if need be. And after another proofread, you can hit send.

Letters of acceptance should follow the same structure and format as any email you send: with a subject line, greeting, body, and farewell. For reference, here are two email templates you can use to make your own. Just plug in your information and allow your personality to shine through.

Accepting the offer

Chances are, you’re already comfortable with the terms of the position and don’t want to negotiate. There could be some back and forth as you discuss start dates or further information, but you can still accept right away. Use this opportunity to reiterate the terms and start the experience on the right foot.

Subject: [name] — Acceptance of Job Offer

[date] Hello [hiring manager’s name], I am writing to thank you for offering me the position of [job title] at [company]. I enjoyed our interview and was pleased to hear back from you, and I’m excited to see where this new position leads. I have reviewed the terms of employment as set out in the contract and am happy to accept! I also accept the salary, terms, and policies as detailed in the offer letter. As discussed, in order to provide my former employer with a respectful amount of time to process the change, my start date will be [date]. If you require any additional information from me at this time, please don’t hesitate to reach out. I am also available for an online chat or a phone call if there are aspects of the contract or my acceptance that require any further discussion. Thank you again for this offer to join [company name]. I look forward to this exciting new chapter as a part of your team. Best regards, [your name] [contact information]

Negotiating the offer

Negotiation doesn’t have to be scary. It’s the first step to a communicative, transparent professional relationship, and sometimes all it looks like is a question and answer. If there’s anything in your terms that you’d like to discuss, the acceptance letter is the best time to do so. Here’s an example of what to say:

Subject: [Your name]: Job offer acceptance [date] Dear [hiring manager’s name], Thank you so much for this offer of employment at [name of company]. Having reviewed the contract, I have one concern about [topic]. The contract states [information], and after some consideration, I believe [alternative] would better reflect my needs. I have reviewed all of the other terms of employment as set out in the contract and am happy to accept. Are you open to negotiating [topic] on a call sometime later this week? I am available most days at [phone number] or on Zoom. 

Thank you in advance for taking the time to address this issue. I want to be sure our new partnership starts on the right foot, and I’m eager to join [company] under these conditions. Sincerely, [name]

[contact information]

The offer acceptance email is the first step to any new job, and it sets the tone for the rest of your experience. You worked hard to polish your resume , write a cover letter , and ace new interview methods , and that effort should continue when you get the job. 

Change is uncomfortable, but don’t doubt that you deserve this opportunity. Embrace the new job anxiety and use that energy to make your first day , week, and month on the job with your team the best it can be. Send an intro email to your new team and put your best foot forward. You’ve got this.

Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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Job Offer Acceptance Letter and Email Examples

Tips for Accepting a Job Offer With Examples

Before You Accept the Offer

How to accept a job offer.

• What to Include in an Acceptance Letter
• Writing a Job Offer Acceptance Letter
• Letter Accepting a Job Offer Example

Example of an Email Accepting a Job

Sending an email to accept a job offer.

 Andresr /E+ / Getty Images

You’ve just been offered a new job and have decided to accept the offer. How should you formally accept the position? It’s always a good idea to accept a job offer by sending or giving your new employer your acceptance in writing. Do you be sure that everything you expected is in the offer, and ask about anything you have questions about before saying "yes."

When you receive the offer, you don't have to accept it immediately. It's acceptable to ask for time (typically 24 hours to consider it) even if you think you'd like to accept. That way, you'll have time to make sure the terms of the offer are what you expected, and get a response to any questions you may have.

Once you've had time to review the offer and are ready to accept, ask for the offer in writing so you're sure your expectations match what the employer is offering.

The best way to accept a job offer is to confirm the details in writing. Even if you have verbally accepted the position, it's important to confirm the terms of employment and the date you'll be starting your new job.

A job acceptance letter allows you to demonstrate your professionalism and make sure there is no confusion about the precise terms of the offer, such as compensation, vacation time, or benefits. It's also an opportunity to express your gratitude for being offered the position, as well as your enthusiasm for taking on the new role.

What to Include in a Job Offer Acceptance Letter

When you're ready to respond in the affirmative, take the tip to write a letter or an email confirming your acceptance of the offer. Your letter can be concise, but should include the following:

• Thanks and appreciation for the opportunity
• Written acceptance of the job offer
• The terms and conditions of employment (salary, benefits, job title, etc.)
• Starting date of employment

Advice on Writing a Job Offer Acceptance Letter

Format your letter correctly. The letter can be sent by email or mail. If you're sending a hard copy through the mail,  format the letter as you would any business letter . Include your contact information and phone number, even though it’s on file with the employer.

Keep it brief. While you want to include all the most important information, this doesn’t mean your letter should be long and drawn out.

The employer is busy, so a concise letter that includes all the necessary information is best.

Express your gratitude. Demonstrate how thankful you are for the new job opportunity. You might want to briefly explain why you’re particularly excited to work for the company. For example, you may want to share your desire to contribute to their sales team, or your passion for their mission. Again, keep this polite but brief.

Proofread and edit. You don’t want to create any last-minute reasons for the employer to take back the job offer, such as a sloppy or unprofessional letter.

Watch out for spelling and grammar errors.

Go over the letter a couple of times to make sure you catch all the typographical errors and grammar mistakes. While you’re at it, it’s a good idea to double-check the spelling of the name of the person who offered you the job.

Example of a Letter Accepting a Job Offer

This is a job acceptance letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Example of a Letter Accepting a Job Offer (Text Version)

Jason Burnett 87 Washington Street Smithfield, CA 08055 (909) 555-5555 jason.burnett@email.com

August 17, 2020

Mr. Michael Hynes Director of Human Resources Smithfield Granite and Stonework 800 Marshall Avenue Smithfield, CA 08055

Dear Mr. Hynes,

As we discussed on the phone, I am very pleased to accept the position of Advertising Assistant with Smithfield Granite and Stonework. Thank you again for the opportunity. I am eager to make a positive contribution to the company and to work with everyone on the Smithfield team.

As we discussed, my starting salary will be $48,000, and health and life insurance benefits will be provided after 30 days of employment.

I look forward to starting employment on August 31, 2020. If there is any additional information or paperwork you need prior to then, please let me know.

Again, thank you very much.

Handwritten Signature  (hard copy letter)

Jason Burnett

Here's an example of an email sent to accept a job offer. The email confirms the start date, salary, benefits, and vacation leave.

Subject line : Janet Fieldstone - Job Offer Acceptance 

Dear Mr. Campbell, 

It was wonderful to speak with you on the phone yesterday about the Marketing Director role at ABC Company. I'm thrilled to formally accept this job offer. I'm looking forward to working with you, and the rest of the senior management team at ABC, on charting a new direction for marketing strategy. 

As we discussed, my start date will be May 13, 2020, with an annual salary of $65,000, and three weeks of paid leave annual. This salary does not include company provided health insurance, which is effective on my start date. 

I'm looking forward to seeing you next Monday. Please let me know if there is any paperwork or additional information you need from me beforehand, or if there is any documentation I should bring along on my first day.

I'm always available by email, but feel free to call if that's more convenient (555-555-5555). 

Again, thank you so much for this opportunity. 

When sending an email letter, put your name in the subject line (Your Name - Job Offer Acceptance). This helps ensure that your message will be opened and read.

No matter which way you send the letter, make sure to address the letter to the person who offered you the position.

CareerOneStop. " Is the Offer Right ?" Accessed July 1, 2021.

How to Accept a Job Offer in 2024 [Free Email Template]

You just got offered a job and you’re super excited to just accept it and get started already…

That is understandable but step back for a second. 

Just like with everything, there is a right and wrong way to accept a job offer and we can bet you want to be on the right side of things with this one. 

After all, everyone wants to make a good impression when they start a new job and this is definitely part of it. 

But what is the right way to accept a job offer in 2024? 

Well, we’re about to show you just that! Read on for a full guide on how to accept job offers and a job offer acceptance letter example to inspire you to write yours! 

How to Accept a Job Offer - 2 Simple Steps

The first thing to know is that there are two important steps to accepting a job offer, namely:

• Evaluating the job offer
• Sending a job offer acceptance letter or email

Below, we will cover each step in detail, starting with: 

#1. Evaluate the Job Offer 

A job offer might seem very lucrative at a glance, but that doesn’t mean you should just accept it without a second glance.

One thing to consider is whether the official offer aligns with your expectations. Are the benefits, training hours, or salary discussed during the job interview the same as what you’re being offered now? 

For example, you might have discussed the option to work from home during the interview but now the job offer states that you have to be physically present at the office three days a week. 

If you don’t review the job offer in detail, you might miss it—although it’s definitely something you’d want to bring up with the hiring manager (especially if you’re set on working from home).

Here are some important steps that will help you properly evaluate a job offer: 

• Get the job offer in writing. If the employer makes the official offer through a phone call, you should ask them to also send it in written form. This way, you can review all the terms and conditions carefully and negotiate any terms expressed in the offer more effectively.
• Ask for time to think the offer through. Instead of making a rushed decision just so that you don’t lose your spot at the company, ask for some time to think the offer through. Most employers will grant you 1 or 2 days to decide, so if you let them know you’re still interested but need some time to think about the terms, they probably won’t mind.
• Be ready to negotiate. There is nothing wrong with negotiating some of the terms of your employment . Just keep your negotiation points realistic - chances are, the company isn’t willing to pay you twice more than what they initially offered (but 10-20% more might be OK).

#2. Write a Job Offer Acceptance Letter or Email

Once you’ve evaluated and decided to accept the job offer, it’s time to make matters official. 

While you may be tempted to just give a call to the recruiter and let them know you’re interested, it’s actually much better to accept the job offer in writing.

For starters, it is only polite to accept a job offer in written form - especially since you’ll be asking the same from your employer for receiving the offer. Additionally, as we already mentioned, it’s always vital to formalize all verbal agreements in writing to avoid any future misunderstandings .  

You can compile your job offer acceptance either as a letter or as an email. Below, you can see exactly how to accept a job offer by letter and by email: 

Job Offer Acceptance Letter

It goes without saying that your acceptance letter should be well-structured, error-free, and formal. Also, it’s better to type it out to make sure it’s easily readable. 

You can use an acceptance letter if the employer also sent you the job offer via letter as opposed to an email, or if the company is in a more traditional and less tech-savvy industry.

Here are all the steps to writing a great job offer acceptance letter: 

• Thank the employer. Start off the acceptance letter by thanking the employer for the offer. The best way to do it is by mentioning the position and the company’s name (e.g. “Thank you for formally offering me the [job title] position at [company X]” ).     
• Accept the job offer. Afterward, you can accept the job offer officially and, optionally, mention you’re looking forward to getting started (e.g. “I am delighted to officially accept your job offer and become part of the team” ). 
• Clarify any remaining points in the offer. If you’ve already received all the details about the agreed salary, benefits, and such in written form, you can use the space to officially agree with the terms. If you first received an offer and then negotiated some of the terms via, say, phone, you can use the acceptance letter to document them in writing (e.g. “As we agreed, my starting salary is [$X] with [benefits] as part of the offer” ).  
• State your starting date. To avoid any misunderstandings, re-confirm your starting date in the acceptance letter (e.g. “I am confirming my start date will be on May 20” ). Keep in mind that if you’re changing jobs and are required to serve out a notice period, it’s better to inform your future employer in advance, instead of mentioning it in the letter. 
• Conclude on a positive note. For example, “I am looking forward to starting my new role.” 

Job Offer Acceptance Email

Just like an acceptance letter, your job offer acceptance email should be well-structured and error-free. So, don’t forget to proofread your acceptance email before hitting send! 

If you’ve communicated with the employer via their official email address, you can safely use an email to formally accept the job offer. 

Here are all the steps you need to follow to write a job offer acceptance email: 

• Write a concise subject line. Your email’s subject line has to be professional and let the employer know exactly what the email is about (e.g. “Job offer acceptance email - John Doe” ). 
• Express gratitude. Start the email by thanking the employer for trusting you with the opportunity (e.g. “Thank you for trusting me with the [job title] position in [company X]” ). 
• Accept the job offer. For example: “I am delighted to officially accept the position of Head of Content at Bookster and be part of your team.”
• State and agree to the employment terms. If you’ve already read and agreed to the employment terms as they were presented by the employer, you can simply state that in your email (e.g. “Let me take this opportunity to formally agree with all the employment terms stated in the official job offer” ). If, however, you’ve negotiated something else and you don’t have that down in writing, now’s the time to officialize it (e.g. “As discussed, my starting salary is [$X], with [benefits] being part of the offer” ).    
• Confirm the starting date. Then, confirm your starting date to avoid any possible misunderstandings. For example, “I confirm my starting date is next Monday, April 4th.”  
• Conclude positively. For example, “Looking forward to working alongside you!”

Job Offer Acceptance Letter Example 

All there’s left to write a great job offer acceptance letter is to follow all the steps outlined above and you’re good to go! 

Need some inspiration on what a good job offer acceptance letter looks like? Check out the example below:

Dear John, 

Thank you for formally offering me the Editor position at Bookster. I am delighted to officially accept the job offer.    

As we agreed over the phone, my starting salary will be $50,000/annually with one month of paid vacation. I understand that I will be paying my health insurance plan from my salary. 

I am confirming that my starting date will be in two weeks, on Monday 23rd. If anything else is required of me during this period or on the first day of work, please let me know. 

I am looking forward to becoming part of the team!

Best Regards,

Michael Smith

Key Takeaways 

And that’s a wrap on how to accept job offers! 

Here are the main points to take away from this article: 

• Before you accept a job offer, make sure you carefully evaluate its terms and conditions.
• The best ways to evaluate a job offer are asking for some time to think it through, getting the job offer in written form, and preparing to negotiate with the employer.
• You should always officially accept a job offer via a letter or email. That’s because documenting verbal agreements in written form avoids any future misunderstandings.
• Write a job offer acceptance letter if that’s how you’ve communicated with your future employer so far or if the company is in a less tech-savvy industry.
• Make sure you write a clear and concise subject line for your acceptance email so that the employer knows what it concerns without having to open it.
• Whether you write an acceptance letter or email, it has to be error-free, so make sure you proofread it before sending it to your future employer.
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How to accept a job offer via email (with tips and examples).

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A well-written job offer acceptance email makes a positive impression.

You’ve been job hunting for months, endured endless interviews and finally have a job offer. Hurray! Now, it's time to make it official. The initial offer of employment will most likely be delivered informally via phone or email. After that, ensure you receive a formal communication from the employer containing the details. If the offer aligns with your expectations, great. If not, this is the time to negotiate. Remember, you have the most significant negotiating power during that tiny window of time between being offered a position and formally agreeing to accept it. Once you’ve negotiated and feel comfortable with the terms, it’s time to finalize the agreement.

Nowadays, it's standard practice to accept a job offer via email. A well-written job offer acceptance email will help make a positive impression on your future employer by communicating gratitude , enthusiasm and professionalism. It’s also an effective way to confirm the details of your offer to avoid any future misunderstandings. How formal your email is will depend on the company culture and your relationship with the hiring team. Use your best judgment and refer to your communications with the organization thus far as a guide. Ultimately, you’ll want to be as polite and succinct as possible.

Accepting a job offer can be both exciting and nerve-wracking. Typically, an employer will provide a deadline by which you’ll need to decide. Ideally, you’ll want to show the company you value their time by responding within two to three days. Let’s review a few tips and examples to guide you through writing a job offer acceptance email.

Essential Elements For A Job Offer Acceptance Email

Your job offer acceptance email should be well thought out and error-free. As you write your draft, keep these six steps in mind.

1. Begin With A Straightforward Subject Line

Chances are that the hiring team is inundated with emails daily. By writing a succinct, professional subject line, you'll ensure that your email stands out. Provide details, including your name and the job title. In general, avoid emojis, abbreviations and too much punctuation to prevent the email from looking like spam. Also, keep it short—between 30 and 50 characters in length. Keeping the subject line concise is especially important if the employer reads your email on a mobile device.

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Best 5% interest savings accounts of 2024, 2. personalize the greeting.

If you know the name of the person who extended the job offer, use their name and title. When the company culture is formal, you might want to write something like, “Dear Ms. Jones.” Otherwise, “Hello Ms. Jones” is considered a more relaxed greeting. If the culture is very casual, you might even use “Hi Kathy” as a salutation.

3. Express Gratitude

To set a positive tone, thank the employer for the opportunity. Be authentic and concise. If possible, include specific examples of elements of the job you’re looking forward to.

4. Formally Accept The Job Offer

This section should include your statement of acceptance. Mention the job title as it was specified in the offer. You might even include the company name and start date to avoid confusion.

5. State And Agree To The Terms

At this point, briefly describe the terms of employment, such as the starting salary and any other benefits you agreed to. By including specifics, you’ll ensure that there isn’t any confusion in the future. This section is also a good place to ask any additional questions you might have regarding the role.

6. Conclude And Sign

Finally, finish the email by thanking the employer again and expressing how excited you are to accept the position. Conclude with a professional email sign-off. Some examples are:

Best regards,

• Kind regards,

Then, add your signature, including contact information such as email and phone number.

Finally, don’t forget to proofread your email. It helps to read it out loud and use a spell-checking tool like Grammarly to avoid typos and grammatical errors.

Job Offer Acceptance Email Example

Are you suffering from writer’s block? Here’s an example of an acceptance email to inspire you.

Subject line: Cory Brown – Job Offer Acceptance

Dear Mr. Smith,

I enjoyed speaking with you on the phone yesterday about the role. Thank you for your confidence in my abilities and for offering me the position. As I mentioned, I look forward to making a positive contribution to the team.

I am delighted to formally accept the offer of a Product Manager position with Company ABC. As discussed, my starting salary will be $150,000 annually, with 15 days of paid leave and health insurance benefits.

Based on our conversation, I will start work on Monday, October 5 th . Please let me know if there are any documents I should bring with me on my first day. I'm available via email, or you can contact me at 212-555-1212.

Again, thank you very much. I can’t wait to get started!

Whether you’re a seasoned professional or accepting your first job, a well-crafted job offer acceptance email sets the tone for your new position. By following these tips, you’ll be able to confirm key details, convey enthusiasm and present yourself as a consummate professional.

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How to Write an Offer Letter Acceptance Email: Samples Included

So, you’ve been sending those tiresome job application emails , aced the phone interview s, and you now want to send an offer letter acceptance mail? Congratulations! Now, all you need to do is respond with an offer letter acceptance mail to secure your spot.

An offer letter acceptance email is a formal email sent to a prospective company to accept a job offer. To ensure that all parties are aligned, it is important to include the terms and conditions of the employment offer in the email. In this article, we’ll discuss everything you need to know about writing offer letter acceptance emails.

Job Application Email: Examples, Samples, and Templates

How to Write an Offer Letter Acceptance Mail

Accepting a job offer orally and in writing is highly recommended. Do not accept an offer letter without verifying that it includes the most current conditions of employment. Call your primary contact (typically the person who interviewed you or made the offer) and inform them that you’ve accepted their offer and that you’ll be sending a formal confirmation their way.

When you get to this stage, I’m hoping they’ll give you specific instructions on what you’ll need to bring on your first days, such as identification, a voided check or direct deposit form, your Social Security number, and so on. Make sure you know exactly where to go and how to get there on your first day.

Clear Subject Line

Send an email with a subject line that clearly explains what the message is all about. It would help if you made sure that the subject line of your email is professional. Do not use a cryptic subject line that forces the receiver to open your email to decipher what you’re trying to say.

Thank them for the opportunity to work for them, and pledge to do your best.

Determine and Agree Upon the Parameters of your New Job

Mention the position you’ll be filling, the compensation you’ll get, any other perks or advantages you expect to receive, and when you plan to begin working there. Both sides will be able to communicate effectively.

Please make sure there are no typos in the email before sending it.

Here are some free templates that you can use to help you create the ideal job acceptance email for your hiring manager. To learn how to send a job acceptance email, continue reading:

Ask about Employee Advantages and Perks

It is essential to write a letter to the individual who accepted your job offer. While you do that, ensure that your sentences are grammatically correct and error-free. Ensure that you address the letter to them directly. Maintaining a professional demeanor in every contact, even if you’ve already been hired, will impress your new supervisor.

Offer Letter Acceptance Email Reply Sample

Offer letter acceptance mail, offer letter acceptance template 1, offer letter acceptance template 2, offer letter acceptance sample 1, offer letter acceptance sample 2, offer letter acceptance sample 3, offer letter acceptance sample 4, conclusion .

Before sending your offer letter acceptance mail, be sure to proofread it thoroughly for grammatical and spelling errors (try adding a free assistant like Grammarly to your browser). You don’t want to make a wrong first impression on your new company by submitting a formal job offer acceptance that is riddled with typos and grammatical mistakes.

Check out more Offer Acceptance Letter Templates and Samples

About The Author

Jim Blessed

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How to Accept an Offer Letter: Mail Acceptance and Do’s and Don’ts

Finally, you have received the job offer you have worked so hard for. You celebrate with your friends and family, but you may soon find yourself in an unfamiliar situation. How to leave a job on good terms? Or how should you write an offer letter acceptance email? You may also be wondering how to prepare for the new role – the questions and inhibitions can be endless. We’ve outlined the best practices to take before you start a new job, covering a range of queries to help you decide the best course of action.

Express Gratitude and Acceptance

The first thing to do as you receive an offer letter is to send a thank you email to the interviewer, expressing gratitude and zeal for getting on board. In addition to demonstrating your professionalism, sending an email accepting the offer makes a good first impression on the recipient, whilst also providing clarifications for any confusion, addressing your inquiries, and eliminating any remaining doubts. In case you’re wondering how to accept your offer letter or what details to include in your offer letter email, don’t worry, we’ve got you covered. You can write an acceptance email in several different ways. We have formulated a sample email for the reference of our readers.

Subject: Offer Letter Acceptance Email – [Your Name]

Dear [Hiring Manager’s Name],

I hope you are doing well. I’m writing this email to officially accept the employment offer from [Company’s Name] for the position of [Employment Title]. I am ecstatic and honored to have gotten this opportunity to work for your prestigious company.

I would like to extend my deepest gratitude to you and the entire hiring team for considering me for this position. I am genuinely excited about the idea of using my abilities and expertise to help the company succeed. After giving due thought and evaluation I am certain that accepting the offer is the best course of action for my growth.

I have reviewed the offer letter from my end and hereby concur with the terms of the salary, perks, start date, and any other relevant information as detailed. I hereby request you share any relevant papers, contracts, or onboarding material required to complete the pre-employment screenings and documentation at the earliest. If there are any further formalities I need to complete before the joining date, please let me know.

Looking forward to hearing from you. Kinds regards, (Your Name)

Do’s and Don’t of Acceptance Letter

Reviewing and understanding the employment agreement.

It is rather common to get carried away with the excitement of accepting a new job offer and speeding through the employment contract. But we strongly suggest that you take your time to go through it. It is a legally binding document that should be meticulously reviewed to avoid any implications or misunderstandings in the future. An employment agreement essentially outlines the terms and conditions of employment between an employer and an employee, providing legal protection for both parties involved. Before signing, take key note of the duration of the employment, salary and related perks, job role and responsibilities, working hours, leave obligations, and other relevant information to ensure the terms laid out are in alignment with the job offer you received. It’s rather crucial to assess restrictive covenant clauses about confidentiality, non-solicitation, non-compete, and intellectual property rights. Focusing on restrictive covenant clauses is especially important as it can greatly impact your future career goals and professional mobility. For instance, you can be forbidden from working for a competitor company for a specific duration. It is therefore acceptable to request modifications or negotiate terms where required to strike a fair balance between safeguarding the employer’s legitimate interests whilst protecting your professional opportunities. Additionally, take cognizance of the termination terms, such as notice period requirements and termination grounds. Lastly, the legal ramifications of the agreement and any unclear or unfavorable clauses can be better understood by seeking the help of a corporate lawyer.

Planning Your Notice Period

Transferring from one job to another smoothly requires careful planning of your notice period. It entails evaluating an appropriate length of time to inform your employer of your departure, along with having discussions with them regarding the transition process. Typically notice period for a resignation can range from anywhere between two months to a couple of weeks, depending on the agreed time frame in the employment contract. Although the sooner you do it the better it is, giving your employer enough time to find a replacement if needed. If you’re unsure, it’s best to reach out to your HR department to avoid any legal repercussions. You should also have an open discussion with your supervisor regarding your role and responsibilities during the transition process as you might have to offer assistance by providing training to your co-workers or a new employee taking over your role.

Preparing for the New Role

As you begin to gear up for your new job you must familiarize yourself with the company thoroughly. Research the company’s background, looking into its products or services, USP, mission, annual reports, and financial statements to have a well-rounded understanding of its financial situation, growth prospects, operational efficiency, and long-term goals. Update yourself on the industry the company is operating in to learn about the key competitors, ongoing trends, and the difficulties the sector may be encountering. By doing so you can identify any possible challenges or growth opportunities for the company in the future. Think about how your skills and experience can contribute to overcoming those challenges and leveraging those opportunities. You can also review the company’s social media handles to learn about any latest updates or announcements. These platforms provide a good sense of a company’s working culture giving insight into any employee-centric activities they may be conducting. Additionally, LinkedIn can be a very helpful tool to learn about your colleagues and their relevant expertise and achievements, thereby allowing for better engagement and rapport building. Overall, learning about the company before you start can exemplify enthusiasm and keenness in getting on board, demonstrating to your employer that you want to get off to the best start and be productive right away. Don’t forget that you may have been chosen because of your previous achievements and experiences, but your success in the company is purely dependent on how well you understand and adapt to your new environment – for which thorough research is a prerequisite.

Taking care of personal matters

Before you start your job it’s important to tend to any logistic issues like moving locations or look after other personal matters.  Dealing with these issues beforehand enables you to concentrate on establishing a lucrative career as you begin your new employment with a clear head, making room for a seamless transition. When moving locations, you have to delve into careful planning taking into account several factors like financial implications, commute time and costs, housing deposits, and social elements. It’s also advisable to look into how far away you are from family and friends whilst also evaluating other amenities, like health care facilities, schools or universities for ongoing learning and education for children, and other aspects that enhance your quality of life. Planning permits you with enough time to make a well-thought decision while also allowing you to settle in and get used to your new surroundings. Remember, to take advantage of the break you’re taking before beginning your new job, even if it’s just a couple of days. When coping with the stress of adjusting to a new work environment, you will thank yourself for making the effort to manage your life beforehand, avoiding any additional stress.

Indeed, beginning a new job can be a turning point in one’s career. So why wouldn’t you want to take advantage of this opportunity? We understand that starting a new job is exciting, but it can also be incredibly stressful. Preparing in advance will help you deal with a lot of the nervousness and anxieties you might be feeling, giving you a strong start straight away. With all the steps we have mentioned you can be assured of making the best moves to prepare for the role, putting your best foot forward.

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How to Write a Job Acceptance Email

Jan 1st 1970

Congratulations! The job you’ve been trying to get is almost in your hands. All the hard work that you’ve put into the job application process to make sure everything was right has paid off. You spent several days polishing your cover letter to perfection and may have even used our free job application template to write your application email. Now, you have to accept and make it official!

On this page, we’ll help you learn how to respond to a job offer and what qualifies as a good job acceptance letter, and also provide you with a template to help you get started.

How to Write a Good Job Acceptance Email

After being offered a job, you should prompt reply to inform your new employer about your acceptance of the role and responsibilities that come with the job. Here’s everything you should know about writing a good job acceptance email.

• Ex press gratitude: Begin by thanking the hiring manager or recruitment team for the job offer. Show your appreciation for the opportunity and express your enthusiasm for joining the team.
• Co nfirm your acceptance: Clearly state your formal acceptance of the job offer. Reiterate the job title and express your readiness for this new journey.
• Cla rify terms of employment: Confirm essential details like your work hours, salary, and the official start date. It's also a good time to mention any terms and conditions discussed during the interview process, such as health insurance benefits or specific work arrangements.
• Ad dress additional terms: If there were verbal agreements or discussions about perks and additional benefits, now is the time to get them in writing. Ensure all terms of employment are clearly stated and agreed upon.
• Pr oofread: Before sending, review your email for any errors. A well-written, error-free email reflects your professionalism and attention to detail.

For your convenience, we’ve provided a free template to help craft your perfect job acceptance email. These can be copied and tailored to your specific needs. 

Job Acceptance Template

Here is a template that you can use to accept a new job that you’ve been offered.

Subject: [Your Name] - Acceptance of Job Offer Dear [...] , Thank you for offering me the position of [Name of Position] at [Name of Company] . I am delighted to accept your offer and very excited to begin this journey. [As we have previously discussed / As stated in the offer letter] , I accept my starting salary of [Salary] for this position. I also accept the terms and policies of the company as detailed in the offer letter. Kindly let me know if there is any information or formalities that need to be done before joining. I’m available over the phone or email listed below. Thank you, once again, for this opportunity that you have extended my way. I’m looking forward to joining the team at [Company Name] . Sincerely, [Your Name]

As you prepare for this new role, one of the things that you should consider is switching to an incredible email app that helps you get more work done and lets you bring sanity to your email inbox. Spark is a valuable tool to have with you as you begin this new job.

Get Spark Email for Free and start handling emails like a pro at your new job.

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10+ Job Offer Letter Acceptance Reply Email Samples

When you receive a job offer you should respond to it within 2 or 3 days. You should acknowledge a job offer by writing an acceptance email. It shows your professionalism and confirms your joining date. It is an important step when entering into a new organization.

A good job offer acceptance email consists of gratitude, joining confirmation, and date. Below are a few job offer acceptance email samples that you can use.

1. Simple Job Acceptance Email

Sub: Acceptance of [Job title] position offer.

Dear Sir/Madam,

Thank you for offering me the job position of [job title] at [company name]. I am pleased to accept your job offer.

I will join the job on 21st Jan 2024, as mentioned in the email.

Looking forward to working with you and your team.

Thanking you.

Regards, Your name. Mobile no.

2. Job Acceptance Email

Sub: Confirmation: Accepting the offer for [Job title].

Thank you for offering me the [job title] position at [company name]. I am happy to accept this offer and I look forward to starting work on the [Joining date].

Thank you again for the opportunity. I am eager to make a positive impact on the company with all of my efforts.

Please inform me if any additional information is needed.

Sincerely, Your name, Mobile no.

3. Job Acceptance Email

Sub: Acceptance for the position of [Job title].

Thank you for offering me the position of [job title] with [company name]. I am glad to accept this offer and I am eagerly anticipating commencing work on the [Joining date].

It is clear to me that my monthly net salary will be Rs……………, and I will have other benefits such as health insurance and EPF.

Once again, thank you for providing me with this amazing opportunity. I am really excited to work at [Company name].

If any additional details are necessary, please inform me.

Respectfully, Your name, Mobile no.

4. Job Acceptance Email with Salary Negotiation

Subject: Request to reconsider the salary for the ………. position.

Thank you for offering me the [Job Title] position at [Company Name]. I am excited about the opportunity and eager to be a part of the team.

Before I accept, I would like to discuss the salary. Based on my experience and market standards, I am expecting a salary of around ……………….. Rs.

I am confident that I can make a significant contribution to [Company Name] and am looking forward to finding a salary that is mutually agreeable.

I kindly ask that you reconsider my salary so that I can make my final decision.

Regards, Your name, Mobile no.

5. Job Acceptance Email with salary negotiation

Sub: Salary reconsideration for …………. position.

I am writing to thank you for the job offer for the [Job Title] role at [Company Name]. I am enthusiastic about the opportunity to work with your team and contribute to the company.

Before that, I want to discuss the proposed salary for the offer. Based on my experience, skills, and market standards, I am expecting a salary of around ……………… Rs per annum.

I am sure that [Company Name] will benefit from my contribution and am eager to contribute to the team’s success. I am ready for any further discussion regarding salary, hopefully, it will be beneficial for both the company and me.

I look forward to the possibility of working together and thank you for considering my request.

6. Job Acceptance Email with a Different Start Date

Sub: Acceptance of [Job Title] Position.

Thank you for offering me the [Job Title] position at [Company Name]. I am excited to accept the offer.

However, I would like to discuss the joining date. Due to [personal reasons/current commitments], I am requesting to join on [New joining date] instead of [Original Start Date]. It would be great if you could accept my request.

Please let me know if this change is possible. I am looking forward to joining the team and contributing to [Company Name].

Thank you again for this opportunity.

7. Job Acceptance Email with a Different Start Date

Sub: [Job Title] Position offer acceptance & joining date change request.

I am excited to accept the [Job Title] job at [Company Name]. Thank you for this opportunity.

Due to personal reasons / current job responsibilities, I am requesting a change in the date of joining. I would be grateful if you could change it to ……..…

Please consider the possibility of changing my joining date. I am really looking forward to joining your company.

Respects, Your name, Mobile no.

8. Job Acceptance Email with Clarification Needed

Sub: Acceptance of [Job Title] position – Need Some Clarifications

Thank you for offering me the [Job Title] position at [Company Name]. I am excited to accept this offer.

Before I confirm, I would like to clarify a few details about [mention the specific details you need clarity on, such as job responsibilities, work hours, or other aspects].

Would it be possible to discuss this more? I want to make sure I understand everything before starting.

Looking forward to your response and joining the team.

9. Job Acceptance Email with Clarification Needed on Net Salary

Sub: Clarification on Net Salary for [Job Title] Position

Thank you for the offer for the [Job Title] position at [Company Name]. I am excited about the opportunity and am keen to accept.

Before I proceed, could you provide me with more information about the net salary? I want to know my take-home pay after taxes and deductions.

Your help in understanding this part of the offer is much appreciated. I am eagerly awaiting your reply.

10. Job offer Acceptance Email with More Time to Decide

Sub: Request for Additional Decision Time – [Job Title].

Thank you for offering me the [Job Title] position at [Company Name]. I am truly grateful for the opportunity and excited about the possibility of joining your team.

I require additional time to think about the offer before I can give my final decision. I want to ensure that it’s the right decision for both my career and personal goals. Could you please extend my decision deadline to a [new date]?

I hope you will consider my request. I will make sure to inform you of my decision by the proposed date.

I am looking forward to your response.

11. Job offer Acceptance Email with Clarification on Probation Period

Sub: About [Job Title] job offer- Clarifications Needed.

I am excited to accept the offer for the [Job Title] position at [Company Name]. Thank you for this opportunity.

Before I join, I need to ask a few questions about the probationary period. Could you please provide me with more details about the one-year probation period, including how my performance will be assessed and the limitations on my benefits during this period?

I am looking forward to your response and am eager to become a part of the team.

Tips to Write the Best Job Offer Acceptance Email

• Express gratitude: Begin by thanking the individual who offered you the job. It shows you’re grateful for the opportunity.
• Accept the Offer : Clearly state that you’re accepting the job. Use simple words like “I am pleased to accept the position of [Job Title].”
• Confirm Details : Briefly mention the important job details like your start date and salary, just to make sure you both agree.
• Show Excitement : Let them know you’re excited to start working. A sentence like “I’m looking forward to contributing to the team” works well.
• Stay Formal : Keep the email professional. Use proper language and avoid slang or casual phrases.
• Ask Questions if Needed : If there’s something important you still need to know, feel free to ask.
• Mention Next Steps : If you know there are things like paperwork to do next, mention that you’re ready to do them.
• Keep it Short : Don’t make the email too long. Stick to the main points.
• Check Your Writing : Look over your email for any spelling or grammar mistakes.
• End with Your Contact Info : Finish by writing your phone number or email, and use a simple closing like “Regards” or “Sincerely” followed by your name.

What to Do After Acceptance of Offer Letter

• Send a Confirmation : Make sure to respond to the job offer within the specified time mentioned in the offer email.
• Notify Your Current Employer: If you are already employed, inform your current employer that you are resigning and complete the required notice period.
• Know Your Joining Date : Make sure you know when you’re supposed to start your new job.
• Finish Any Paperwork : If the new job needs you to do things like background checks or fill out forms, get those done.
• Learn About Your New Job : Make an effort to learn more about the job and the company you’ll be working for.
• Plan How You’ll Get There : Consider how you’ll reach your new job, your attire, and other practical matters.
• Update Your LinkedIn : Once you start, change your job status on LinkedIn or other professional sites.
• Look at Your Financial Situation : If your income is changing, think about how it affects your budget.
• Set Some Goals : Think about what you want to achieve in your new job.
• Keep Contacts : Stay in touch with people from your old job.
• Get Ready for Your First Day : Make sure to arrive on time, dress appropriately, and be prepared to learn and meet new people on your first day.

Yes, it is important to send an acceptance email to acknowledge the job offer. This email serves as a record of your confirmation of the job terms.

Your acceptance email should include a thank you for the offer, a clear statement of acceptance, confirmation of the job title and start date, and any other important terms like salary. It’s also a good place to express your enthusiasm for the role.

Preferably, you should respond within 2-3 days. This shows your enthusiasm and professionalism. However, if you need more time to decide, it’s acceptable to ask for it.

Yes, you can reject a job offer even after receiving it. However, it should be done professionally and as soon as you’ve made your decision, to allow the employer to move on to other candidates.

Yes, accepting a job offer via email is common and acceptable. It provides a written record of your acceptance and any terms agreed upon.

Yes, you can ask for more time to decide. Be honest about your reason for needing more time, and suggest a reasonable timeframe for when you will provide your decision.

Yes, you can reject the job offer even after accepting it. But inform the employer immediately so that they can move to the next candidate, and be respectable and polite while rejecting the job offer.

No, they are not the same. An offer letter is an informal job offer that can be accepted or rejected. An appointment letter is a formal letter provided after the acceptance of the job offer, outlining the terms of employment.

Yes, you can negotiate the salary in the offer letter. It’s best to do this after receiving the offer but before formally accepting it. Be sure to do this negotiation professionally and reasonably, based on market standards and your skills.

Recommended:

• Polite job offer rejection emails

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How to Accept a Job Offer: Steps, Examples and Tips

Introduction to Accepting a Job Offer

Before accepting a job offer, accepting the job offer.

• Crafting Your Job Offer
• Accept a Job Offer FAQs

Great news! You’ve just received a job offer. However, now you’re stuck wondering, what’s the most professional way to accept it?

We’ve been here each step of the way helping you grow your career, building the optimal resume , and writing a great cover letter . Now, you want to know how to craft a top-notch acceptance letter after having landed your dream job.

This article will provide a complete guide on accepting a job offer. Whether you just want to communicate acceptance professionally or still need to iron out the last details of the negotiation process, we’ll provide expert tips and examples for all your needs.

All that searching through resume templates and pouring over resume examples has paid off, and now that you’ve received the job offer you worked so hard for, accepting it feels like it should be easy. However, it’s important to take a step back to ensure you approach this process professionally.

A well-formed job acceptance letter is essential to show you were the right choice and ensure you and your new employer are on the same page from the get-go.

The typical process involved in accepting an offer goes as follows:

• Evaluating the offer: Before saying yes, ensure the terms outlined are right for you. If they aren’t, you can still negotiate to find a middle ground that better aligns with your career goals and needs.
• Negotiating terms: When there are still terms to be worked out, you’ll want to precisely outline what you’re seeking and plan to communicate it clearly and professionally.
• Communicating your acceptance: Like drafting other professional correspondence, you’ll want to write a well-formatted job acceptance email or letter using industry best practices.

The rest of this article will walk you through these steps. We’ll detail how to handle negotiations, provide examples of job acceptance emails, and offer tips for the post-acceptance phase.

Before agreeing to the offer, take a second to breathe. You’re allowed to take some time to evaluate the terms and ensure they’re right for you. Then, you can approach your response and negotiations with a clear head.

Prepare to negotiate the offer

It’s normal to find the thought of negotiating an offer pretty stressful. That’s what causes many people to skip this step. However, if you aren’t satisfied with any parts of the offer, such as your salary or benefits, negotiating will make you feel happier once you’re on the job.

Researching data about salary and benefits is a good idea to increase your chances of success and make you feel more confident in the process. The Bureau of Labor Statistics is a reliable source of information about average salaries for different jobs and industries . You could also search your job title on platforms like Indeed to get an idea of what other companies are offering.

To help you fine-tune negotiations, especially if all the details aren’t clear in the terms, you can also come up with questions you want to ask the employer. Some examples could be:

• What will my typical schedule look like?
• What’s your policy for sick leave and PTO?
• What does the benefits package include?
• Do you offer flexible work programs?

Express gratitude and communicate professionally

Even if you aren’t ready to officially accept an offer, you should still send a response within 24 to 48 hours after receiving it. It communicates that you’re still actively interested in working with the company.

A great way to start is by showing gratitude. A simple “thank you for the offer” can go a long way. Aim for a sincere tone that shows you genuinely appreciate the company considering bringing you on board.

While you should always show gratitude, it’s important not to say yes to an offer immediately. When you receive good news, emotions can take over, and you won’t think clearly. It’s a good idea to take a step back and review the terms at a pace that works for you.

That way, you can negotiate any finer details that don’t align with you and accept an offer feeling confident that it’s a good career move.

Timeline for response

When a hiring manager extends a job offer, they will want to move forward at a timely pace. After all, the company may have an immediate role it needs to fill. If they don’t hear back from you within a certain amount of time, they may think you aren’t interested and move on to other applicants.

To avoid giving off the wrong impression and losing out on a good opportunity, it’s a good idea to ask for a deadline when they need a final decision from you.

Again, try to be polite and sincere when asking for a timeline. Here’s a good example of how you could ask:

“Thank you for the offer. I’m really excited about the opportunity to join the sales team at Lancaster Electronics. When would you like a response?”

This shows genuine interest while avoiding immediate commitment to the job.

Once you’ve reviewed the terms and ironed out the details, it’ll be time to accept the offer. Here are the steps you should take.

Communication and confirmation

Most companies will give you between a few days and one week to accept the role. It’ll be important to send a timely email expressing your intent to accept the offer within the timeline they expressed.

You should keep your email to accept a job offer brief to make it clear and avoid taking up too much of the hiring manager’s time. 100-200 words is a good range in most cases.

Start by showing your excitement for the role. A good way to do this would be saying something like, “I’m delighted to officially accept the office manager role at Smart Logistics.”

Also, make sure to confirm any important details about the offer, especially if you recently negotiated new terms. As long as you have terms laid out, it’ll be best to write this as a statement rather than a question.

For example, instead of asking, “when will my start date be?” you could say, “I am confirming my start date will be on Monday the 12th.”

Official acceptance

Once you’ve sent the email with intent to accept, most companies will send you a formal offer. This will be a professional document outlining all the legal terms and employment details you’re agreeing to.

Again, you’ll want to review this thoroughly before signing on the dotted line. Make sure anything you negotiated is clearly stated in the agreement and that all the other details make sense.

The company may give you guidelines on how to formally accept the offer. For example, they might need a professional written agreement, verbal confirmation, or a signature confirming you agree to the offer’s terms and conditions.

Once you’ve accepted the job offer, you’ll still need to do a couple of other things.

For one, you’ll probably need to give notice at your current job if you haven’t already. Make sure to do this professionally and leave on a high note, having put in your best work until the last day.

If you’ve received offers from other companies, it’s also best practice to let them know you’ve accepted another offer and are withdrawing yourself from consideration. That way, they can move forward with their hiring process.

Negotiation and finalization

After receiving and accepting a job offer, there still may be some details you need to take care of and consider.

One of those things could be your current employer sending you a counteroffer. When this happens, it’s usually a salary increase and could include additional benefits.

While you may feel torn, accepting counteroffers from a current employer is usually not recommended. After all, you probably decided to leave because of more than just your salary.

That said, you could use a counteroffer as leverage with your new employer if you’re still finalizing any negotiations with your salary or benefits. Be polite and professional when presenting this since you don’t want to ruffle any feathers before you start working for a new company.

Once any counteroffers are settled, all that’s left will be finalizing formal acceptance letters and documentation that the company needs before you start.

Crafting Your Job Offer Acceptance Letter or Email

When you accept a job offer, there are two main formats for the acceptance letter: a formal letter for physical mailing or an offer acceptance email. Here are the ins and outs of both, along with some examples.

Job offer acceptance letter samples

Formal job acceptance letters are usually intended for physical mailing or added as a formal attachment to an email.

You’ll want to aim for a more professional tone here. Think of it similar to the tone you’d use while writing a cover letter or resignation letter.

An official job acceptance letter may include more comprehensive details about the position than what you’d write in an email. Some companies may want you to confirm things like salary, official start date, or tasks you’ve agreed to manage on the job in a signed acceptance letter.

It’s especially important to include any of those elements if you’ve negotiated things like salary, benefits, or work schedule. That way, you’ll have it in writing for official documentation.

You should also note that formal acceptance letters aren’t the best fit for asking questions about the role or proposing negotiations. You’d typically want to handle those aspects before putting your official acceptance in writing.

Here are a couple of examples of job acceptance letters to provide you with a successful format.

Offer Acceptance Letter for Candidates Who Negotiated

Beth Smith 1234 Montgomery Rd. Phoenix, AZ 85001 999-345-6789 [email protected]

Jeff Dunn United Systems 365 Harvey St. Phoenix, AZ 85001

Dear Mr. Dunn,

Thank you so much for offering me the opportunity to work at United Systems as a financial analyst. I accept your offer and confirm that I’ll be starting in two weeks on April 4th.

I appreciate all the work you and your team have done to put together an offer that’s a good fit for both parties. As discussed in our meeting on March 18th, my starting salary will be $75,000. I’ll have a hybrid work schedule where I can work remotely two days out of every week, and I’ll start with 15 days of annual PTO.

I’m delighted with everything I’ve learned about United Systems throughout the interview process and eager to join your financial team. If there is anything else I need to know before my start date or if you need more information from me, don’t hesitate to reach out.

Offer Acceptance Letter for Candidates Who Didn’t Negotiate

Dan Palmer 8351 Oceanside Ln. Los Angeles, CA 90001 654-321-0987 [email protected]

Paige Hendrickson Visionary Recovery 6890 Palm Ave. Los Angeles, CA 90001

Dear Ms. Hendrickson,

I’m writing to formally accept your offer to work as a behavioral therapist with Visionary Recovery.

Thank you for your confidence in my abilities. I’m grateful to have the opportunity to positively impact the mental health of those in our community.

I look forward to beginning training on April 8th and meeting my colleagues. Please let me know if you need any paperwork or information from me before then.

Thank you again. I’m eager to get started and make an impact with Visionary Recovery.

Job offer acceptance email samples

Job acceptance emails are a bit different than formal acceptance letters. While you still want to be professional, they can take on a slightly less formal tone, depending on the company you’re responding to and the nature of the email. As we discuss in our cover letter templates, it’s always best to match the company’s tone in professional communications throughout the hiring process.

Emails will also be a better fit if you want to respond to a job offer but aren’t ready to accept it yet. For example, you may still be considering offers from other companies or want to negotiate a few details about the offer you received.

Those wondering how to respond to a job offer email should keep in mind their tone and level of professionalism during those types of responses. For example, while asking to discuss the salary, you’d want to be clear about what you want while still showing gratitude for the offer the company extended.

Due to the nature of email, always keep what you include as concise as possible while still containing all the relevant information.

Here are a few examples you can use for different scenarios.

Accepting a Job Offer Email

Subject line : Digital Marketing Manager Offer

Dear Marissa,

Thank you for offering me the digital marketing manager position at Interactive Media. I’m writing to officially accept your offer.

As we discussed during our call on March 15th, my starting salary will be $70,000. I will train and oversee the team remotely but will report to the Minneapolis, Minnesota, office once a month for strategy meetings.

I’m eager to get started and meet the team on March 31st. Please let me know if you need anything from me before then.

Email Asking for More Time

Subject Line : Global Sales Administrator Offer

Dear Mr. Carlson,

Thank you so much for considering me for your global sales administrator role at Worldwide Retail. This is exactly the type of opportunity I was looking for, providing a great challenge working with a dynamic international sales team.

I hate to delay my official acceptance of the offer from Worldwide Retail, but I need a couple of days to discuss it with my wife. I’m honored to have been offered this opportunity, so don’t think of this as me not considering it. I just need to make sure all my family’s needs are satisfied so I can put my full effort into this amazing new position.

I know your company has deadlines and needs to fill the position soon. May I get back to you with my final decision on Monday, the 25th?

Thank you for your time and consideration.

John Matthews

Email Negotiating the Offered Salary

Subject Line : Can we discuss the offered salary?

Dear Ms. Paulson,

Thank you for offering me the opportunity to join the Mechanical Solutions team as an electrical engineer.

I’m excited about the opportunity, but the offered salary of $80,000 didn’t quite meet my expectations.

According to the Bureau of Labor Statistics, the average salary for electrical engineers with five years of experience in Oklahoma is $90,000.

I believe my experience and skills in circuit design, DSP, and MATLAB, combined with my contributions to projects that generated over $2 million in revenue over my career, make me well-qualified for the role and show that I will exceed expectations.

I’m happy to discuss this further over a call or via email to work out an agreement that’s beneficial for both sides. Thank you for your time, consideration, and offer to join your team at Mechanical Solutions.

Tips after Accepting a Job Offer

Once you’ve accepted an offer, you’ll still want to take care of a few remaining things.

First, make sure you put in your two-week notice with your current job and notify any other employers you were in the hiring process with. Make sure to maintain professionalism throughout, just like you did during the hiring process as you landed your new job. You don’t want to burn any bridges that could present good opportunities later in your career.

Along with that, update your job search status on platforms like LinkedIn. That way, you don’t waste any company’s time or get annoyed by notifications with hiring teams contacting you.

Every new employer will have a lot of paperwork and legal obligations they need to handle before you get started. Make sure you watch for any calls or emails so you can respond quickly and take care of any necessary details before your start date. Being prompt and consistent immediately will get you off to a great start at your new job.

Remember to show gratitude throughout. Some initial tasks while onboarding can feel boring or like a hassle, but it’s the start of building new professional relationships. A positive attitude will take you a long way at your new workplace.

A new job offer is a significant milestone in your career journey. It’s always important to show gratitude and handle each step of the acceptance and negotiation process professionally. It’ll ensure you get off to the best start with your new employer.

Remember that you don’t have to accept an offer immediately. Just like companies can take some time to review candidates during the hiring process, you’re also allowed to take a few days to review the terms they’ve presented you with and plan for the next steps you want to take.

While things like negotiation can sound nerve-wracking, it can have many benefits that’ll make you happier on the job. So, if you aren’t satisfied with any of the terms, it can be a good idea to research and develop a sound proposal showing the value you bring to the table. The examples in this article will give you a good base for communicating your needs professionally.

Once you have the details managed, you’ll be set to start your new position!

How to Accept a Job Offer FAQs

In most cases, you shouldn’t accept an offer immediately. Take some time to review the terms to ensure the job aligns with your professional needs. That said, you should still respond promptly with a thank you and ask for a timeline when they need an official decision.

Sending a brief thank you email after accepting a job offer is appropriate. Most hiring managers will appreciate seeing your enthusiasm for joining the team as they prepare to send you any final paperwork.

Most companies will want an official decision from you within three days to one week of sending you an offer. The best practice is to send a thank you note after receiving the offer and ask for a clear timeline when they need a decision from you.

Negotiating salary and benefits requires doing some research. You can browse job platforms and resources like the Bureau of Labor Statistics to get an idea of average salaries and benefits provided in your industry. Then, present that information with skills and experiences that show why you’re a valuable asset.

You don’t have to accept a job offer over a call immediately. You can thank them for the offer, ask any questions you have, and request a deadline when they need an official response. Then, you can write an acceptance letter or negotiate any details when you’re prepared.

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3+ Job & Offer Letter Acceptance Email Reply Templates

You just sat down to enjoy your first cup of coffee while going through your emails.....and your heart leaps as you come across a subject line reads "Job Offer." The news you've been waiting for is here, but then a question hits you: how do I reply to this job offer in a professional yet enthusiastic manner?

Writing the perfect offer acceptance letter is like preparing for your first day at school...but waaaaaay more exciting. In this article we'll show you how to craft the perfect offer acceptance email reply that balances professionalism and enthusiasm.

The Importance of an Offer Letter Acceptance Email Reply

The job search can be a stressful journey, full of hope, anticipation, and patience. The good news is when you receive that much-anticipated job offer letter, signaling your successful navigation through this process. But it doesn't end there because how you respond to this offer is just as crucial.

Over 60% of job seekers accept a job offer via e-mail, and nearly 70% of employers expect a job offer acceptance within 48 hours.  

Now that more companies make job offers over e-mail, you need to be prepared to review their offer and respond promptly. This not only shows you're interested in the job, but also sets you up to negotiate that or any other offers received in the same timeframe. Nearly 85% of professionals believe a well-crafted acceptance email is important for maintaining a positive impression . It's a great way to start off on the right foot. 

When we talk about business communication, professionalism should always come first. This rule holds true even for something seemingly simple like sending a job acceptance email. In fact, such emails play a pivotal role in setting the tone for future employer relationships.

A well-crafted offer acceptance email serves two primary purposes: one, it conveys your excitement about joining the team and two, it confirms key details from your discussion (like salary discussed or benefits offered). Basically, this is an email that creates a positive vibe to start your new career journey.

Why You Want To Respond To Your Job Offer Quickly 

Responding promptly to an employment proposition shows respect towards the hiring organization's time. It indicates that you value their proposal and are serious about taking up the position offered. Additionally, prompt replies often make a good impression on employers – they appreciate candidates who display enthusiasm right off the bat by quickly accepting job offers.

An official acceptance isn't just courteous. It also acts as confirmation that all terms discussed during negotiations have been understood correctly. If there's a discrepancy between the initial offer and what you recall, it's best to clear up any confusion before officially accepting.

Interestingly, some companies request acceptance prior to sending out an official contract or detailed offer letter. The procedure can vary from company to company. Therefore, understanding how your prospective employer operates is super important.

What's Included In An Offer Letter Acceptance Email Reply?

Accepting a job offer is more than just saying yes. It's the first touchpoint for your relationship with your new employer. Here's what an acceptance email should include:

1. Start with Professionalism

When you're ready to accept the job offer, start by addressing your future employer with respect. Make sure to include key details like your full name, the position you are accepting, and any agreed salary or benefits discussed during negotiations.

2. Be Clear and Concise

Your acceptance should be concise yet detailed. Be specific about what you're agreeing to--this includes referencing the exact role title and starting salary if it was mentioned previously.

Especially if you want to negotiate your salary, you want to maintain enthusiasm about the offer but stay upfront that you're like to better understand what's presented to you. 

 If it's lower than you expected, you wanna say what's true for you." Individuals could be honest and tell the employer that the salary being offered was lower than they expected. Even then, they should follow up by saying how they would love to see the fully written offer letter. Once they got the offer letter, they could ask the employer, 'Can you help me understand how you got to this number?'

-HR Expert Amy Lentz

3. Show Gratitude

After stating your intent to formally accept their offer of employment, express genuine gratitude towards the hiring manager who extended this opportunity. This not only leaves a good impression but also reinforces positive relationships from day one.

Acknowledge how thrilled you are at getting hired for such an exciting role and look forward to contributing positively towards achieving company goals."

4. Proofread and Proofread Again

Clarity and conciseness go hand-in-hand when creating professional emails. While expressing enthusiasm is crucial, so too is keeping sentences short (less than 19 words) and easily understood.

Proofreading is another key aspect of this process. It helps you avoid grammatical errors that could potentially dampen the professional tone of your email.

5. Provide Your Contact Details

Lastly, remember to provide your contact information--phone number or an alternate email address for any further correspondence. 

Templates and Examples for Offer Letter Acceptance Email Replies

Template 1: Accepting a Job Offer After an Interview

After you've had a great time during the interview process, getting that job offer is good news indeed. So how do you convey this while maintaining professional decorum? Let's look at our first template:

Subject: [Your Name] - Job Offer Accept

Dear [Hiring Manager’s Name],I am thrilled to formally accept the position of [Job Title]. I appreciate your detailed offer letter and am excited about contributing my skills towards achieving [Company’s Name] goals.Thank you once again for considering me suitable for this role.

Best,[Your name]Phone number: xxx-xxx-xxxxEmail address: [email protected]

This response showcases gratitude while keeping it concise. The subject line clearly indicates what the email pertains to, making it easier on both ends.

Template 2: Responding to a Written Job Offer

A written job offer requires careful consideration before sending out an official reply. It allows us to delve deeper into understanding our future employer's expectations from us:

Subject: Re:[Job Title] Position

Dear Hiring Team,Upon receiving your official offer, I couldn’t be more pleased with the opportunity given by XYZ Company as their new Software Engineer.The benefits offered such as health insurance & paid leave along with the agreed salary aligns well with my career path.Looking forward enthusiastically.

Sincerely,[Your name]Phone number: xxx-xxx-xxxxEmail address: [email protected]

The tone is positive and the subject line maintains a direct link to the initial offer. Remember, proofreading for grammatical errors or missing information is crucial.

How Magical Can Help You Write a Winning Offer Letter Acceptance Email Reply

When you're responding to a job offer, the email can often feel like it carries the weight of your professional future. You need to get it just right. That's where Magical comes into play.

Magical's AI writing tool assists in helping you organize your thoughts so you focus on what really matters--expressing gratitude and enthusiasm for the opportunity at hand. You can use it to write any type of email in a matter of seconds using AI. 

What If You Need To Decline A Job Offer?

There comes a time in every job search when you may need to decline an offe r. This can be for various reasons, such as having received another more appealing job offer, or simply realizing that the role doesn't align with your career goals. The key is doing it politely and professionally.

Keep It Professional While Declining an Offer

Firstly, make sure you're absolutely certain about your decision before declining any job offers. Once made, this final decision cannot be reversed without potentially burning bridges.

Upon making up your mind, draft a well-written form of communication stating clearly but respectfully why you've decided not to accept the job offer. Always thank them for considering you; expressing gratitude goes a long way in leaving behind good impressions.

Timing Is Important

Remember that timing is crucial when turning down an offer officially because companies often have other candidates lined up who might still be interested in the position. By informing them promptly after careful consideration ensures they can move forward with their hiring process without unnecessary delays.

Template For How to Decline An Offer Respectfully

You want to be just as clear and to the point in your email. Here's an example:

"Thank you for the offer of a position at [Company Name]; however, after careful consideration, I have concluded that it is not in line with my plans to grow professionally and personally." I am grateful for this opportunity and enjoyed meeting everyone during my interview process."

"However (but), after thoughtful deliberation on where I see myself growing both personally and professionally over the next few years - which includes considerations like health insurance coverage & paid leave policies - I have concluded that accepting this particular role isn’t quite aligned with those future plans."

"Please understand that this was not an easy decision for me, but I believe it's the best choice at present. Thank you again for considering me and investing time in my application process."

Remember to leave on a positive note even while declining job offers. Let them know that you hope your paths might cross again in the future and wish them well.

A Final Word

Writing an offer letter acceptance email reply doesn't have to be as hard as you think. If you're thoughtful, professional, and considerate with your message, it will be the start of a great relationship with your new company.

Remember too if you happen to decide that you don't want the job, responding with tact and clarity is just as important. You very well may cross paths with that company again so keep that relationship good with an empathetic, professional response.

You can use Magical for writing your email replies, especially if you're having trouble coming up with just the right words. Just download the Chrome extension (it's free) and in a few clicks you're on your way. It's insanely easy to use and the average Magical user saves 7 hours a week.

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Written Samples

20 offer letter acceptance email reply samples.

Receiving an offer letter is a pivotal moment in your professional journey. It’s the culmination of your hard work, skills, and aspirations aligning perfectly with an employer’s needs.

But how do you respond? The acceptance email is more than a mere formality; it’s your first step as an integral part of a new team. Crafting the right response can set a positive tone for your forthcoming journey with the organization.

An offer letter acceptance email should strike a balance between professionalism and genuine excitement. It’s a reflection of your communication skills and your understanding of corporate etiquette.

Offer Letter Acceptance Email Reply Samples

Below, you’ll find 20 sample replies that cater to a range of scenarios. Whether you’re accepting a role at a large corporation, a small startup, or negotiating terms, these samples will guide you in crafting a thoughtful and appropriate response.

Sample 1: The Standard Professional Acceptance

Subject: Acceptance of [Job Title] Offer

Dear [Hiring Manager’s Name],

I am writing to formally accept the offer for the [Job Title] position at [Company Name]. I am thrilled at the opportunity to be part of such a respected team and contribute to the innovative work you are doing.

As per the offer letter, I understand that my start date will be [Start Date]. I am also aware of the outlined salary and benefits and am pleased to accept these terms.

Thank you once again for this opportunity. I am eager to bring my skills and experience to your team and contribute to the company’s continued success.

Sincerely, [Your Name]

Sample 2: The Enthusiastic Acceptance

Subject: Excited to Accept the [Job Title] Position!

I am absolutely delighted to accept the offer for the [Job Title] role at [Company Name]. Thank you for this incredible opportunity! The vision and spirit of your company resonate deeply with me, and I cannot wait to start contributing to the team.

I confirm my acceptance of the salary, benefits, and other terms outlined in the offer letter. I am ready to begin on [Start Date] and look forward to becoming a part of your dynamic team.

Thank you once again for this chance to work with [Company Name]. I am truly excited to embark on this journey with the team!

Warm regards, [Your Name]

Sample 3: The Grateful and Professional Reply

Subject: Acceptance of the [Job Title] Position at [Company Name]

I am sincerely grateful for the offer to join [Company Name] as a [Job Title]. It is with great pleasure that I accept this position and I am eager to contribute to the company’s goals and successes.

I have reviewed and am in agreement with the terms laid out in the offer letter, including the start date of [Start Date]. I appreciate the competitive salary and comprehensive benefits package.

Thank you for recognizing my potential and offering me this fantastic opportunity. I look forward to working with the team and contributing to the company’s impressive trajectory.

Best regards, [Your Name]

Sample 4: The Concise and Clear Acceptance

Subject: Acceptance of Offer – [Job Title]

I am writing to formally accept the [Job Title] position at [Company Name]. I am excited to join the team and start contributing.

I agree to the terms outlined in the offer, including the start date and compensation package. I appreciate the opportunity and look forward to starting on [Start Date].

Thank you for this opportunity.

Kind regards, [Your Name]

Sample 5: The Enthusiastic and Personal Touch

Subject: Overjoyed to Join [Company Name] as [Job Title]!

I cannot express enough how thrilled I am to accept the [Job Title] position at [Company Name]. The role aligns perfectly with my career goals, and I am eager to be part of a company I have long admired.

I am happy with the terms of the offer and confirm my start date as [Start Date]. I am looking forward to bringing my passion and skills to your esteemed team and making meaningful contributions.

Thank you for this wonderful opportunity. I am excited to start this new chapter at [Company Name].

Warmest regards, [Your Name]

Sample 6: The Professional and Eager Reply

Subject: Accepting the Offer for [Job Title]

Thank you for offering me the [Job Title] position at [Company Name]. I am pleased to accept this offer and excited about the prospect of working with your team.

I agree to the starting date of [Start Date] and

the salary and benefits as outlined in the offer letter. I am enthusiastic about bringing my experience and skills to contribute to the ongoing success of [Company Name].

Looking forward to starting this new journey with the team. Thank you for this fantastic opportunity.

Sample 7: The Warm and Appreciative Acceptance

Subject: Grateful to Accept the [Job Title] Position

I am deeply honored to accept the offer for the [Job Title] position at [Company Name]. Your confidence in my abilities means a lot to me, and I am excited to bring my skills to your esteemed team.

I have reviewed and agree with all the terms stated in the offer letter and am ready to start on [Start Date]. The role is a perfect match for my career aspirations, and I am eager to contribute to the company’s growth.

Thank you once again for this incredible opportunity. I am looking forward to a rewarding journey with [Company Name].

Sample 8: The Confident and Ready-to-Start Reply

Subject: Ready to Embark on My Journey as [Job Title] at [Company Name]

I am excited to formally accept the offer for the [Job Title] role at [Company Name]. I am confident in my ability to make a significant contribution to the team and am eager to start.

I agree with the terms of the offer, including the start date of [Start Date]. I am ready to bring my experience and enthusiasm to this new position and start making a difference.

Thank you for this opportunity. I am looking forward to meeting the team and getting started.

Sample 9: The Personalized and Thoughtful Acceptance

Subject: Accepting the Offer for [Job Title] with Enthusiasm

Thank you for extending the offer for the [Job Title] position. After our discussions and learning about [Company Name]’s values and goals, I am convinced that this is the perfect opportunity for me.

I accept the terms of the offer and am excited to start on [Start Date]. I believe my skills and experiences are well-aligned with the company’s mission and I am enthusiastic about contributing to your team’s success.

Thank you once again for this opportunity. I am eager to contribute to [Company Name] and grow within the company.

Best wishes, [Your Name]

Sample 10: The Direct and Clear Confirmation

Subject: Confirmation of Acceptance – [Job Title] at [Company Name]

I am writing to confirm my acceptance of the [Job Title] position at [Company Name]. I am ready to start on [Start Date] and look forward to contributing to the team.

The terms outlined in the offer letter, including the salary and benefits, are agreeable to me. I am excited about this opportunity and am ready to make a positive impact.

Thank you for the offer and for welcoming me to the team.

Sample 11: The Eager and Detailed Acceptance

Subject: Accepting the [Job Title] Position at [Company Name]

I am delighted to formally accept the offer for the [Job Title] role. I am particularly excited about the prospect of contributing to [Specific Project or Aspect of Company Mentioned During Interview].

I agree to the start date of [Start Date] and find the salary and benefits package to be very generous. I am looking forward to not only fulfilling my role but also exceeding expectations.

Thank you for the opportunity to be part of [Company Name]. I am eager to start and contribute to our shared success.

Sample 12: The Gracious and Ready-to-Start Reply

Subject: Ready and Excited to Join [Company Name] as [Job Title]

I am grateful for the opportunity to join [Company Name] as the new [Job Title]. The role perfectly aligns with my career goals and I am eager to start contributing to the team.

I am pleased with the terms in the offer letter and confirm my start date as [Start Date]. I am ready to embark on this exciting journey and contribute to the innovative work at [Company Name].

Thank you for this opportunity. Looking forward to starting my new role and meeting the team.

Sample 13: The Optimistic and Forward-Looking Acceptance

Subject: Excited to Begin My Journey as [Job Title]

I am thrilled to accept the position of [Job Title] at [Company Name]. The future of [Company Name] looks bright, and I am excited to be a part of it.

I have reviewed and am in agreement with the offer details, including my start date of [Start Date]. I am enthusiastic about bringing my skills to your esteemed team and contributing to the company’s ongoing success.

Thank you for this amazing opportunity. I look forward to a fruitful and rewarding career with [Company Name].

Sample 14: The Professional and Detail-Oriented Reply

Subject: Acceptance of [Job Title] Position at [Company Name]

I am pleased to accept the offer for the [Job Title] position at [Company Name]. I have thoroughly reviewed the terms of the offer and am happy to confirm my acceptance.

I will be ready to start on [Start Date] and am looking forward to contributing to the team. I am committed to bringing my best to [Company Name] and achieving great results together.

Thank you for this opportunity. I am excited to begin this new chapter in my professional career.

Sample 15: The Enthusiastic and Specific Acceptance

Subject: Eager to Start as [Job Title] at [Company Name]

Thank you for offering me the [Job Title] position. I am thrilled to accept and eager to apply my skills in [Specific Skill or Area] to benefit [Company Name].

I am in agreement with all the terms outlined in the offer, including the start date of [Start Date]. I look forward to contributing to [Specific Project or Initiative Mentioned in Interview] and being part of the team.

Thank you for this opportunity. I am excited to start and make a meaningful contribution to the company.

Sample 16: The Grateful and Committed Reply

Subject: Grateful Acceptance of [Job Title] Position

I am deeply grateful for the opportunity to join [Company Name] as a [Job Title]. I am committed to contributing my best to the team and helping drive success.

I accept the terms outlined in the offer letter and am ready to start on [Start Date]. I am looking forward to being a part of the dynamic team at [Company Name] and contributing to its impressive growth.

Thank you once again for this opportunity. I am excited to start and contribute to our shared goals.

Sample 17: The Confident and Ready-to-Contribute Acceptance

Subject: Ready to Contribute as [Job Title] at [Company Name]

I am excited to accept the offer for the [Job Title] position at [Company Name]. I am confident in my ability to contribute effectively to the team and help achieve the company’s objectives.

I agree with the start date of [Start Date] and am pleased with the compensation package outlined in the offer. I am ready to bring my skills and experiences to make a significant impact at [Company Name].

Thank you for this opportunity. Looking forward to starting my new role and contributing to the team’s success.

Sample 18: The Personalized and Reflective Acceptance

Subject: Accepting the [Job Title] Role at [Company Name]

I am honored to accept the [Job Title] position at [Company Name]. Our discussions during the interview process have left me inspired and eager to start contributing to the team.

I agree with the terms of the offer, including the start date of [Start Date]. I am particularly excited about the opportunity to work on [Specific Aspect of the Role or Project].

Thank you for this incredible opportunity. I am looking forward to bringing my expertise to [Company Name] and being a part of its continued success.

Sample 19: The Eager and Forward-Thinking Reply

Subject: Acceptance of [Job Title] Offer – Looking Forward to Starting

Thank you for the opportunity to join [Company Name] as [Job Title]. I am eager to start and contribute to the innovative work being done at the company.

I have reviewed the offer and am in agreement with all the terms, including the start date of [Start Date]. I am excited about the potential to grow and make a meaningful impact at [Company Name].

Thank you for this opportunity. I am looking forward to starting and being a part of the company’s exciting future.

Sample 20: The Thoughtful and Strategic Acceptance

Subject: Accepting the [Job Title] Position – Eager to Contribute Strategically

I am pleased to formally accept the offer for the [Job Title] role at [Company Name]. The strategic direction and vision of the company align perfectly with my professional aspirations, and I am excited to contribute to this journey.

I have carefully reviewed the terms of the offer and confirm my agreement, including the start date of [Start Date]. I am looking forward to applying my strategic thinking and skills to benefit the team and help achieve [Company Name]’s long-term goals.

Thank you for this fantastic opportunity. I am eager to begin working with the team and contributing to the company’s success.

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How to Accept a Job Offer Like a Pro (+10 Samples & Examples)

• Noel Rojo , 
• Updated October 24, 2023 8 min read

The interview process is over and now you have to figure out how to respond to a job offer. This can be difficult, especially when deciding on how to accept one job offer and decline another.

The truth is that even without multiple job offers, this stage of the job hunting process can be headache inducing for a lot of us. 

On one hand, you want to give yourself a pat in the back for a job well done. While on the other hand, you still want to take your time to reassess your options. 

Regardless of what position you find yourself in, we’ve prepared a quick guide with some tips and tricks, along with a few job acceptance email examples that will help you accept a job offer like a pro.

Table of Contents

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Job offer process

How to respond to a job offer, how to accept a job offer like a pro, job offer acceptance letter (+5 samples), how to accept a job offer via email, how to decline a job offer.

After the job interview, you should receive an official offer from your potential employer. 

This offer can come in various forms, such a phone call, email or even a letter. If it comes in as a call, thank the recruiter and ask if they can send you a written document as well, so that you can review it properly. 

Remember, it’s only official if it’s written down. 

The official document should contain what’s expected of you in your new role, what your salary will be, as well as your starting date and benefits. 

Also, during this stage you can still negotiate your salary and benefits with your employer. However, try not to play hard-ball unless you’re willing to walk away from the offer. 

Basically, don’t negotiate simply for the sake of negotiating, especially if they made an offer you know is good.

Broaden your options.

Analyze your resume, improve your resume score and land more job offers.

Now, responding to a job offer is not synonymous with accepting a job offer.

You might have a few other job interviews pending and perhaps one of them with a company that’s more to your liking. 

Having said that, here's how to respond to a job opportunity email:

Greetings [Employer] ,

Thank you for the offer! I will take a look at the terms. Is there a date by when you need my response?

Sincerely, [Your name]

On the other hand, if you really need more time to consider the job offer due to other job offers, you might have to handle this part with some tact.

Something along these lines might work better for you: 

Great! I am really excited for your offer and the opportunity it comes with it.

By when do you need to have my answer to this offer? If there is not a particular deadline, I would like to set one for both our benefits. Would [date] work for you? So that I have ample time to consider this (and other*) offer(s).

Let me know if this deadline is problematic.

Thank you, [Your name]

Make sure to only set a date if you’re able to commit to it. 

Try not to stress too much about it, as nothing has been finalized yet.

Usually at this stage HR is still likely to take a few days to prepare the formal offer and will probably give you a few days to consider, as you still need to review the salary, benefits, etc. 

By this stage you should have already sent an early response to the job offer. Now it's time to finalize it with a formal acceptance. 

Here's 5 steps that can help you decide what to say when accepting a job offer:

1. Communicate expectations

As soon as you receive a job offer, it's advised to communicate your expectations. Let them know you've received the offer and by when they'll receive your response.

2. Re-examine the job offer

It's important that you review the job offer thoroughly, especially if you have to compare it to a competing job offer. It's a huge decision and going over it with someone you know and trust can be of great help.

3. Plan your response

Depending on how you received your job offer, your response will differ. If for example you got an official job offer on a physical letter then it's advised to submit your acceptance letter physically. Whether it's sent to you via email or on a physical letter, always send an email as-well, so that the employer gets your response sooner.

4. Draft your response

Once you've gone over the job offer a few times, it's time to start drafting your response. A good rule of thumb for those wondering how to begin a job offer response is to pay attention to the employer's communication and follow their cadence. More information on this topic on the chapter below, What is a job acceptance letter .

5. Proofread your response

Like everything else throughout your job hunting process, it's important to double check your response for mistakes. Treat it the same way you did when writing your resume and cover letter. If you can, have a friend or two proofread your response. Also, if you're going to accept the job offer via phone or video call, try to practice your response a few times, treat it similar to having a virtual job interview . 

What is an acceptance letter

An acceptance letter is a great way to display your professionalism from the start.

Usually a good acceptance letter expresses your enthusiasm for your new role and restates information such as your start date, salary and benefits, which can help in eliminating confusion. 

Normally, job offer acceptance letters and job offer acceptance emails are kept brief.

However, regardless of length there’s an acceptance letter format you can use that will help you accept a job offer like a pro.

Here’s what to include: 

• Clear subject line
• Correct recipient 
• Expression of gratitude 
• Terms and conditions (salary, job title and benefits)
• Formal job acceptance 
• Clarification of your start date
• Your signature 

With this in mind, here are 5 job offer acceptance letter examples that will teach you how to write an acceptance letter like a professional: 

Formal acceptance letter sample 

Like a job offer, an acceptance is not official until it's written down and there is no better way to that than with a formal acceptance letter.

Here's a a formal acceptance letter sample that can help you jumpstart your career on the right track. 

[Your name] [Your address] [Today’s date]

[Hirer’s full name] [Hirer’s job title] [Company name] [Hirer’s address]

[Subject line: A quick summary of the letter] (optional)

Dear Mr Muller,

First of all, thank you for the opportunity. I am delighted to join [company name] and am writing this letter to formally accept your job offer for the position of [job title] and to confirm the beginning of my employment on [start date] .

Once again, thank you for this exciting job offer and for the trust you place in me. I will give it my all to contribute towards the growth of [company name] . Looking forward to our collaboration.

Thanking You

Yours truly, [Name and signature]

Acceptance letter with conditions sample

Sometimes, although you want to accept a job offer right away, you might still have a  few things pending that need to be sorted out. Such as, a wedding that was planed months in advance, a medical treatment you need to get done, or perhaps you need to set some conditions regarding your vacation time. 

In such a case, it's important to set these things straight from the begging and an acceptance letter with conditions is the way to go, such as the following example. 

Dear Mrs Rodriguez,

Thank you for offering me the position of [job title] for [company name] .

I am excited to have the opportunity to join your team, as I have been wanting to work for [company name] for some time.

Regarding my starting date, during our interview you stated that you would need me to start on the 14th of September if I got hired. However, the letter you sent me states that my starting date is on the 7th. Unfortunately, I have a few plans pending for this coming week and would appreciate it if I could start on the 14th.

Apart from this, I will be happy to accept all the other conditions on your letter.

Looking forward to your response and thank you for your understanding.

Thank you acceptance letter sample

Showing gratitude can take you a long way, as a thank you acceptance letter can help you set a foundation for a good relationship with your new employer.  A short and concise letter such as the thank you acceptance letter sample below can do you wonders. 

Dear Mrs Prado,

Thank you for hiring me for the [job title] position. I am flattered that you are placing your trust in me, and I am eager to become part of the team at [company name] .

Looking forward to meeting my future colleagues on October X and to begin my training.

In the letter you stated that I am to meet with John Doe from HR at 8:00 a.m. on October X as well. I have submitted the documents needed to him and will be meeting him first thing in the morning.

Please let me know if anything changes.

Once again, I am really grateful for your time and thank you for giving me this amazing opportunity.

Promotion acceptance letter sample

Sending a promotion acceptance letter sample to an employer can help reinforce to him or her that they have made the right choice in promoting you to your new role. Here's a short promotional acceptance letter example you can use to start your new position on the right foot. 

Dear Mr Smith,

Thank you so much for promoting me to the position of [job title] on [date of promotion] .

I am sending this letter to formally accept the position and to let you know that I am ready to assume my new role on [mentioned date] .

I believe that I have what it takes to meet your expectations and will be giving it my all to take the organization in a better direction.

Once again, thank you for your trust in me.

Sincerely, [Name and signature]

Internship acceptance letter sample

As an intern, you want to start building bridges from the get-go and an internship acceptance letter is a good way to start. You can use the following internship acceptance letter example to start laying down the foundation that will eventually land you your dream career. 

Dear Mrs White,

Thank you for the offer to become a [job title] intern this fall at [company name] . I was really excited when I received the offer and I am already counting the days when I can meet the [company name] team and learn from them.

Just to verify, the internship starts [start date] . If there is anything else I need to know or if anything chances, please let me know.

What is an acceptance email

Nowadays, most job offers will be sent to you as a job acceptance email. With job offers via a physical letter or a phone call becoming less frequent. 

Because of that, it’s important that you know how to write an acceptance email.

Remember, even if you get the rare physical job offer via a physical letter or via phone, you should always accompany it with a job acceptance email as-well — for sake of brevity. 

With that said, with the exception of having a few extra options, such as forwarding to multiple recipients at the same time, writing an acceptance email should follow the same rules as an acceptance letter. 

Here's an example of how a job acceptance email should look like: 

Job offer acceptance email sample

[Subject line: Regarding the job offer]

Dear [Name of employer] ,

I am very pleased to accept my new role as [job title] with [company name] . Thank you for the opportunity. I am sure I can make a positive contribution to the [company name] team.

Just to make sure, my starting salary will be [agreed salary] , my benefits will commence after [days agreed] of employment and I will have [days of vacation agreed] per year.

I am looking forward to being in the office on [date of employment] . Please let me know if there is any additional information I should know prior to then.

Once again, thank you.

How to accept a job offer over the phone

Some companies like to personally hand out job offers via phone, especially those that are sales related. 

If this is your case, learning what to say when offered a job over the phone is really important, this is because there’s less time to come up with a response then other methods such as an email or a physical letter. 

With that in mind, here’s how to prepare so that you know what to say when accepting a job over the phone: 

• Prepare a written acceptance response . Since you’re going to have to do this anyways, doing it before a call can be a good way to practice your response. 
• Be polite.  
• Show enthusiasm : Not all jobs are created equal, but showing a bit of excitement can go along ways. 
• Request a deadline for your response .You might want to have in mind when you can respond, as they are likely to ask you when they can expect your response. 
• Conclude with a thank you.

Now, you don’t have to prepare a whole lecture. Something as simple as the following can work wonders: 

That sounds great, thank you so much for the job offer. It will be an honor to accept my new role as a [job title] . Let me know when I can receive the offer in writing.

The rest of the conversation should fall in line afterwards, especially if you practiced a time or two. Just stay calm, polite and professional and you should be able to ace your job acceptance response. 

There are multiple reasons to decline a job offer, the pay is not what you expected, the benefits are sub par, little vacation time, or better competing offers. 

Regardless of the reason, you should still decline a job offer with tact. It’s never good to burn bridges. 

Here’s a few simple steps you can take when declining a job offer. 

• Be sure : The fact that the salary is not up to your standards doesn't mean it’s a done deal, you can still attempt to negotiate for a higher wage. 
• State a reason : A brief explanation is standard, as you don’t want to appear rude. 
• Be polite : Thank them for the opportunity and time. 
• Don’t waste time : Don’t keep them waiting, it might be awkward but it's the right thing to do. 
• Remain in contact: If you’re able to, ask if you can remain in contact with them. Networking with them can help at a future time. 

In the end, a simple job offer decline can look something along these lines: 

Thank you for offering me such a great opportunity to work as a [job title] at [company name] . Sadly, I will have to decline as I believe the position is not the right fit for my long-term career goals. I wish you and [company name] the very best and I thank you once again for your consideration and time.

For more information on how to decline a job offer .

FAQ: How to accept a job offer

Although you should always respond to an employer in a timely manner, as to it’s usually acceptable to take 1-2 business days to go over a job offer. However, there are times when an employer might ask to respond as soon as possible, in this case you can send an email asking politely if you can have more time to review the terms.

Whether you need time to go over the job offer or perhaps wait on another company to reply. There are a few ways to delay accepting a job offer, such as:

- Asking by when they need your response; - If verbal offer, ask for a written offer; - Tell them you’re still interested but want to consider; - Simply ask for additional time.

Also, when wondering how to ask for more time to think about a job offer it’s important to be polite and respond in a timely manner.

When negotiating a job offer, something as simple as, “ Well I was hoping for an offer of $X “, can get you great results. Just make sure that X is a bit above your ideal salary, but not too high that you’ll scare them away.

Letting a company know you’ve accepted another job can be difficult and should be done thoughtfully. Here are the steps to take when responding:

1. Be honest. 2. State the reason. 3. Be polite. 4. Show appreciation. 5. Say thank you.

A documentary photographer and writer. Noel has worked for International publications like Deutsche Welle in Germany to News Deeply in New York. He also co-founded the global multimedia project Women Who Stay and collaborated as a journalist fellow with the University of Southern California. He went from traveling around the world to sitting on a couch thanks to the pandemic, but he got a nice job working for Kickresume thanks to that, so he won't complain.

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