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How to Write an Application Letter

Last Updated: June 29, 2023 Fact Checked

This article was co-authored by Alexander Ruiz, M.Ed. . Alexander Ruiz is an Educational Consultant and the Educational Director of Link Educational Institute, a tutoring business based in Claremont, California that provides customizable educational plans, subject and test prep tutoring, and college application consulting. With over a decade and a half of experience in the education industry, Alexander coaches students to increase their self-awareness and emotional intelligence while achieving skills and the goal of achieving skills and higher education. He holds a BA in Psychology from Florida International University and an MA in Education from Georgia Southern University. There are 7 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 166,055 times.

Application letters are typically written to accompany school or job applications. The purpose of the letter is to introduce yourself to the decision committee, and to outline your qualifications in a specific way. It can be the only time other than an interview that you have a chance to really stand out in an application, so it's important to get it right. You can learn what to include in your letter, how to style it, and how to format it to give yourself the best chance.

Application Letter Templates

Writing a Job Application

• A good example would be: "I'm writing to apply for the Chimney Sweep position advertised in Rolling Stone. I think my experience in the heating industry makes me uniquely qualified for this position. Please find my application materials and a brief description of my qualifications below."
• Don't write your name until the signature. It'll be in the header and in the sign-off, so there's no reason to put it in the body of the letter itself.

• Be specific. Who are you? Where do you come from? What's your story? These details are important. HR screeners read hundreds of these.
• Describe your ambitions. Where do you want to go? How will this opportunity help you get there?
• What skills and experiences make you the right fit? Be as specific as possible and avoid vague language. It's better to describe a time you solved a specific problem at your last job than to just write, "I'm a good problem solver at work."

• Tailor it to the business. If you're applying to work at a record store, you need to talk about music. If you're applying to work at a tech company that writes, "Tell us something totally rad about yourself!" it's probably ok to be a little more informal.

• Don't over-promise. Telling someone that you can guarantee that you'll be able to turn around their sales figures in six months or less is a good way to get fired in six months.

• Any kind of job requires this type of research. If you apply to a restaurant, you need to be familiar with the menu and the kind of customers the restaurant attracts. Consider eating there a few times before you apply.
• Don't show you're familiar by criticizing a business and telling them what you can do better. Not the time to offer a harsh criticism of a business plan that you don't really know anything about.

Writing a School Application

• Common prompts include things like, "Outline your qualifications for this position" or "In writing, explain how this position would affect your career goals." Sometimes, the prompt will be as short as, "Tell us something interesting about yourself."
• If there is no prompt, but you still feel the need to introduce your application with a letter, it's usually best to keep it as short as possible. Explain what you're applying for, why you're applying, and thank the contact for their consideration. That's it.

• Often, college prompts will ask you to describe a time you struggled, or a time you overcame some obstacle. Write about something unique, a time that you actually failed and dealt with the consequences.
• The board will get thousands–literally, thousands–of letters about someone's first mission trip, and letters about the time someone's sports team was beaten, then overcame the odds, and won again. Avoid these topics.

• Be specific. If you're writing to a college board, don't say, "I want to go to this college because I need a degree." That's obvious. What do you want to do with it? Why? If you're applying to a business, don't say, "I just need a job." That's obvious. Why this specific job?

• If you're applying to schools, what do you like about the school? What faculty are you interested in? Why this school, instead of another?

Formatting Application Letters

• If you don't get a word-count guideline, just focus on making one or two good points about yourself, and keeping it at that. No need to drone on four several pages.

• Instead of a salutation, write, "Letter of Application" at the top left corner of the page, or put it in the header on the left side at the top.
• If you do have a contact, address it to them, making sure the name is spelled correctly. Then space down and start the body of the letter. [10] X Research source

• Sometimes, it's appropriate to type your name, then print out the letter and sign it in pen. That can be a nice touch.

• Mailing address
• Telephone and/or fax number

Expert Q&A

• Remember to be formal at all times. Do not use abbreviations anywhere. Thanks Helpful 0 Not Helpful 1

You Might Also Like

• ↑ https://www.indeed.com/career-advice/finding-a-job/how-to-write-an-application-letter
• ↑ https://owl.purdue.edu/owl/subject_specific_writing/professional_technical_writing/tone_in_business_writing.html
• ↑ Alexander Ruiz, M.Ed.. Educational Consultant. Expert Interview. 18 June 2020.
• ↑ https://advice.writing.utoronto.ca/types-of-writing/admission-letters/
• ↑ https://wts.indiana.edu/writing-guides/personal-statements-and-application-letters.html
• ↑ https://owl.purdue.edu/owl/job_search_writing/job_search_letters/cover_letters_1_quick_tips/quick_formatting_tips.html
• ↑ https://writing.wisc.edu/handbook/assignments/coverletters/

About This Article

To format an application letter, start by including your name and contact details in the document header. When choosing a greeting, only use one if you know the person's name your writing to. Otherwise, give the document a title, like "Letter of application" at the top of the page. For the body of the letter, aim to write no more than 1 page of single-spaced paragraphs using a standard font. Finally, conclude your letter with a formal greeting like "Sincerely yours." For tips on how to write a job application letter, read on! Did this summary help you? Yes No

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IELTS General Writing Task 1: Job Application Letter

IELTS Job Application Letter is a formal or semi-formal type of letter . There are usually 3 tasks you have to address in the letter.

Here is an example how the task may look like:

WRITING TASK 1 (General)

You should spend about 20 minutes on this task.

During a recent plane journey, you sat next to a businessman who owns a chain of restaurants. You talked to him and he suggested that you should contact him about a possible job in one of his restaurants.

Write a letter to this businessman. In your letter

• remind him when and where you met
• tell him what kind of job you are interested in
• say why you think you would be suitable for the job

Write at least 150 words.

You do NOT need to write any addresses.

Begin your letter as follows:

Note! You will find the IELTS Job Application Letter Sample with grammar corrections and estimated band score down below.

IELTS Job Application Letter Structure & Vocabulary

We have prepared a job application letter structure with common phrases for you to help you compose the letter and ensure you use the right tone.

JOB APPLICATION LETTER

• 1 Dear Sir/Madam, (or name if given)
• 2 Position – where advertised, when?
• 3 Skills, diplomas, experience, personality
• 4 Why are you interested? Motivation, interview, references
• 5 Formal ending, name, signature
• Dear Sir/Madam, (or name if given)
• I would like to apply for the position of … advertised in "Times" of January 19th, 2022 / "The Wings" issue of December 2021.
• I am writing with regard to your advertisement published in January's "Metro" / in yesterday's "Times".
• I am writing to you to express interest in the ... position as advertised on Careerone.com.au.
• Age, qualifications, present job
• I am a ... with more than 10 years of experience in ...
• I am a recent graduate of the ... University and I have a significant background in ...
• I graduated from the University of Western Australia in 2019 with a degree in ...
• At present, I am employed as a ... by the company ...
• As you can see from my CV, I am a ... with 10 years of experience.
• I had a one-year internship/apprenticeship with ... and the following 3 years ...
• For the past two years I have worked as ... / I was responsible for ...
• Skills and personal qualities
• I consider myself to be reliable, hard-working and enthusiastic.
• I am used to working at a fast pace to meet deadlines.

• I would like to apply my skills in your company.
• I believe the position you offer will give me the opportunity to ...
• If you find my skills and experience suitable, please contact me to schedule an interview.
• I feel that my experience in sales makes me well suited for this position.
• I consider myself a most suitable applicant for the job.
• I have enclosed my references and resume.
• I hope you will consider my application.
• I would be happy to send you references from my previous employers if you require them.
• I would appreciate a reply at your earliest convenience.
• I look forward to meeting you to discuss the possibility of employment.
• Thank you for your time and consideration!
• Yours sincerely, ... (you know the name of person you are writing to)
• Yours faithfully, ... (you don't know the name!)

IELTS Job Application Letter Sample (Corrected)

Begin as follows: Dear ... ,

Dear Tom Mr Smith ,

My name is Edmond Stafford , and we met on a flight from Osaka to Hong Kong of with Peach Airlines on the 1st of July , we arrived at arriving in Hong Kong at 3pm . and we We sat next to each other, we talked during the flight and we exchanged our name business cards. I believe hope you will remember who I am . as you suggested I contact you regarding a job in one of your restaurants. Today I am writing to express my interest in the a position in the chain of your restaurants.

You have mentioned about your chain of restaurants and that you would like to expand it and use more information technology for you to manage them easily, especially the inventory and point of sales. As I told you during the flight, I am an IT expert, so I am particularly interested in the an IT system development job project which can to help you in these two areas.

I am a suitable person for you because I have 10 years of system development experience, specialising in point of sales systems for supermarkets and convenient stores. I believe my skills and experience can help you to set up and customise a robust point of sales system for your chain of restaurants. We can discuss this further face-to-face, and I am available anytime next week, you can call me by the through my contact information to decide set a date. I look forward to hearing from you soon .

Thank you very much.

Yours sincerely,

Edmond Stafford

(229 words)

Band Score Estimate (prior to corrections)

Brief comments:

• arrive at Hong Kong International Airport / arrive in Hong Kong (country)

"I have 7+ years of IELTS teaching experience . I will correct your grammar and give suggestions for more appropriate word use. I will give you tips on how to answer the question in the way the IELTS examiners expect." — Claudia, IELTS teacher from the UK

LETTER RESOURCES

Types of Letters

Job application letter.

Complaint Letter

Business Letter

Request Letter

Informal Letter

Linking words for IELTS

How it works.

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1. Choose your plan

• Detailed feedback
• Overall band score + for each criterion
• Grammar and content corrections
• Suggestions for improvement

2. Submit your order

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Whether you have any questions, want to leave feedback or discuss cooperation possibilities, do not hesitate to contact us. We are here to help and will answer as soon as possible. In the meantime, discover our site and let it help you smooth your IELTS journey and make your studies more efficient.

You will find useful information on all the four IELTS test components:

Got a question? We'd love to hear from you!

Sample Application Letter for Primary School Admission

Writing a decent and professional application letter for primary school admission is very important for your child career. At the present situation, it is not an easy task to get a seat in good primary school. Here we have some sample application letter for primary school admission which may help you to get an admission for your child.

How to Write an Application Letter for School

• The letter should be decent, professional and simple and point to matter.
• Write the name and address of the school and also write your name and address. Don’t forget to mention your contact number and email id.
• If it is possible to try to mention the reason for school admission, such as job transfers, shifting of home etc.
• Try to highlight the skills of your child.

To                                                                                                                    Date:

The Principal,                                                                                                  Place:

XYZ primary school,

address:________.

A Raghuram,

address_______.

Sub: Request letter for primary school admission

Dear Sir / Madam,

                     This is my humble request to provide an admission for my child in your primary school, I feel it will become a great platform for my child if he gets an admission in your school. I heard a lot about your school in a positive way and I really liked the facilities provided by your school, it will help the children to grow both academically and culturally.

                          My child is very active and quick learner, if he studies in an esteemed organization like your school then it will definitely help in his career. So please consider my application and hoping for a positive response from your side.

Thanking you.

Yours sincerely,

A Raghuram.

Also find: Apology letter to teacher from parents

Sample Application Letter for Primary School Admission Due to Job Transfer of  Parents

Ch Dakshayani,

Sub: Request letter for primary school admission.

Dear sir/madam,

              This is an application for my child’s admission at your primary school. I am a bank employee and recently I have transferred to Bangalore from Kolkatta. When I have enquired about several schools in our locality I heard a lot of positive feedback on your school.

                Yesterday I have visited your school along with my child and he really liked your school atmosphere but unfortunately, we couldn’t able to get a chance to meet with you, so I am writing this request letter to provide an admission for my child in your school.

Thanking you in advance.

A Dakshayani.

1 thought on “Sample Application Letter for Primary School Admission”

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Request for Grade Change Letter Sample: Free & Effective

As someone who has navigated the sometimes challenging waters of academic grading, I understand the importance of advocating for yourself when you believe a grade does not reflect your work or understanding.

Key Takeaways:

• Understanding the Basis for a Grade Change Request : Learn the legitimate reasons for requesting a grade change.
• Preparing to Write the Letter : Gather all necessary information and documentation.
• Structure of the Letter : Step-by-step guide to writing an effective grade change request letter.
• Professional Tone and Clarity : Importance of maintaining a professional tone and being clear in your request.
• Following Up : How and when to follow up on your request.

Writing a grade change request letter can be a daunting task, but with the right approach, it’s entirely manageable. Let me walk you through the process step by step.

Understanding the Basis for a Grade Change Request

Real-Life Example : During my sophomore year, I noticed a discrepancy in my grade for a critical essay. After reviewing the grading rubric and my submission, I realized there had been a misunderstanding regarding the sources I used.

• Ensure your request is based on solid grounds like calculation errors, overlooked work, or misinterpretation of answers.
• Avoid requesting a grade change solely because you need a higher grade.

Preparing to Write the Letter

Before drafting your letter, gather all relevant information. This includes:

• Your graded assignment, if available.
• The course syllabus and grading rubric.
• Any correspondence related to the assignment.

Structure of the Letter

• Introduction : Clearly state who you are, the course, and the specific assignment or exam in question.
• Paragraph 1 : Describe the issue concisely.
• Paragraph 2 : Present your evidence or reasoning.
• Paragraph 3 : Explain how this impacts your academic record or future plans.
• Conclusion : Politely request a re-evaluation and thank the recipient for their time.

Request for Grade Change Letter Sample

[Insert Your Name] [Your Contact Information] [Date]

[Professor’s Name] [Course Title] [University Name]

Dear [Professor’s Name],

I am writing to request a review of the grade I received for [Assignment/Exam Name] in [Course Title]. I have carefully reviewed the grading rubric and believe that my grade does not accurately reflect the quality of my work due to [briefly state the reason].

In accordance with the grading criteria outlined in the syllabus, I have demonstrated [mention specific points related to the grading rubric]. [Provide any evidence, such as examples from your work, that supports your claim].

I understand the rigor and standards of [Course Title], and I respect your commitment to academic integrity.

As such, I am confident that upon re-evaluation, you will find my concerns to be valid.

This grade significantly impacts my [academic standing, scholarship eligibility, etc.], and I am keen to resolve this matter amicably.

I appreciate your time in re-examining my work and am available for any further clarification or discussion regarding this matter.

Thank you for your consideration.

[Your Name]

Professional Tone and Clarity

• Keep your tone respectful and professional.
• Be concise and to the point.
• Avoid emotional language or personal anecdotes that do not directly relate to your request.

Following Up

If you don’t hear back within a week or two, it’s appropriate to send a polite follow-up email.

Tips for Success:

• Review your letter for any grammatical or spelling errors.
• Keep a copy of all correspondence related to your request.
• Be prepared for any outcome, including the possibility that your request may not be granted.

Comment Request : I’d love to hear about your experiences with grade change requests. Have you ever had to write one? What tips can you share about the process? Drop your stories and advice in the comments below!

Frequently Asked Questions (FAQs)

Q: How do I politely request a grade change from my professor?

Answer: In my experience, the key is to be respectful and clear. I start by expressing appreciation for their effort and teaching. Then, I explain the specific reasons for my request, such as a possible error in grading or additional context for my performance. 

It’s important to avoid sounding demanding or entitled. I make sure to end the letter by thanking them for considering my request and expressing my willingness to discuss it further.

Q: What should I include in a grade change request letter?

Answer: From what I’ve learned, it’s crucial to include specific details. I start with a polite introduction and mention the course name and the grade I received. 

Then, I provide a clear explanation of why I believe a grade change is justified, including any relevant examples or evidence. I always make sure to keep the tone professional and to proofread the letter for errors before sending it.

Q: Is it appropriate to challenge a grade if I just want a higher one?

Answer: In my experience, it’s only appropriate to request a grade change if there’s a valid reason, such as a grading error or overlooked work. Simply wanting a higher grade without a legitimate basis is generally not well-received. I’ve learned it’s important to evaluate my situation honestly before making such a request.

Q: How long should I wait after receiving my grade to request a change?

Answer: I usually wait a few days to a week. This gives me time to carefully review the feedback and my own work, and to prepare a well-thought-out request. It also shows that I’m not reacting impulsively, which can be important in how the professor perceives my request.

Q: Can a grade change request negatively affect my relationship with the professor?

Answer: It can, especially if not handled correctly. That’s why I always approach it respectfully and professionally, making sure to express my gratitude for their teaching and to be clear that I’m seeking a fair evaluation, not a favor. It’s important to remember that professors are humans too, and a polite, well-reasoned request is more likely to be received positively.

Related Articles

Sample letter of withdrawal of enrollment: free & effective, school transfer letter sample: free & effective, college admission letter example: free & effective, letter of withdrawal from college due to personal problems: free & effective, appeal letter for university rejection sample: free & effective, assignment extension request letter example: free & effective, 1 thought on “request for grade change letter sample: free & effective”.

This is incredibly useful, especially during finals.

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How To Write a Job Application Letter (With Examples)

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

How to Write an Effective Application Letter [with Example & Tips]

By Sheila Kravitz

11 min read

An application letter is a vital document in any job seeker’s arsenal, at the same level of importance as resumes and cover letters. It’s often an applicant’s first point of contact with recruiters and hiring managers .

So, how do you write an effective job application letter to highlight your skills and experience, capture the potential employer’s attention, and increase your chances of getting a job? These are the questions that we’re going to answer in this article while also giving you concrete examples and expert tips that’ll make your letter shine.

Without further ado, let’s jump right in!

Key Takeaways

An application letter is a document similar to a cover letter or a resume that job seekers submit when they are interested in a role .

The document is similar to a cover letter, and it should follow business letter formatting .

Before writing an application letter, you should research the company and read the job ad to find out which skills and qualifications are needed.

An introductory paragraph should be attention-grabbing , highlighting the amount of experience you have and at least one highly impressive accomplishment.

The middle portion of the document should be all about your skills and achievements relevant to the job.

A call to action toward the end of the letter increases your chances of being invited for an interview.

What is a Job Application Letter?

A job application letter is a document that’s in many ways similar to a cover letter. It’s written and sent with the purpose of applying for a job . As such, it should convey valuable information about your skills, experience, and motivation for the role that you’re applying for.

However, while a cover letter is a supplementary document to a resume , a job application letter is typically a standalone document and should be sent without additional attachments. As a result, it needs to be longer and more detailed than a cover letter.

Still, an application letter should be a concise, one-page document that serves as an elevator pitch. Use it to get in touch with potential employers and make a lasting first impression that can secure you an interview and expedite the hiring process.

The Best Way to Format Your Job Application Letter

The best way to format your job application letter is to follow the business letter format and layout . This includes organizing the information in a specific way and ensuring that your document is visually clean.

Here’s how to arrange the information in your application letter:

Job Application Letter Format

Contact information

A formal salutation

A catchy introductory paragraph

The middle portion, with your skills and achievements

A closing paragraph with a call to action

A cordial letter closing with your sign-off

This is the optimal structure to follow when writing a job application letter, as it gives hiring managers the chance to see what they want to see exactly when they want to.

Now let’s see how you can create an impeccable layout for your application letter:

Job Application Letter Layout Guidelines

Your document should be one page long .

Choose an appropriate font for your application letter, like Calibri or Helvetica.

Set the font size between 10 and 12 pt.

Adjust margins to at least 1 inch on all sides.

Use 1.0 or 1.15 line spacing and insert an additional line between paragraphs.

Align text to the left or use justified alignment.

A Step-by-Step Guide to Writing a Perfect Application Letter

Let’s learn how to write an application letter for a job with a step-by-step guide that’ll show you how to craft every part of it.

#1. Research the Company

Researching the company is the first step before you even start writing your application letter . This is crucial, as your document has the best chance of garnering attention from hiring managers if it’s tailored and relevant to the position that you’re applying for.

That’s because every job is different, and even similar roles within the same industry require different sets of skills and experiences. By looking into the organization that you want to join, examining the job ad, and paying attention to the requirements, you’ll be able to pinpoint exactly what hiring managers and employers look for in candidates .

After that, you’ll be able to lean on those experiences, as well as the hard and soft skills that you know are necessary for the job. That’ll set you apart from other candidates with generic application letters that don’t entirely match the posted requirements.

#2. Write an Introduction

Writing a strong introductory paragraph is one of the most important steps in the process of crafting an application letter. It’s your way of grabbing the reader’s attention and persuading them to check out the rest of your document.

Hiring managers are busy professionals and sometimes merely skim through application letters , spending just a couple of seconds on each. That’s why you want the first few sentences to be as captivating as possible.

Use this paragraph to mention the position that you’re applying for, emphasize how much experience you have , and highlight one or two particularly notable accomplishments.

Here’s an example:

Introduction Example

I am writing to express my interest in the architect position at Sky Vision Inc., as advertised on your website. With more than 11 years of experience in residential design and project management, as well as a Global Award for Sustainable Architecture under my belt, I am confident that I’ll be able to contribute to your esteemed organization and lead your large-scale projects.

#3. Emphasize Your Skills & Achievements

Once you have the hiring manager’s attention, it’s time to impress them with your skills and achievements . Remember that the goal is to be as relevant as possible, so focus on those accomplishments that indicate how you are going to perform in their company should they hire you.

One of the best ways to make this part of your application letter pop is to use numbers for quantification . They add measurable value to your accomplishments, adding credibility to them and making them stand out in the eyes of hiring managers.

Let’s see that in an example:

Emphasize Skills & Achievements Example

I have a proven track record of handling more than 50 projects from inception to completion, within budget, and with no missed deadlines. One of my biggest accomplishments was carrying out a $35 million project and achieving a delivery time 13% faster than the industry standard.

#4. Say Why You’re a Good Fit for the Role

In addition to accentuating your skills and experience, you should stress that you’re the perfect person for the role you’re applying for. This builds on the qualifications that you already talked about to show potential employers how they are going to benefit from hiring you .

To achieve this goal, you can point out the moments when your previous employers prospered from your work , such as how you helped them gain new clients, boost their revenue, improve their business, and more.

Why You’re a Good Fit for the Role Example

Exceptional skills in design software like AutoCAD and Revit, coupled with a commitment to green and user-centric architecture, garnered me a 96% user satisfaction rate and an increase in the company’s repeat business by 67%.

#5. Close Your Letter With a CTA

You should take the opportunity to include a call to action (CTA) toward the end of your application letter. A CTA is a marketing term describing something created to elicit a response .

In terms of an application letter, a CTA can be an invitation for hiring managers to contact you for an interview . This one simple sentence can vastly improve your chances and secure you the next step in the hiring process.

Close the Letter With CTA Example

Thank you for your time. I would love the opportunity to discuss my qualifications over an interview and explain further how I could contribute to your organization.

Let’s put what we’ve learned into practice and check out a complete application letter example :

Application Letter Example

3 Tips for Crafting an Effective Job Application Letter

Let’s wrap it up with a couple of expert tips that’ll help you craft the best application letter for a job vacancy:

Job Application Letter Writing Tips

Show that you’re interested in the company. Mention something specific about the organization that you want to join that compelled you to apply to them in particular. That’ll set you apart from the competition, as it shows true passion and indicates that you’re already familiar with their work.

Address the reader by their name. Greeting the reader by their name creates a connection right from the get-go. It’s a great way to build rapport and show that you went the extra mile to research the company.

Write a new job application letter for every position. Don’t submit the same application letter every time you apply for a new job. Even slight modifications can still make your document look generic. For maximum chances with recruiters, your best bet is to write a new one every time.

Final Thoughts

Writing a strong application letter is a skill in and of itself. It represents a combination of research skills, communication skills , writing skills , attention to detail, and more. However, learning this ability is crucial, as it opens doors to invaluable opportunities and helps you move your career in the right direction.

Fortunately, learning to write this document is not that difficult once you understand the basics . The format and layout remain the same, regardless of the career or role that you’re applying for. One application letter sample works for any position; you just need to adapt it to suit your needs.

That’s why we’ve provided step-by-step instructions and a complete example of an application letter, arming you with all the knowledge you need. Best of luck getting the job of your dreams!

Application Letter FAQ

#1. when do you need a job application letter.

You need a job application letter when you’re applying for a role , and you want to stand out among the competition. This document serves as a testament to your skills and experience, and its goal is to portray you as a qualified candidate who’s perfect for the job.

#2. Is a letter of application the same as a cover letter?

A letter of application is not the same as a cover letter , but they share many similarities. The two documents have the same formatting, and both convey valuable information about your competence. However, a cover letter supplements your resume, while an application letter is a standalone and more comprehensive document.

#3. How do I write an application letter that stands out?

To write an application letter that stands out, focus on the skills and accomplishments that are relevant to the job that you’re applying for . Use an attention-grabbing introductory paragraph and include a call to action toward the end. Finally, leverage numbers to add measurable value to your achievements.

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How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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