quote a person essay

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How to Put a Quote in an Essay

Last Updated: November 28, 2022 Fact Checked

This article was co-authored by Christopher Taylor, PhD and by wikiHow staff writer, Danielle Blinka, MA, MPA . Christopher Taylor is an Adjunct Assistant Professor of English at Austin Community College in Texas. He received his PhD in English Literature and Medieval Studies from the University of Texas at Austin in 2014. There are 11 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 2,633,832 times.

Using a direct quote in your essay is a great way to support your ideas with concrete evidence, which you need to support your thesis. To select a good quote , look for a passage that supports your argument and is open to analysis. Then, incorporate that quote into your essay, and make sure you properly cite it based on the style guide you’re using.

Sample Quotes

Incorporating a Short Quote

• For instance, let's say this is the quote you want to use: "The brown leaves symbolize the death of their relationship, while the green buds suggest new opportunities will soon unfold."
• If you just type that sentence into your essay and put quotes around it, your reader will be disoriented. Instead, you could incorporate it into a sentence like this: "The imagery in the story mirrors what's happening in Lia's love life, as 'The brown leaves symbolize the death of their relationship, while the green buds suggest new opportunities will soon unfold.'"

• "Critic Alex Li says, 'The frequent references to the color blue are used to suggest that the family is struggling to cope with the loss of their matriarch.'"
• "According to McKinney’s research, 'Adults who do yoga at least three times a week have lower blood pressure, better sleeping patterns, and fewer everyday frustrations.'"
• "Based on several recent studies, people are more likely to sit on the park benches when they're shaded by trees."

• You still need to use quotation marks even if you're only quoting a few words.
• If you're in doubt, it's best to be cautious and use quotes.

• For example, let’s say you used the quote, “According to McKinney’s research, ‘Adults who do yoga at least three times a week have lower blood pressure, better sleeping patterns, and fewer everyday frustrations.’” Your commentary might read, “This shows that yoga can have a positive impact on people’s health, so incorporating it into the workplace can help improve employee health outcomes. Since yoga makes employees healthier, they’ll likely have reduced insurance costs.”

• When you use a paraphrase, you still need to provide commentary that links the paraphrased material back to your thesis and ideas.

Using a Long Quote

• The reader will recognize that the material is a direct quote because it's set off from the rest of the text. That's why you don't need to use quotation marks. However, you will include your citation at the bottom.

• "In The Things They Carried , the items carried by soldiers in the Vietnam war are used to both characterize them and burden the readers with the weight they are carrying: The things they carried were largely determined by necessity. Among the necessities or near-necessities were P-38 can openers, pocket knives, heat tabs, wristwatches, dog tags, mosquito repellent, chewing gum, candy cigarettes, salt tablets, packets of Kool-Aid, lighters, matches, sewing kits, Military Payment Certificates, C rations, and two or three canteens of water." (O'Brien 2)

Variation: When you're citing two or more paragraphs, you must use block quotes, even if the passage you want to quote is less than four lines long. You should indent the first line of each paragraph an extra quarter inch. Then, use ellipses (…) at the end of one paragraph to transition to the next.

• Your block quote will use the same spacing as the rest of your paper, which will likely be double-spacing.

• For example, “According to Li, “Rosa is the first sister to pick a rose because she’s the only one who’s begun to move on after their mother’s death” might become “According to Li, “Rosa is the first sister to pick a rose because she’s … begun to move on after their mother’s death.”
• Don’t eliminate words to change the meaning of the original text. For instance, it’s not appropriate to use an ellipsis to change “plants did not grow faster when exposed to poetry” to “plants did … grow faster when exposed to poetry.”

• For example, let’s say you want to use the quote, “All of them experienced a more relaxed, calmer disposition after doing yoga for 6 months.” This doesn’t tell the reader who you’re talking about. You could use brackets to say, “All of [the teachers in the study] experienced a more relaxed, calmer disposition after doing yoga for 6 months.”
• However, if you know the study is talking about teachers, you couldn’t use brackets to say, “All of [society experiences] a more relaxed, calmer disposition after doing yoga for 6 months.”

• If you don't explain your quote well, then it's not helping your ideas. You can't expect the reader to connect the quote back to your thesis for you.

• For instance, you may prefer to use a long block quote to present a passage from a literary work that demonstrates the author's style. However, let's say you were using a journal article to provide a critic's perspective on an author's work. You may not need to directly quote an entire paragraph word-for-word to get their point across. Instead, use a paraphrase.

Tip: If you’re unsure about a quote, ask yourself, “Can I paraphrase this in more concise language and not lose any support for my argument?” If the answer is yes, a quote is not necessary.

Citing Your Quote

• An MLA citation will look like this: (Lopez 24)
• For sources with multiple authors, separate their names with the word “and:” (Anderson and Smith 55-56) or (Taylor, Gomez, and Austin 89)
• If you use the author’s name in your lead-in to the quote, you just need to provide the year in parentheses: According to Luz Lopez, “the green grass symbolizes a fresh start for Lia (24).”

• An APA citation for a direct quote looks like this: (Ronan, 2019, p. 10)
• If you’re citing multiple authors, separate their names with the word “and:” (Cruz, Hanks, and Simmons, 2019, p. 85)
• If you incorporated the author’s name into your lead-in, you can just give the year and page number: Based on Ronan’s (2019, p. 10) analysis, “coffee breaks improve productivity.”

• For instance, a Chicago Style citation will look like this: (Alexander 2019, 125)
• If you’re quoting a source with multiple authors, separate them with the word “and:” (Pattinson, Stewart, and Green 2019, 175)
• If you already incorporated the author’s name into your quote, then you can just provide the year and page number: According to Alexander, “the smell of roses increases feelings of happiness” (2019, 125).

• For MLA, you'd cite an article like this: Lopez, Luz. "A Fresh Blossom: Imagery in 'Her Darkest Sunshine.'" Journal of Stories , vol. 2, no. 5, 2019, p. 15-22. [17] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• In APA, you'd cite an article like this: Lopez, Luz. (2019). A Fresh Blossom: Imagery in "Her Darkest Sunshine." Journal of Stories , 2(5), 15-22. [18] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source
• For Chicago Style, your article citation would look like this: Lopez, Luz. "A Fresh Blossom: Imagery in 'Her Darkest Sunshine.'" Journal of Stories 2 no. 4 (2019): 15-22. [19] X Trustworthy Source Purdue Online Writing Lab Trusted resource for writing and citation guidelines Go to source

Selecting a Quote

Tip: Quotes are most effective when the original language of the person or text you’re quoting is worth repeating word-for-word.

• If you’re struggling to explain the quote or link it back to your argument, then it’s likely not a good idea to include it in your essay.

• Paraphrases and summaries work just like a direct quote, except that you don’t need to put quotation marks around them because you’re using your own words to restate ideas. However, you still need to cite the sources you used.

Community Q&A

• Always cite your quotes properly. If you don't, it is considered plagiarism. Thanks Helpful 0 Not Helpful 0

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• ↑ https://www.ursinus.edu/live/files/1160-integrating-quotespdf
• ↑ https://lsa.umich.edu/sweetland/undergraduates/writing-guides/how-do-i-incorporate-quotes-.html
• ↑ https://helpfulprofessor.com/quotes/
• ↑ https://advice.writing.utoronto.ca/using-sources/quotations/
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_formatting_quotations.html
• ↑ https://guides.libraries.psu.edu/apaquickguide/intext
• ↑ https://www.chicagomanualofstyle.org/tools_citationguide/citation-guide-2.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/mla_style/mla_formatting_and_style_guide/mla_formatting_and_style_guide.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/apa_style/apa_formatting_and_style_guide/reference_list_articles_in_periodicals.html
• ↑ https://owl.purdue.edu/owl/research_and_citation/chicago_manual_17th_edition/cmos_formatting_and_style_guide/periodicals.html
• ↑ https://writingcenter.unc.edu/tips-and-tools/quotations/

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To put a quote in an essay, incorporate it directly into a sentence if it's shorter than 4 typed lines. For example, you could write "According to researchers," and then insert the quote. If a quote is longer than 4 typed lines, set it off from the rest of the paragraph, and don't put quotes around it. After the quote, include an in-text citation so readers know where it's from. The right way to cite the quote will depend on whether you're using MLA, APA, or Chicago Style formatting. For more tips from our English co-author, like how to omit words from a quote, scroll down! Did this summary help you? Yes No

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Put a Quote in an Essay

Home / Blog / How To Put A Quote In An Essay (with Examples)

Introduction

When writing an essay , it is essential to incorporate quotes from reputable sources to support your arguments and ideas. However, knowing how to use quotes effectively is crucial in maintaining the flow and clarity of your essay. This blog will discuss the proper ways to put a quote in an essay with examples.

Why Use Quotes in an Essay?

Quotes are used in an essay to support or reinforce the writer's arguments and ideas. They provide evidence for your claims and demonstrate that your argument is backed up by research and authority. Incorporating quotes also helps to provide context and depth to your writing and can add a unique perspective to your essay.

Types of Quotes

There are two types of quotes you can use in your essay: direct quotes and indirect quotes.

Direct Quotes: Direct quotes are the exact words used by the source that you are quoting. When using direct quotes, you need to use quotation marks and indicate the source.

Example: According to John Smith, "The Earth is round."

Indirect Quotes: Indirect quotes are a paraphrase of the original source. When using indirect quotes, you do not need to use quotation marks.

Example: John Smith claims that the Earth is round.

How to Put a Quote in an Essay

When using quotes in an essay, there are several rules that you need to follow to ensure that your writing is clear, accurate, and appropriate. Here are the steps to follow:

Step 1: Choose a Relevant Quote

Before you start writing your essay, identify the quotes that you want to use to support your arguments. Ensure that the quotes you select are relevant, reliable, and add value to your essay.

Step 2: Introduce the Quote

Introduce the quote by providing context and indicating who the source is. This will help the reader understand the significance of the quote and its relevance to your argument.

Example: According to Jane Doe, a renowned climate scientist, "Climate change is the biggest threat facing humanity."

Step 3: Use Quotation Marks

When using a direct quote, use quotation marks to indicate that you are using the exact words of the source.

Example: According to Jane Doe, "Climate change is the biggest threat facing humanity."

Step 4: Provide the Source

Provide the source of the quote, including the author's name, the title of the book or article, and the page number. This will help the reader find the source if they want to read it.

Example: According to Jane Doe, a renowned climate scientist, "Climate change is the biggest threat facing humanity." (Doe, The State of the Climate, p. 25)

Step 5: Punctuate Correctly

Punctuate the quote correctly by placing the comma or period inside the quotation marks, depending on whether it is a part of the quote or your sentence.

Step 6: Explain the Quote

Explain the significance of the quote in your own words. This will help the reader understand how the quote supports your argument.

Example: Jane Doe's quote highlights the urgency of addressing climate change as it poses a significant threat to human survival.

Step 7: Cite Your Sources

Ensure that you cite your sources correctly using the citation style specified by your instructor or the style guide for your discipline.

Common Mistakes to Avoid When Using Quotes in an Essay

Using quotes in an essay can be tricky, and many students make mistakes that can impact the quality of their writing. Here are some common mistakes to avoid when using quotes in an essay:

Failing to provide context: It is essentialto provide context when using a quote in an essay. Failure to do so can confuse the reader and make the quote appear out of place. Always introduce the quote and provide some background information about the source and why you are using the quote.

Overusing quotes: While quotes can add value to your essay, it is essential not to overuse them. Use quotes sparingly and only when necessary. Overusing quotes can make your writing appear lazy, and it may give the impression that you are not confident in your own ideas.

Incorrectly citing sources: Always cite your sources correctly using the citation style specified by your instructor or the style guide for your discipline. Failure to do so can lead to accusations of plagiarism , which can have serious consequences.

Misquoting or altering a quote: When using a direct quote, it is essential to use the exact words of the source. Do not alter the quote or misquote the source as this can distort the meaning and accuracy of the quote.

Failing to explain the quote: When using a quote, it is important to explain its significance and how it supports your argument. Failure to do so can make the quote appear irrelevant and disconnected from your essay.

Examples of Quotes in an Essay

Here are some examples of how to use quotes in an essay:

Example 1: Argumentative Essay

Topic: Should students be required to wear school uniforms?

Quote: "School uniforms promote a sense of unity and equality among students, and they help to reduce instances of bullying based on clothing." (Johnson, School Uniforms, p. 10)

Explanation: The quote supports the argument that school uniforms can have a positive impact on student behavior and reduce instances of bullying. It is introduced with the source and provides context for the argument.

Example 2: Persuasive Essay

Topic: The importance of recycling

Quote: "Every ton of paper that is recycled saves 17 trees, 7,000 gallons of water, and 463 gallons of oil." (Environmental Protection Agency)

Explanation: The quote provides a powerful statistic that supports the importance of recycling. It is introduced with the source, and its significance is explained in the following sentences.

Example 3: Expository Essay

Topic: The history of the American Civil War

Quote: "Four score and seven years ago, our fathers brought forth on this continent, a new nation, conceived in Liberty, and dedicated to the proposition that all men are created equal." (Lincoln, Gettysburg Address)

Explanation: The quote is an iconic line from Abraham Lincoln's Gettysburg Address, which is a significant event in American history. It is introduced with the source, and its significance is explained in the following sentences.

Incorporating quotes in an essay can add depth, context, and authority to your writing. However, it is important to use quotes effectively and appropriately. Always choose relevant and reliable quotes, introduce them with context, use the correct punctuation, explain their significance, and cite your sources correctly. By following these guidelines, you can effectively use quotes in your essay and improve the quality of your writing.

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• How to Quote | Citing Quotes in Harvard & APA

How to Quote | Citing Quotes in Harvard & APA

Published on 15 April 2022 by Shona McCombes and Jack Caulfield. Revised on 3 September 2022.

Quoting means copying a passage of someone else’s words and crediting the source. To quote a source, you must ensure:

• The quoted text is enclosed in quotation marks (usually single quotation marks in UK English, though double is acceptable as long as you’re consistent) or formatted as a block quote
• The original author is correctly cited
• The text is identical to the original

The exact format of a quote depends on its length and on which citation style you are using. Quoting and citing correctly is essential to avoid plagiarism , which is easy to detect with a good plagiarism checker .

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Table of contents

How to cite a quote in harvard and apa style, introducing quotes, quotes within quotes, shortening or altering a quote, block quotes, when should i use quotes, frequently asked questions about quoting sources.

Every time you quote, you must cite the source correctly . This looks slightly different depending on the citation style you’re using.

Citing a quote in Harvard style

When you include a quote in Harvard style, you must add a Harvard in-text citation giving the author’s last name, the year of publication, and a page number if available. Any full stop or comma appears after the citation, not within the quotation marks.

Citations can be parenthetical or narrative. In a parenthetical citation , you place all the information in brackets after the quote. In a narrative citation , you name the author in your sentence (followed by the year), and place the page number after the quote.

• Evolution is a gradual process that ‘can act only by very short and slow steps’ (Darwin, 1859, p. 510) . Darwin (1859) explains that evolution ‘can act only by very short and slow steps’ (p. 510) .

Complete guide to Harvard style

Citing a quote in APA Style

To cite a direct quote in APA , you must include the author’s last name, the year, and a page number, all separated by commas. If the quote appears on a single page, use ‘p.’; if it spans a page range, use ‘pp.’

An APA in-text citation can be parenthetical or narrative. In a parenthetical citation , you place all the information in parentheses after the quote. In a narrative citation , you name the author in your sentence (followed by the year), and place the page number after the quote.

Punctuation marks such as full stops and commas are placed after the citation, not within the quotation marks.

• Evolution is a gradual process that ‘can act only by very short and slow steps’ (Darwin, 1859, p. 510) .
• Darwin (1859) explains that evolution ‘can act only by very short and slow steps’ (p. 510) .

Complete guide to APA

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Make sure you integrate quotes properly into your text by introducing them in your own words, showing the reader why you’re including the quote and providing any context necessary to understand it.  Don’t  present quotations as stand-alone sentences.

There are three main strategies you can use to introduce quotes in a grammatically correct way:

• Add an introductory sentence
• Use an introductory signal phrase
• Integrate the quote into your own sentence

The following examples use APA Style citations, but these strategies can be used in all styles.

Introductory sentence

Introduce the quote with a full sentence ending in a colon . Don’t use a colon if the text before the quote isn’t a full sentence.

If you name the author in your sentence, you may use present-tense verbs, such as “states’, ‘argues’, ‘explains’, ‘writes’, or ‘reports’, to describe the content of the quote.

• In Denmark, a recent poll shows that: ‘A membership referendum held today would be backed by 55 percent of Danish voters’ (Levring, 2018, p. 3).
• In Denmark, a recent poll shows that support for the EU has grown since the Brexit vote: ‘A membership referendum held today would be backed by 55 percent of Danish voters’ (Levring, 2018, p. 3).
• Levring (2018) reports that support for the EU has grown since the Brexit vote: ‘A membership referendum held today would be backed by 55 percent of Danish voters’ (p. 3).

Introductory signal phrase

You can also use a signal phrase that mentions the author or source but doesn’t form a full sentence. In this case, you follow the phrase with a comma instead of a colon.

• According to a recent poll, ‘A membership referendum held today would be backed by 55 percent of Danish voters’ (Levring, 2018, p. 3).
• As Levring (2018) explains, ‘A membership referendum held today would be backed by 55 percent of Danish voters’ (p. 3).

Integrated into your own sentence

To quote a phrase that doesn’t form a full sentence, you can also integrate it as part of your sentence, without any extra punctuation.

• A recent poll suggests that EU membership ‘would be backed by 55 percent of Danish voters’ in a referendum (Levring, 2018, p. 3).
• Levring (2018) reports that EU membership ‘would be backed by 55 percent of Danish voters’ in a referendum (p. 3).

When you quote text that itself contains another quote, this is called a nested quotation or a quote within a quote. It may occur, for example, when quoting dialogue from a novel.

To distinguish this quote from the surrounding quote, you enclose it in double (instead of single) quotation marks (even if this involves changing the punctuation from the original text). Make sure to close both sets of quotation marks at the appropriate moments.

Note that if you only quote the nested quotation itself, and not the surrounding text, you can just use single quotation marks.

• Carraway introduces his narrative by quoting his father: ‘ ‘ Whenever you feel like criticizing anyone, ‘ he told me, ‘ just remember that all the people in this world haven’t had the advantages that you’ve had ‘ ‘ (Fitzgerald 1).
• Carraway introduces his narrative by quoting his father: ‘”Whenever you feel like criticizing anyone,” he told me, “just remember that all the people in this world haven’t had the advantages that you’ve had “  (Fitzgerald 1).
• Carraway introduces his narrative by quoting his father: ‘“Whenever you feel like criticizing anyone,” he told me, “just remember that all the people in this world haven’t had the advantages that you’ve had”’ (Fitzgerald 1).
• Carraway begins by quoting his father’s invocation to ‘remember that all the people in this world haven’t had the advantages that you’ve had’ (Fitzgerald 1).

Note:  When the quoted text in the source comes from another source, it’s best to just find that original source in order to quote it directly. If you can’t find the original source, you can instead cite it indirectly .

Often, incorporating a quote smoothly into your text requires you to make some changes to the original text. It’s fine to do this, as long as you clearly mark the changes you’ve made to the quote.

Shortening a quote

If some parts of a passage are redundant or irrelevant, you can shorten the quote by removing words, phrases, or sentences and replacing them with an ellipsis (…). Put a space before and after the ellipsis.

Be careful that removing the words doesn’t change the meaning. The ellipsis indicates that some text has been removed, but the shortened quote should still accurately represent the author’s point.

Altering a quote

You can add or replace words in a quote when necessary. This might be because the original text doesn’t fit grammatically with your sentence (e.g., it’s in a different tense), or because extra information is needed to clarify the quote’s meaning.

Use brackets to distinguish words that you have added from words that were present in the original text.

The Latin term ‘ sic ‘ is used to indicate a (factual or grammatical) mistake in a quotation. It shows the reader that the mistake is from the quoted material, not a typo of your own.

In some cases, it can be useful to italicise part of a quotation to add emphasis, showing the reader that this is the key part to pay attention to. Use the phrase ’emphasis added’ to show that the italics were not part of the original text.

You usually don’t need to use brackets to indicate minor changes to punctuation or capitalisation made to ensure the quote fits the style of your text.

If you quote more than a few lines from a source, you must format it as a block quote . Instead of using quotation marks, you set the quote on a new line and indent it so that it forms a separate block of text.

Block quotes are cited just like regular quotes, except that if the quote ends with a full stop, the citation appears after the full stop.

To the end of his days Bilbo could never remember how he found himself outside, without a hat, a walking-stick or any money, or anything that he usually took when he went out; leaving his second breakfast half-finished and quite unwashed-up, pushing his keys into Gandalf’s hands, and running as fast as his furry feet could carry him down the lane, past the great Mill, across The Water, and then on for a mile or more. (16)

Avoid relying too heavily on quotes in academic writing . To integrate a source , it’s often best to paraphrase , which means putting the passage into your own words. This helps you integrate information smoothly and keeps your own voice dominant.

However, there are some situations in which quotes are more appropriate.

When focusing on language

If you want to comment on how the author uses language (for example, in literary analysis ), it’s necessary to quote so that the reader can see the exact passage you are referring to.

When giving evidence

To convince the reader of your argument, interpretation or position on a topic, it’s often helpful to include quotes that support your point. Quotes from primary sources (for example, interview transcripts or historical documents) are especially credible as evidence.

When presenting an author’s position or definition

When you’re referring to secondary sources such as scholarly books and journal articles, try to put others’ ideas in your own words when possible.

But if a passage does a great job at expressing, explaining, or defining something, and it would be very difficult to paraphrase without changing the meaning or losing the weakening the idea’s impact, it’s worth quoting directly.

A quote is an exact copy of someone else’s words, usually enclosed in quotation marks and credited to the original author or speaker.

To present information from other sources in academic writing , it’s best to paraphrase in most cases. This shows that you’ve understood the ideas you’re discussing and incorporates them into your text smoothly.

It’s appropriate to quote when:

• Changing the phrasing would distort the meaning of the original text
• You want to discuss the author’s language choices (e.g., in literary analysis )
• You’re presenting a precise definition
• You’re looking in depth at a specific claim

Every time you quote a source , you must include a correctly formatted in-text citation . This looks slightly different depending on the citation style .

For example, a direct quote in APA is cited like this: ‘This is a quote’ (Streefkerk, 2020, p. 5).

Every in-text citation should also correspond to a full reference at the end of your paper.

In scientific subjects, the information itself is more important than how it was expressed, so quoting should generally be kept to a minimum. In the arts and humanities, however, well-chosen quotes are often essential to a good paper.

In social sciences, it varies. If your research is mainly quantitative , you won’t include many quotes, but if it’s more qualitative , you may need to quote from the data you collected .

As a general guideline, quotes should take up no more than 5–10% of your paper. If in doubt, check with your instructor or supervisor how much quoting is appropriate in your field.

If you’re quoting from a text that paraphrases or summarises other sources and cites them in parentheses , APA  recommends retaining the citations as part of the quote:

• Smith states that ‘the literature on this topic (Jones, 2015; Sill, 2019; Paulson, 2020) shows no clear consensus’ (Smith, 2019, p. 4).

Footnote or endnote numbers that appear within quoted text should be omitted.

If you want to cite an indirect source (one you’ve only seen quoted in another source), either locate the original source or use the phrase ‘as cited in’ in your citation.

A block quote is a long quote formatted as a separate ‘block’ of text. Instead of using quotation marks , you place the quote on a new line, and indent the entire quote to mark it apart from your own words.

APA uses block quotes for quotes that are 40 words or longer.

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Direct quotes in APA Style

Published on November 12, 2020 by Shona McCombes . Revised on June 16, 2022.

A direct quote is a piece of text copied word-for-word from a source. You may quote a word, phrase, sentence, or entire passage.

There are three main rules for quoting in APA Style:

• If the quote is under 40 words, place it in double quotation marks .
• If the quote is 40 words or more, format it as a block quote .
• Cite the author, year, and page number with an APA in-text citation .

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Table of contents

Citing a direct quote, quoting a source with no page numbers, quoting 40 words or more (apa block quotes), making changes to direct quotes in apa, frequently asked questions about apa style.

To cite a quote in APA, you always include the the author’s last name, the year the source was published, and the page on which the quote can be found. The page number is preceded by “p.” (for a single page) or “pp.” (for a page range).

There are two types of APA in-text citation : parenthetical and narrative.

In a parenthetical citation, you place the entire citation in parentheses directly after the quote and before the period (or other punctuation mark).

In a narrative citation, the author(s) appear as part of your sentence. Place the year in parentheses directly after the author’s name, and place the page number in parentheses directly after the quote.

Remember that every in-text citation must correspond to a full APA reference at the end of the text. You can easily create your reference list with our free APA Citation Generator.

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Some source types, such as web pages , do not have page numbers. In this case, to cite a direct quote, you should generally include an alternative locator, unless the source is very short.

The locator may be a chapter or section heading (abbreviated if necessary), a paragraph number, or a combination of the two. Use whichever locator will help your reader find the quote most easily.

For sources such as movies , YouTube videos , or audiobooks, use a timestamp to locate the beginning of the quote.

• Section heading
• Paragraph number
• Section and paragraph

If the quote contains 40 words or more, it must be formatted as a block quote. To format a block quote in APA Style:

• Do not use quotation marks.
• Start the quote on a new line.
• Indent the entire quote 0.5 inches.
• Double-space the entire quote.

Like regular quotes, block quotes can be cited with a parenthetical or narrative citation. However, if the block quote ends with a period, place the citation after the period.

• Parenthetical

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary. (O’Connor, 2019, p. 38)

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary. (p. 38)

Block quotes with multiple paragraphs

If the block quote contains multiple paragraphs, indent the first line of each paragraph after the first.

Block quoting is particularly useful when you want to comment on an author’s language or present an argument that you will then critique. By setting the quote on a new line and indenting it, the passage is clearly marked apart from your own words. Therefore, no quotation marks are necessary.

However, it is important not to rely on long quotes to make your point for you. Each quote must be introduced and explained or discussed in your own words. (O’Connor, 2019, p. 38)

In general, a direct quote should be an exact reproduction of the original. However, there are some situations where you may need to make small changes.

You may change the capitalization of the first word or the final punctuation mark in order to integrate the quote grammatically into your sentence, as long as the meaning is not altered.

Any other changes must be marked following these APA guidelines.

Shortening a quote

If you want to omit some words, phrases, or sentences from the quote to save space, use an ellipsis (. . .) with a space before and after it to indicate that some material has been left out.

If the part you removed includes a sentence break, add a period before the ellipsis to indicate this.

• No sentence break
• Sentence break

Clarifying a quote

Sometimes you might want to add a word or phrase for context. For example, if a pronoun is used in the quote, you may add a name to clarify who or what is being referred to.

Any added text should be enclosed in square brackets to show that it is not part of the original.

Adding emphasis to quotes

If you want to emphasize a word or phrase in a quote, italicize it and include the words “emphasis added” in square brackets.

Errors in quotes

If the quote contains a spelling or grammatical error, indicate it with the Latin word “sic”, italicized and in square brackets, directly after the error.

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To include a direct quote in APA , follow these rules:

• Quotes under 40 words are placed in double quotation marks .
• Quotes of 40 words or more are formatted as block quote .
• The author, year, and page number are included in an APA in-text citation .

You need an APA in-text citation and reference entry . Each source type has its own format; for example, a webpage citation is different from a book citation .

Use Scribbr’s free APA Citation Generator to generate flawless citations in seconds or take a look at our APA citation examples .

When you quote or paraphrase a specific passage from a source, you need to indicate the location of the passage in your APA in-text citation . If there are no page numbers (e.g. when citing a website ) but the text is long, you can instead use section headings, paragraph numbers, or a combination of the two:

(Caulfield, 2019, Linking section, para. 1).

Section headings can be shortened if necessary. Kindle location numbers should not be used in ebook citations , as they are unreliable.

If you are referring to the source as a whole, it’s not necessary to include a page number or other marker.

The abbreviation “ et al. ” (meaning “and others”) is used to shorten APA in-text citations with three or more authors . Here’s how it works:

Only include the first author’s last name, followed by “et al.”, a comma and the year of publication, for example (Taylor et al., 2018).

In an APA in-text citation , you use the phrase “ as cited in ” if you want to cite a source indirectly (i.e., if you cannot find the original source).

Parenthetical citation: (Brown, 1829, as cited in Mahone, 2018) Narrative citation: Brown (1829, as cited in Mahone, 2018) states that…

On the reference page , you only include the secondary source (Mahone, 2018).

In academic writing , there are three main situations where quoting is the best choice:

• To analyze the author’s language (e.g., in a literary analysis essay )
• To give evidence from primary sources
• To accurately present a precise definition or argument

Don’t overuse quotes; your own voice should be dominant. If you just want to provide information from a source, it’s usually better to paraphrase or summarize .

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How to use Quotes in an Essay in 7 Simple Steps

A quote can be an effective and powerful literary tool in an essay, but it needs to be done well. To use quotes in an essay, you need to make sure your quotes are short, backed up with explanations, and used rarely. The best essays use a maximum of 2 quotes for every 1500 words.

Rules for using quotes in essays:

• Avoid Long Quotes.
• Quotes should be less than 1 sentence long.
• Match Quotes with Explanations and Examples.
• Use Max. 2 Quotes for 1500 words.
• Use page numbers when Citing Quotes.
• Don’t Italicize Quotes.
• Avoid quotes inside quotes.

Once you have mastered these quotation writing rules you’ll be on your way to growing your marks in your next paper.

How to use Quotes in an Essay

1. avoid long quotes.

There’s a simple rule to follow here: don’t use a quote that is longer than one line. In fact,  four word quotes  are usually best.

Long quotes in essays are red flags for teachers. It doesn’t matter if it is an amazing quote. Many, many teachers don’t like long quotes, so it’s best to avoid them.

Too many students provide quotes that take up half of a paragraph. This will lose you marks – big time.

If you follow my  perfect paragraph formula , you know that most paragraphs should be about six sentences long, which comes out to about six or seven typed lines on paper. That means that your quote will be a maximum of one-sixth (1/6) of your paragraph. This leaves plenty of space for discussion in your own words.

One reason teachers don’t like long quotes is that they suck up your word count. It can start to look like you didn’t have enough to say, so you inserted quotes to pad out your essay. Even if this is only your teacher’s perception, it’s something that you need to be aware of.

Here’s an example of over-use of quotes in paragraphs:

Avoid Quotes that are Too Long

Children who grow up in poverty often end up being poor as adults. “Many adult Americans believe that hard work and drive are important factors on economic mobility. When statistics show that roughly 42% of children born into the bottom level of the income distribution will likely stay there (Isaacs, 2007), this Is a consequence of structural and social barriers.” (Mistry et al., 2016, p. 761). Therefore poverty in childhood needs to be addressed by the government.

This student made the fatal mistake of having the quote overtake the paragraph.

Simply put, don’t use a quote that is longer than one line long. Ever. It’s just too risky.

Personally, I like to use a 4-word quote in my essays. Four-word quotes are long enough to constitute an actual quote but short enough that I have to think about how I will fit that quote around my own writing. This forces me to write quotations that both show:

• I have read the original source, but also:
• I know how to paraphrase

2. Do not use a Quote to that takes up a full Sentence, Starts a Sentence, or Ends a Paragraph

These are three common but fatal mistakes.

Essay quotes that start sentences or end paragraphs make you appear passive.

If you use a quotation in an essay to start a sentence or end a paragraph, your teacher automatically thinks that your quote is replacing analysis, rather than supporting it.

You should instead start the sentence that contains the quote with your own writing. This makes it appear that you have an  active voice .

Similarly, you should end a paragraph with your own analysis, not a quote.

Let’s look at some examples of quotes that start sentences and end paragraphs. These examples are poor examples of using quotes:

Avoid Quotes that Start Sentences The theorist Louis Malaguzzi was the founder of the Reggio Emilia Approach to Education. “Children have the ability to learn through play and exploration. Play helps children to learn about their surroundings” (Malaguzzi, 1949, p. 10). Play is better than learning through repetition of drills or reading. Play is good for all children.

Avoid Quotes that End Paragraphs Before Judith Butler gender was seen as being a binary linked to sex, men were masculine and women were feminine. Butler came up with this new idea that gender is just something society has made up over time. “Gender is a fluid concept” (Butler, 1990, p. 136).

Both these quotes are from essays that were shared with me by colleagues. My colleagues marked these students down for these quotes because of the quotes:

• took up full sentences;
• started sentences; and
• were used to end paragraphs.

It didn’t appear as if the students were analyzing the quotes. Instead, the quotes were doing the talking for the students.

There are some easy strategies to use in order to make it appear that you are actively discussing and analyzing quotes.

One is that you should make sure the essay sentences with quotes in them  don’t start with the quote . Here are some examples of how we can change the quotes:

Example 1: Start Quote Sentences with an Active Voice The theorist Louis Malaguzzi was the founder of the Reggio Emilia Approach to Education. According to Malaguzzi (1949, p. 10), “children have the ability to learn through play and exploration.” Here, Malaguzzi is highlighting how to play is linked to finding things out about the world. Play is important for children to develop. Play is better than learning through repetition of drills or reading. Play is good for all children.

Here, the sentence with the quote was amended so that the student has an active voice. They start the sentence with According to Malaguzzi, ….

Similarly, in the second example, we can also insert an active voice by ensuring that our quote sentence does not start with a quote:

Example 2: Start Quote Sentences with an Active Voice In 1990, Judith Butler revolutionized Feminist understandings of gender by arguing that “gender is a fluid concept” (p. 136). Before Butler’s 1990 book  Gender Trouble , gender was seen as being a binary linked to sex. Men were masculine and women were feminine. Butler came up with this new idea that gender is just something society has made up over time.

In this example, the quote is not at the start of a sentence or end of a paragraph – tick!

How to Start Sentences containing Quotes using an Active Voice

• According to Malaguzzi (1949, p. 10), “…”
• Malaguzzi (1949, p. 10) argues that “…”
• In 1949, Malaguzzi (p. 10) highlighted that “…”
• The argument of Malaguzzi (1949, p. 10) that “…” provides compelling insight into the issue.

3. Match Quotes with Explanations and Examples

Earlier on, I stated that one key reason to use quotes in essays is so that you can analyze them.

Quotes shouldn’t stand alone as explanations. Quotes should be there to be analyzed, not to do the analysis.

Let’s look again at the quote used in Point 1:

Example: A Quote that is Too Long Children who grow up in poverty often end up being poor as adults.  “Many adult Americans believe that hard work and drive are important factors in economic mobility. When statistics show that roughly 42% of children born into the bottom level of the income distribution will likely stay there (Isaacs, 2007), this Is a consequence of structural and social barriers.”  (Mistry et al., 2016, p. 761). Therefore poverty in childhood needs to be addressed by the government.

This student has included the facts, figures, citations and key details in the quote. Essentially, this student has been lazy. They failed to paraphrase.

Instead, this student could have selected the most striking phrase from the quote and kept it. Then, the rest should be paraphrased. The most striking phrase in this quote was “[poverty] is a consequence of structural and social barriers.” (Mistry et al., 2016, p. 761).

So, take that one key phrase, then paraphrase the rest:

Example: Paraphrasing Long Quotes Children who grow up in poverty often end up being poor as adults. In their analysis, Mistry et al. (2016) highlight that there is a misconception in American society that hard work is enough to escape poverty. Instead, they argue, there is evidence that over 40% of people born in poverty remain in poverty. For Mistry et al. (2016, p. 761), this data shows that poverty is not a matter of being lazy alone, but more importantly  “a consequence of structural and social barriers.”  This implies that poverty in childhood needs to be addressed by the government.

To recap,  quotes shouldn’t do the talking for you . Provide a brief quote in your essay, and then show you understand it with surrounding explanation and analysis.

4. Know how many Quotes to use in an Essay

There’s a simple rule for how many quotes should be in an essay.

Here’s a good rule to follow: one quote for every five paragraphs. A paragraph is usually 150 words long, so you’re looking at  one quote in every 750 words, maximum .

To extrapolate that out, you’ll want a maximum of about:

• 2 quotes for a 1500-word paper;
• 3 quotes for a 2000-word paper;
• 4 quotes for a 3000-word paper.

That’s the maximum , not a target. There’s no harm in writing a paper that has absolutely zero quotes in it, so long as it’s still clear that you’ve closely read and paraphrased your readings.

The reason you don’t want to use more quotes than this in your essay is that teachers want to see you saying things in your own words. When you over-use quotes, it is a sign to your teacher that you don’t know how to paraphrase well.

5. Always use page numbers when Citing Quotes in Essays

One biggest problem with quotes are that many students don’t know how to cite quotes in essays.

Nearly every referencing format requires you to include a page number in your citation. This includes the three most common referencing formats: Harvard, APA, and MLA. All of them require you to provide page numbers with quotes.

Citing a Quote in Chicago Style – Include Page Numbers

• Incorrect: “Gender is a fluid concept” (Butler 1990).
• Correct: “Gender is a fluid concept” (Butler 1990, 136).

Citing a Quote in APA and Harvard Styles – Include Page Numbers

• Incorrect: “Gender is a fluid concept” (Butler, 1990).
• Correct: “Gender is a fluid concept” (Butler, 1990, p. 136).

Citing a Quote in MLA Style – Include Page Numbers

• Incorrect: “Gender is a fluid concept” (Butler).
• Correct: “Gender is a fluid concept” (Butler 136).

Including a page number in your quotation makes a huge difference when a marker is trying to determine how high your grade should be.

This is especially true when you’re already up in the higher marks range. These little editing points can mean the difference between placing first in the class and third. Don’t underestimate the importance of attention to detail.

6. Don’t Italicize Quotes

For some reason, students love to use italics for quotes. This is wrong in absolutely every major referencing format, yet it happens all the time.

I don’t know where this started, but please don’t do it. It looks sloppy, and teachers notice. A nice, clean, well-formatted essay should not contain these minor but not insignificant errors. If you want to be a top student, you need to pay attention to minor details.

7. Avoid quotes inside quotes

Have you ever found a great quote and thought, “I want to quote that quote!” Quoting a quote is a tempting thing to do, but not worth your while.

I’ll often see students write something like this:

Poor Quotation Example: Quotes Inside Quotes Rousseau “favored a civil religion because it would be more tolerant of diversity than Christianity. Indeed ‘no state has ever been founded without religion as its base’ (Rousseau, 1913: 180).” (Durkheim, 1947, p. 19).

Here, there are quotes on top of quotes. The student has quoted Durkheim quoting Rousseau. This quote has become a complete mess and hard to read. The minute something’s hard to read, it loses marks.

Here are two solutions:

• Cite the original source. If you really want the Rousseau quote, just cite Rousseau. Stop messing around with quotes on top of quotes.
• Learn the ‘as cited in’ method. Frankly, that method’s too complicated to discuss here. But if you google it, you’ll be able to teach yourself.

When Should I use Quotes in Essays?

1. to highlight an important statement.

One main reason to use quotes in essays is to emphasize a famous statement by a top thinker in your field.

The statement must be  important. It can’t be just any random comment.

Here are some examples of when to use quotes in essays to emphasize the words of top thinkers:

• The words of Stephen Hawking go a long way in Physics ;
• The words of JK Rowling go a long way in Creative Writing ;
• The words of Michel Foucault go a long way in Cultural Studies ;
• The words of Jean Piaget go a long way in Education Studies .

2. To analyze an Important Statement.

Another reason to use quotes in essays is when you want to analyze a statement by a specific author. This author might not be famous, but they might have said something that requires unpacking and analyzing. You can provide a quote, then unpack it by explaining your interpretation of it in the following sentences.

Quotes usually need an explanation and example. You can unpack the quote by asking:

• What did they mean,
• Why is it relevant, and
• Why did they say this?

You want to always follow up quotes by top thinkers or specific authors with discussion and analysis.

Quotes should be accompanied by:

• Explanations of the quote;
• Analysis of the ideas presented in the quote; or
• Real-world examples that show you understand what the quote means.

Remember: A quote should be a stimulus for a discussion, not a replacement for discussion.

What Bad Quotes Look Like

Many teachers I have worked with don’t like when students use quotes in essays. In fact, some teachers absolutely hate essay quotes. The teachers I have met tend to hate these sorts of quotes:

• When you use too many quotes.
• When you use the wrong citation format.
• When you don’t provide follow-up explanations of quotes.
• When you used quotes because you don’t know how to paraphrase .

Be a minimalist when it comes to using quotes. Here are the seven approaches I recommend for using quotes in essays:

• Avoid Long Quotes in Essays
• Do not use a Quote that takes up a full Sentence, Starts a Sentence, or Ends a Paragraph
• Match Quotes with Explanations and Examples
• Use a Maximum of 2 Quotes for every 1500 words
• Always use page numbers when Citing Quotes in Essays
• Don’t Italicize Quotes
• Avoid quotes inside quotes

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How do you cite a famous saying?

Note: This post relates to content in the eighth edition of the MLA Handbook . For up-to-date guidance, see the ninth edition of the MLA Handbook .

All well-known quotations that are attributable to an individual or to a text require citations. You should quote a famous saying as it appears in a primary or secondary source and then cite that source. While it is acceptable to cite a famous saying from a website or a book that lists famous quotations, quoting from the original source provides readers with more context and could strengthen the argument you are making. The following two sentences provide examples:

As Alexander Pope said, “A little Learning is a dang’rous Thing” (line 215). As Alexander Pope said, “A little learning is a dangerous thing” (qtd. in Bartlett). Works Cited Bartlett, John.  Familiar Quotations: A Collection of Passages, Phrases, and Proverbs Traced to Their Sources in Ancient and Modern Literature . Little, Brown, 1919.  Bartleby , 2000, www.bartleby.com/100/230.99.html. Pope, Alexander.  An Essay on Criticism .  The Poems of Alexander Pope , edited by John Butt, Yale UP, 1963, pp. 144–68.

However, common figures of speech do not require a citation, as in the following:

Even though the novel appeared to be highly original at first, it turns out that “there’s nothing new under the sun.”

The phrase “there is no new thing under the sun” comes from Ecclesiastes, but it has become proverbial and so does not require a citation.

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A detailed guide to quoting

Jessica Malnik

Quotations have the power to elevate your written work when used correctly. But in order to use a quote properly, you must give full credit to the original source.

Before you can learn how to properly include quoted material, you need to have a firm understanding of what a quotation is, the purpose for using one, and the difference between quoting and paraphrasing.

What is a quotation in writing?

Quotations serve multiple purposes in writing. Students and professionals alike can benefit from using quotations in their work. Whether you’re writing a research paper or a blog article, you’ll likely find yourself needing to use them at some point. Quoting can add perspective, validation, and evidence to your piece.

What do you mean by quoting?

Quoting is a technique that allows you to include an original passage from a source in your work as a direct quote. You do this by framing or surrounding the quote in quotation marks like this, “This is an example of a sentence framed by quotation marks.” 

However, you can’t just add quotation marks and call it a day. You also need proper attribution for your source. 

Keep in mind that there is a difference between direct quoting and indirect quoting. With direct quoting, you include the source’s exact words framed within quotation marks. 

With indirect quoting, you can paraphrase what the person or text said in your own words instead of copying it verbatim. Indirect quoting, also known as indirect speech or discourse, is mostly used to summarize what someone said in a talk or interview. Indirect quotations are never placed within quotation marks.

How do you properly quote? 

To properly quote someone, you’ll need to follow some general quoting rules along with properly citing your source using your preferred MLA, APA, or Chicago style guide. 

For example, many people incorrectly use punctuation with quotation marks. Do you know whether or not to include punctuation inside the quotation marks?

Here’s how to handle punctuation marks with quotes, as well as a few more rules to consider when including quotations in your work:

Punctuation

As a good rule of thumb, periods and commas should go inside quotation marks. On the other hand, colons, semicolons, and dashes go outside of the quotation marks. 

However, exclamation points and question marks aren’t set in stone. While these tend to go on the inside of quotation marks, in some instances, you might place them outside of the marks. 

Here are a few examples to illustrate how this would work in practice:

“ You should keep commas inside the quotation marks, ” he explained.

She wanted to help, so she said, “ I’m happy to explain it ” ; they needed a thorough explanation, and she loved to teach her students.

It gets a little trickier with exclamation marks and question marks when quoting. These can be either inside the quotation marks or outside of them, depending on the situation. Keep question and exclamation marks inside the quotations if they apply to the quoted passage. If they apply to your sentence instead of the quote, you’ll want to keep them outside. Here’s an example:

He asked the students, “ Do you know how to use quotation marks? ”

Did the students hear the teacher when he said, “ I will show you how to use quotation marks ”?

Closing quotations

Once you start using a quotation mark, you have to close it. This means that you can’t leave a quote open like the example below because the reader wouldn’t know when the quote is over.

Capitalization

The rule of capitalization changes depending on the context. 

For example, if you quote a complete sentence, then you should capitalize the first word in the sentence. However, if you are quoting a piece of a sentence or phrase, then you wouldn’t need to start with capitalization, like this:

She said, “ Here’s an example of a sentence that should start with a capital letter. ”

He said it was “ a good example of a sentence where capitalization isn’t necessary. ”

Sometimes, you’ll want to split a quote. You don’t need to capitalize the second half of the quote that’s divided by a parenthetical. Here’s an example to show you what that would look like:

“ Here is an example of a quote, ” she told her students, “ that doesn’t need capitalization in the second part . ”

What is the purpose of quoting? 

As stated above, quotations can serve multiple purposes in a written piece. Quotes can signify direct passages or titles of works. Here are a few of the reasons to include a quote within your written work:

These intentions can apply whether you’ve interviewed your source or are taking a quote from an existing, published piece. 

However, before you use a quote, you’ll want to understand how it can strengthen your work and when you should use one. We’ll discuss when you should use quotes and how to properly cite them using different style guides in the next section.

When you should use quotes

Quotations should be used strategically, no matter what type of writing you’re doing. For instance, if you’re a professional copywriter crafting a white paper or a student writing a research paper, you’ll likely want to include as much proof as possible in your work. However, stuffing your paper with a ton of quotations can do more harm than good because the piece needs to represent your ideas and interpretations of the source, not just good quotes.

That being said, quoting reputable sources in your work is an excellent way to prove your points and add credibility to the piece. Use quotations in your work when you want to share accurate ideas and passages from source materials.

You should also use quotes when you want to add emphasis to a source on the topic you’re covering. 

For example, if you’re writing a research paper, then it would be beneficial to add quotes from a professor involved in the study you’re referring to in your piece.

How to cite a quote in MLA, APA, and Chicago 

MLA, APA, and Chicago are three of the most common citation styles. It’s a standardized way of crediting the sources that you quote. Depending on your assignment, you may need to use a specific one when citing your sources.

This section shares how to cite your quotes in these three popular citation styles, along with several examples of each.

Modern Language Association (MLA) is most often associated with academics in English or philosophic fields. With this style of citation, you’ll need to include quotes word-for-word. It’s fine to use only phrases or pieces from a specific quote, but you’ll need to keep the spelling and punctuation the same.

Here are some other criteria to keep in mind when citing using MLA style:

• If the quote goes longer than four lines, you must use a blockquote. Do not indent at the start of the quote block.

• Start quotes on the next line, ½ inch from the left margin of the paper.

• Quotes must be double spaced like the rest of the paper.

• Only use quotations when quotation marks are a part of the source.

• Include in-text citations next to the blockquote.

• If a blockquote is longer than a paragraph, you must start the next paragraph with the same indent.

• Don’t include a number in the parenthetical quotation if the source doesn’t use page numbers.

Here’s an example of a short, direct quote with MLA using a website resource without page numbers:

She always wanted to be a writer. “ I knew from a young age that I wanted to write a novel . ” (Smith)

And an example of a blockquote from page 2 of the source:

John Doe shares his experience getting his book published in the prologue:

I never expected so many people to be willing to help me publish this book. I had a lot of support along the way. My friends and colleagues always encouraged me to keep going. Some helped me edit, and others reminded me why I started in the first place. One of my good friends even brought me dinner when she knew I was going to be working late. (2)

With MLA, the reader can reference the full sources at the end in the Work Cited section. For this example, it could look like this:

Works Cited

Smith, J. (2021). Example Blog Post. Retrieved 2021, from www.example.com

Doe, J. (2021). Book Title One (1st ed., Vol. 1). Example, TX: Example Publishing.

See this article for more information on MLA style citations.

American Psychological Association (APA) is used often in psychology, education, and criminal justice fields. It often requires a cover page and abstract.

Here are a few points to consider when using APA style to cite your sources:

• Citation pages should be double spaced.

• All citations in a paper must have a full reference in the reference list.

• All references must have a hanging indent.

• Sources must be listed in alphabetical order, typically by the last name.

Using the same source examples as we did with MLA above, here is how they would be cited in APA:

Doe, Jane. Example Blog Post . 2021, www.example.com. 

Doe, John. Book Title One . 1st ed., vol. 1, Example Publishing, 2021. 

See this article for more information on APA style citations.

Chicago Manual of Style (CMS) is commonly used in history and humanities fields. It was created to help researchers. Here are a few points to keep in mind for Chicago Style:

• There are 2 types of referencing styles:

    → Notes and Bibliography

    → Author-Date

• The list of bibliography must be single-spaced.

• The text should be double spaced, except for block quotations, tables, notes, and bibliographies.

• The second line should be indented for sources.

•Author last names must be arranged alphabetically.

Here’s how the same example sources used above would be cited using Chicago style:

Doe, Jane. “Example Blog Post,” 2021. www.example.com. 

Doe, John. Book Title One . 1. 1st ed. Vol. 1. Example, TX: Example Publishing, 2021.

See this article for more information on Chicago style citations.

Types of quotes and examples

There are two main types of quotes: direct and indirect.

Whenever you want to use someone’s statement word-for-word in your text, you’ll need to include properly cited, direct quotations. However, if you want to paraphrase someone’s words then indirect quotes could be more appropriate.

For example, say that you’re writing a press release for a company. You could interview different people within the company’s staff and paraphrase their quotes. This is particularly useful if the direct quote wouldn’t work well within your piece. For instance, you could change this direct quote example into an indirect quote that would more succinctly represent the speech:

Direct quote:

Indirect quote:

Keep in mind when using quotations that you should aim for using as few words as necessary. You don’t want to quote an entire paragraph when only one sentence contains the key information you want to share. If you need to add context, do so in your words. It’ll make for a much more interesting piece if you’re using quotes to support your stance alongside your interpretation instead of just repeating what’s already been said.

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Quote in an Essay: Do It Properly Following the Standards

• Essay Writing Guides

When proving your viewpoint, disputing, or just presenting information, it is advisable to back your words with solid arguments or citations. When you have a live discussion or speech, you may turn to other people’s words without considering proper punctuation or formatting style. However, when quoting in an essay, you need to be aware of the principal academic writing rules. This post is devoted to the pivotal peculiarities of quoting.

Quote in an Essay: What Is It?

Before we start discovering how to quote in an essay, we need to find out what a quotation is. A quote in an essay refers to a short excerpt or passage taken directly from a text, speech, or another source that is included within the body of the essay to support or illustrate a point being made by the author.

Quotes in an essay are commonly used to lend credibility, provide evidence, or add depth to an argument or analysis presented in a paper. By incorporating someone else’s words, properly cited and attributed, an author can reinforce their ideas and strengthen the overall impact of their writing. It is important to use quotes sparingly, ensuring they are relevant and effectively incorporated into the essay’s narrative to maintain a coherent flow of ideas.

How to Put a Quote into an Essay

When dealing with essay writing and finding a suitable phrase or words to refer to, it is obligatory to know how to put a quote into an essay. Improper or incorrect citations may play a nasty trick on you and spoil your GPA. Perhaps, in general, you know how to quote, but it must be mentioned that punctuation always depends on the required formatting style.

However, there are some commonly accepted standards.

Choose a relevant quote

Use quotes in an essay that support or enhance your argument, emphasize a point, or provide evidence from a credible source. Ensure that the quote aligns with the topic and purpose of your essay.

Introducing the quote

Begin by introducing the quote with context, attribution, and the source. It can be done by briefly explaining who said or wrote the quote and why it is significant in relation to your essay’s topic.

Punctuate correctly

Use quotation marks to enclose the quote in an essay and indicate that it is someone else’s words. Place any punctuation marks (like commas or periods) that belong to the quote inside the quotation marks, while those that pertain to the overall sentence are placed outside.

Provide citation

After the quote, you need to include an in-text citation to indicate the source. It typically includes the author’s name (or the name of the organization if it’s a corporate source) and the page number (if applicable). Additionally, make sure to follow the appropriate citation format required by your academic institution or professor (e.g., MLA, APA, Chicago style).

Analyze and explain

After using a quote in an essay and providing the necessary citation, it’s crucial to analyze and explain its relevance to your argument. It helps connect the quote to your overall essay and demonstrates your understanding of its implications.

Remember, quotes can add credibility, depth, and support to your essay, but they should be used sparingly and always be integrated smoothly into your writing. Avoid excessively long quotes that may overshadow your original ideas, and make sure to balance them with your analysis and interpretation.

Why You Need to Identify the Quotation Source

It is crucial to identify your sources in quotes in an essay because they strengthen the credibility and reliability of your statements. By providing clear attribution to the original authors or creators of the information you are quoting, you give proper acknowledgement and respect to their intellectual property. What is more:

• Identifying sources also allows readers or listeners to verify the accuracy and validity of the information presented.
• It demonstrates your commitment to ethical writing, honest research, and responsible information sharing.
• Properly identifying sources in quotations also helps in avoiding plagiarism.

An essay with quotes is often highly valued and graded since it is a sign of profound and well-thought investigation that requires an indication of the primary source.

Short Quotations in an Essay

If you need to quote in a paragraph and choose a short quotation, you should seamlessly integrate it into your writing following the next steps:

• Provide some context to your readers regarding the topic or the source of the quotation. It helps set the stage and insert a quote in an essay. For instance, you could mention the name of the author, the work they have written, or the primary subject being discussed.
• Next, use a signal phrase or an introductory phrase to introduce a quote in an essay. It can involve using phrases like “According to,” “As mentioned by,” or “In the words of.” Make sure to attribute the quote to its rightful owner, providing their name or relevant credentials.
• After the introductory phrase, insert the short quotation itself. Enclose it within quotation marks (“”) to clearly indicate that you use someone else’s words.

Ensure that quotations in an essay are accurate and word-for-word from a credible source. If you need to omit or modify any part of the quotation for better clarity or conciseness, use ellipses (…) or brackets ([ ]) respectively to convey those changes.

Quote In an Essay: MLA, APA, Chicago

When citing a quote in APA, MLA, and Chicago styles, there are specific guidelines to follow. Here’s how you can quote in an essay in each of these formats:

When you quote in an essay MLA, you need to include the author’s last name and page number in parentheses. For example:

“Quote here” (Author’s Last Name Page Number).

In APA style, you should indicate the author’s last name, the year of publication, and the page number. For example:

“Quote here” (Author’s Last Name, Year, p. Page Number).

• Chicago Style

In Chicago style, there are two quotation essay methods: notes and bibliography or author-date.

• Notes and Bibliography: In this method, you should use footnotes or endnotes and a bibliography. The first citation includes the author’s full name, the title of the source, and the publication information. For subsequent citations, use the author’s last name and a shortened title.

Footnote example:

1st citation: Author’s Full Name, Title of Source (Place of Publication: Publisher, Year), Page Number.

Subsequent citation: Author’s Last Name, Shortened Title of Source, Page Number.

• Author-Date: In this method, you should indicate the author’s last name, year of publication, and page number in parentheses within the text.

“Quote here” (Author’s Last Name Year, Page Number).

Remember, when citing quotes, it is crucial to properly attribute a reliable source to avoid plagiarism and provide a clear reference for readers to locate the cited material in your essay with quotes.

Quoting Articles: Introduction in Different Formatting Styles

Quoting an article in an essay in different formatting styles can add variety and visual appeal to your writing. Here are a few ways to do so:

• In accordance with MLA formatting guidelines, you can introduce a quote by providing the author’s name and cited page number in parentheses after the quote. For example:

According to John Doe, “citation text” (25).

• In APA formatting, you can introduce a quote by mentioning the author’s name, publication year, and page number in parentheses. Here’s an example:

Smith (2019) stated, “citation text” (p. 42).

• In Chicago style, you have the option to use footnotes or endnotes to introduce a quote. For footnotes, you can indicate the author’s name, article title, publication date, and page number. Here’s how it can be done:

As stated by Jane Smith in her article “Wild Life,” published on April 1, 2020, “citation text”

• In Harvard referencing, you can introduce a quote by including the author’s name, publication year, and page number, all within parentheses. Such an introduction would look like this:

According to Williams (2018, p. 10), “citation text”

Remember, it’s important to follow the specific formatting guidelines required by your academic institution or publication. These examples serve as a starting point, but always consult the appropriate style guide for accurate referencing.

Example Quotes in an Essay

The best way to cite correctly is to follow the example quotes in an essay. Here are some samples of the main formatting styles.

MLA formatting style:

• “Innovation is the pushing force of progress in our rapidly changing world” (Smith 23).
• As Smith states, “Innovation is the pushing force of progress in our rapidly changing world” (23)

APA formatting style:

• “Innovation is the pushing force of progress in our rapidly changing world” (Smith, 2023, p. 23).
• According to Smith (2023), “Innovation is the pushing force of progress in our rapidly changing world” (p. 23)

Chicago formatting style:

• “Innovation is the pushing force of progress in our rapidly changing world” (Smith, 2023, 23).

Now, everything is clear on how to quote in an essay and why it is important to cite properly for the sake of credibility and academic integrity.

• Academic Writing Guides
• Citation Guides
• Essay Samples
• Essay Topics
• Research Paper Topics
• Research Paper Writing Guides
• Study Tips and Tricks

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How to Quote in an Essay

Learning how to quote can be a headache, but it’s an important skill to have. After all, badly-referenced essays tend to produce poor grades, or even worse, plagiarism!

That said, writers from our essay writing service will show you how to quote other people’s ideas accurately and effectively .

Quoting in an essay: the basics

Each referencing style has its own rules. However, here are some general points to keep in mind when using quotes in your essays:

• Use quotes sparingly – Quotes can be great for creating an impact. But, if you over-use them, your lecturer may doubt your understanding of the text. So, it’s best to use quotes sparingly and keep them short-and-sweet.
• Embed shorter quotes in quotation marks – If the quote is short enough to fit in the main body of your essay, it should be embedded in quotation marks. Whether you use single or double quotation marks will depend on your chosen referencing style.
• Longer quotes don’t require quotation marks – If the quote is longer than 3 lines, it should start on a new line, and the entire quote should be indented. Also, longer quotes do not need to go in quotation marks.
• Page numbers – If you are citing someone else’s ideas verbatim (word-for-word), you should cite the page number.
• Vary how you introduce the quotes – The commonest way to introduce an author’s quote is, “According to Smith (2010, p.10) …” Try to vary the introductory phrases you use so that your essay doesn’t feel like a list of ideas.

As mentioned, the precise method for quoting another person’s work will depend on the reference style you are using. Since Harvard is the most common referencing style in the UK, let’s begin there.

How to quote in Harvard style

Generally speaking, when you quote another person’s work in Harvard style, you should provide the following information in parentheses (brackets):

• The author(s) surname(s)
• The date of the publication
• The page number (if no page number is available, you should put n.p.)

The quote should be placed in single quotation marks (or inverted commas), as per the example below:

The surname, date, and page number do not need to go inside one set of parentheses. Instead, you can split this information up:

How to quote multiple authors

If you are citing the work of 2 authors, both authors should be named. Alternatively, if there are 3 or more authors, the first author’s name can be followed by et al. For example:

Remember to be consistent. So, if you begin using ‘and’, don’t suddenly switch to ‘&’.

Getting the punctuation right

Often, students wonder whether they should put the full-stop inside or outside of the closing quotation mark. This depends on whether the full-stop is part of the quotation or not. It also depends on whether there are parentheses at the end of the sentence or not.

The following table explains:

The rules of punctuation can be complicated, particularly when it comes to quotations. Also, there is some disagreement , even amongst specialists, regarding the placement of the full-stop. So, as always, follow your university’s style guide .

How to cite longer quotes in Harvard style

If the quote you want to include in your essay is more than 3 lines long, you should begin a new line and indent the text. Also, as shown in the example below, you should not put quotation marks around the quote.

You will notice that the author’s name, date and page number have still been cited above the quotation. You must include the information to avoid being accused of plagiarism!

How to quote in APA style

APA style is similar to Harvard style, though there are a few important differences, particularly in relation to the type of quotation marks used.

How to cite short quotations (less than 40 words)

Firstly, all direct quotes should be in double quotation marks. Example:

Moreover, you should place full-stops inside the closing quotation marks, regardless of whether the quotation is an entire sentence or a fragment of a sentence. Notice how both the sentence above and the sentence below have the full-stop inside the closing quotation mark.

According to APA style , other punctuation (such as question marks) should go outside the closing quotation mark, unless that punctuation forms part of the quotation. So, the following sentences are both correct according to APA style:

Citing longer quotations

If you want to quote more than 40 words, you’ll need to start the quote on a new line. APA is a bit stricter than Harvard though, so you will need to observe the following conventions:

• Indent the quote by 0.5 inches from the left margin
• Ensure the text is double-spaced
• Don’t use quotation marks around the text
• You can cite the author’s surname and the date of the publication in the narrative above the quote. However, you should, place the page number in parentheses at the end of the quote. Alternatively, you can place the surname, date, and page number in parentheses at the end of the quote.

Feeling confused? See the examples below:

In either case, the parentheses come after the last full-stop.

Quoting in OSCOLA style

OSCOLA originated from Oxford University and is used for Law or Law-related disciplines. Since it was derived at a British University, it tends to follow British-English punctuation conventions.

Also, instead of putting the date and page number in parentheses after the author’s surname, this information goes in the footnote.

How to reference short quotations

As mentioned, OSCOLA referencing uses footnotes rather than in-text references. As such, after a quotation, you simply need to insert the superscript number (Word: References>Insert Footnote). You can refer to the author’s surname in the text, but the date and page number should be placed in the footnote. In addition, the quotation should be in single quotation marks:

12 David Wallace-Wells, The Uninhabitable Earth (Penguin, 2019) 56.

How to reference longer quotations

OSCOLA style states that, if a quote is longer than 3 lines, it should be placed on a new line. Also, as is the case with Harvard and APA, quote marks should not be placed around longer quotations. However, a quote-within-the-quote can be placed in double quotation marks.

If any parts of the quotation are removed to shorten the quote, the following convention should be used (…)

If you are in any doubt, this excellent guide provides an overview of how to quote according to OSCOLA style (p. 8-9).

Is it good or bad to use quotes in an essay?

Quotes can enhance an essay, as long as they are used appropriately . But when is it ‘appropriate’ to quote someone else’s words?

• If an author coined a particular term or phrase (e.g. ‘the gig-economy’ ), it is appropriate to quote this phrase directly.
• If re-phrasing the quote would change the meaning and/or significantly lessen its impact, it’s acceptable to use the quote as it is.
• If you are analysing a fiction text in detail, you should probably include plenty of direct quotes. For example, if you are writing an English Literature essay.

On the other hand, you should think twice about quoting directly when:

• You have a very limited word count to play with.
• You already have lots of direct quotes in your essay – remember, verbatim quotes should be used sparingly.

Finding your voice

Instead of relying on too many quotes, try to write other people’s ideas in your own words. This will certainly earn you better grades. If you’re not very confident about doing this, try to compromise. Instead of citing the entire quote, just pick out the most important phrase, and write the rest in your own words.

So, you might say something like,

This sentence ‘borrows’ from the credibility of the quote, but it also demonstrates a clear understanding of the author’s argument because it has been written in original language.

As a final piece of advice, be careful when re-phrasing other people’s ideas. It’s important to make enough changes so that you are not accused of plagiarism!

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• A Research Guide
• Writing Guide
• Grammar and Punctuation

How to Place a Quote in an Essay

How to write a quote, how to start an essay with a quote.

• Use a quote from someone that you would not have expected them to say
• Quote someone who is not a major celebrity (James Earl Jones and Ben Stiller have said enough!)
• Consider using a well-known quote, but question it. Contradict what the original author said, prove them wrong, or use it to paint an even bigger picture, analyzing their words to find a greater meaning.
• Will you reader be familiar with the person you are quoting?
• Could the quote be viewed as offensive in anywhere?

Read also: Does Turnitin detect plagiarism or not? Read this article to be on the alert!

How to quote a quote

• When following APA citation guidelines, you will include the publication year after the name of the writer. The page number will come after the quote.
• Under the MLA citation guidelines, you will add the page number after the name of the author.

How to cite a quote

• Use brackets to include your own information, in order to assist the reader in understanding the context of a quotation
• Use ellipses (…) to remove parts of a quote that might now be relevant to your paper

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How to Quote Someone in an Essay

Using direct citations in your academic paper or extended essays topics is the best way of substantiating your thoughts with solid proof and enhancing the credibility of your arguments. In addition to that, quotes are also very useful for proving the subject or the thesis of your essay. Nevertheless, your paper won’t be taken seriously unless you use citations adequately. To do so, you can either use the MLA quoting style or go for the APA style. Keep in mind that unless you mention the original writer when including a citation, your work will be regarded as plagiarized. After you insert the citations in your paper, you need to add a bibliography section at the very end. If wish to find out how to add citations to an academic paper, read on. We’ve listed out all of the steps you need to take to use the MLA and APA quotation styles.

How to Use the MLA Quotation Style

When using the MLA (Modern Language Association) formatting style in an essay , you need to indicate the writer’s name, as well as the number of the page you've taken the material from (for printed sources). When quoting poems, the number of the page will be replaced by verses. As opposed to APA style, you aren’t required to mention the year of the citation in the paper itself. However, you still have to mention the date in a comprehensive bibliography section at the end of the paper.

When using the MLA style, a fragment that includes less than 4 lines of narration or 3 verses of a poem is regarded as short. In case you wish to include such a citation, you have to take the following steps: 1) use double quotes on the fragment, 2) mention the writer’s last name, and 3) indicate the number of the page. When it comes to the writer’s last name, you have two options: you can either mention it before the citation or add it in brackets after the citation. The number of the page, which has to be placed at the end of the quote, doesn’t need to be accompanied by the letter “p” or any other symbol.

Keep in mind that before adding a quote, you need to say a few things about it using your own words. If you add a citation without presenting it properly, your audience will have trouble understanding your point. Write a couple of ideas to present the context and then proceed by adding quotation marks to the fragment. The next step is mentioning the writer’s last name and the number of the page in brackets. When finalizing the phrase, add a period. To understand the process better, take a look at our example:

Certain critics believe that literature “is heading in a wrong direction nowadays” (Johnson 145).

As an alternative, you can mention the writer’s last name in the text. This way, you won’t need to add it between brackets at the end of the sentence. Here’s an example:

Another way to do this is by presenting a fragment, quoting it and then making additional comments regarding the quote, as exemplified below:

A lot of individuals think that “literature is pointless nowadays,”(Johnson 33), while many others claim the exact opposite.

In case that the original fragment includes a punctuation mark, you’ll also be required to add it in the quote, similarly to the following example:

The main character always likes to say, “What a great day!”(Johnson 95).

When quoting a poem, you need to write the specific verses, separated by the following symbol: “/”. Here’s an example:

As pointed out by Johnson, “Nothing is nicer/than a dog yawning” (6-7), and a lot of people who like dogs would agree with him.

2. Quoting lengthy prose fragments.

In the MLA citation style, a fragment that includes over 4 lines of narration or 3 verses of a poem is regarded as lengthy. If you need to add such a quotation to your literary essay topics , you’ll be required to insert the fragment in separate chunks of text. Moreover, you mustn’t use quotation marks. The citation can be introduced by using a line of text as well as a colon. The only part that must be indented is the first line of the fragment. You need to use a one-inch indentation from the left side of the page. The double spacing must not be modified. At the end of the fragment, you can add a period, followed by the writer’s last name and the number of the page in brackets.

Here is an instance that illustrates how a lengthy fragment can be introduced and quoted:

In the collection of linked short stories “The Things They Carried”, the author points out to the harsh reality of war, emphasizing the idea that nothing good can ever come from it:

If at the end of a war story you feel uplifted, or if you feel that some small bit of rectitude has been salvaged from the larger waste, then you have been made the victim of a very old and terrible lie. There is no rectitude whatsoever. There is no virtue. (O’Brien, 68)

If you wish to quote more than one paragraph, you need to use block citations, regardless of the particular length of every fragment from those paragraphs. You ought to use an indentation of an additional quarter inch on the initial line of every paragraph. When you wish to move on to a new paragraph, you have to utilize ellipses (…) at the end of the one you’re currently dealing with.

3. Quoting a poetry.

When you need to quote an entire poem or a fragment from a poetry, you ought to preserve the original formatting style of the verses. This way, you’ll be able to transmit the genuine signification. To understand this, take a look at the following example:

Maya Angelou transmits a truly empowering message in her poem, “Still I Rise”:

You may shoot me with your words,

You may cut me with your eyes,

You may kill me with your hatefulness,

But still, like air, I'll rise. (17-20)

4. Insert or leave out words in citations.

This may be helpful when you are required to modify the significance of the quote to some extent, for the purpose of providing an adequate context or eliminating certain parts that may be irrelevant to your ideas. Keep this in mind while your toefl essay topic . Take a look at the following examples that illustrate the way in which you need to add the citation in both situations:

Use the symbols “[” and “]” to “introduce” your own words to offer information regarding the context of a citation:

Peter Johnson, a contemporary author of short stories, stated that “A lot of individuals [who are novelists] have an attitude of superiority towards authors of short stories, which is wrong”(25).

Use ellipses (…) when you wish to leave out a fragment that is irrelevant to your paper. Here’s how you do it:

Johnson thinks that a lot of college students “don’t regard teaching as an activity … as serious as management”(67).

5. Quoting more than one writer.

When you wish to quote a fragment that has multiple authors, you’ll be required to use commas as well as the conjunction “and” between their names. Here’s an example:

According to the findings of a lot of researches, MFA programs “constitute the best way of aiding amateur writers in becoming successful”(Johnson, Lloyd, and Robinson 94).

6. Quoting Internet articles.

Quoting fragments from online websites may be a bit more difficult, as you won’t have any page numbers. Still, you have to try and gather as much data as possible. For instance, you may find the author’s name, the date or the title of the online article or paper. Take a look at the following examples:

A particular movie expert claimed that Avatar was “the worst movie in the history of Hollywood”(Johnson, “Movie Reviews”).

Famous businessman Peter Johnson wrote on his popular blog that “Any intelligent person can become a successful businessman”(2008, “Peter’s Business Tips”).

How to Use the APA Quotation Style

When using APA (American Psychological Association) format, you’ll be required to mention the writer’s last name as well as the number of the page, similarly to the MLA style. The main difference between the two formatting styles is that in APA style you’re also required to mention the year and use “p.” before the number of the page.

When you want to quote a brief fragment (less than 40 words), you need to add the writer’s last name, the year of publication, as well as the number of the page (preceded by “p.” to highlight it) within the citation. Here are some examples that illustrate this:

As stated by Johnson (1999), “going to the gym is a great way of staying in shape” (p. 21).

Johnson points out that, “people who go to the gym regularly are able to sleep better”(1999, p.43).

He also mentioned, “Gym training is better than doing exercises at home, in what concerns the efficiency”(Johnson, 1999, p.74).

2. Quoting a lengthy fragment.

When you want to quote a lengthier fragment using APA style, you’ll need to introduce it in a standalone block of text. You have to start the citation on a new row. Moreover, you need to add an indentation of 0.5 inches from the left part of the page. Afterwards, you need to add the entire fragment while preserving the same margin. If the fragment includes more than one paragraph, you should add an additional indentation of 0.5 inches for each new paragraph. Your citation must also include double spacing. Stick to the same rule that we mentioned when we talked about brief fragments – indicate the writer, year, and page number. You can either do this in the introduction or the body of the citation. Take a look at our example:

Johnson’s research (1999) reached the following conclusions:

Students who went to the gym every day throughout an entire month were able to interact better with their peers and professors and feel more relaxed regarding their grades and day to day chores. (68-71).

3. Paraphrasing fragments.

When you want to paraphrase a fragment in APA formatting style, you have to indicate the writer, the year, and the number of the page, as shown below:

Johnson thinks that gym training is great for both the organism and the mind (1999, p.58).

As pointed out by Johnson, people should always find time to go to the gym (1999, p.85).

4. Quoting fragments with more than one author.

In case you want to cite a fragment that has multiple authors, you’ll be required to use the “&” sign to separate the surnames of the 2 writers. Moreover, you should add the authors in alphabetical order. Take a look at the following example:

The study revealed that “people who go to the gym on a daily basis have better sleeping patterns”(Johnson & Williams, 2002, p.72).

5. Quoting fragments from the Internet.

When adding a quote from an online source, you need to search for the writer’s last name, the date as well as the number of the paragraph (not that of the page), as exemplified below:

In his article, Johnson stated that “There are way too many online blogs nowadays”(2016, para.4).

If you can’t find the writer’s name, simply replace it with the title of the article. In case you can’t find the date of publication, add the mention “n.d.”. Here’s a good example:

According to the findings of the research, students who are assisted with their homework have better results (“School Advice,” n.d.).

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In-Text Citations: The Basics

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Note:  This page reflects the latest version of the APA Publication Manual (i.e., APA 7), which released in October 2019. The equivalent resource for the older APA 6 style  can be found here .

Reference citations in text are covered on pages 261-268 of the Publication Manual. What follows are some general guidelines for referring to the works of others in your essay.

Note:  On pages 117-118, the Publication Manual suggests that authors of research papers should use the past tense or present perfect tense for signal phrases that occur in the literature review and procedure descriptions (for example, Jones (1998)  found  or Jones (1998)  has found ...). Contexts other than traditionally-structured research writing may permit the simple present tense (for example, Jones (1998)  finds ).

APA Citation Basics

When using APA format, follow the author-date method of in-text citation. This means that the author's last name and the year of publication for the source should appear in the text, like, for example, (Jones, 1998). One complete reference for each source should appear in the reference list at the end of the paper.

If you are referring to an idea from another work but  NOT  directly quoting the material, or making reference to an entire book, article or other work, you only have to make reference to the author and year of publication and not the page number in your in-text reference.

On the other hand, if you are directly quoting or borrowing from another work, you should include the page number at the end of the parenthetical citation. Use the abbreviation “p.” (for one page) or “pp.” (for multiple pages) before listing the page number(s). Use an en dash for page ranges. For example, you might write (Jones, 1998, p. 199) or (Jones, 1998, pp. 199–201). This information is reiterated below.

Regardless of how they are referenced, all sources that are cited in the text must appear in the reference list at the end of the paper.

In-text citation capitalization, quotes, and italics/underlining

• Always capitalize proper nouns, including author names and initials: D. Jones.
• If you refer to the title of a source within your paper, capitalize all words that are four letters long or greater within the title of a source:  Permanence and Change . Exceptions apply to short words that are verbs, nouns, pronouns, adjectives, and adverbs:  Writing New Media ,  There Is Nothing Left to Lose .

( Note:  in your References list, only the first word of a title will be capitalized:  Writing new media .)

• When capitalizing titles, capitalize both words in a hyphenated compound word:  Natural-Born Cyborgs .
• Capitalize the first word after a dash or colon: "Defining Film Rhetoric: The Case of Hitchcock's  Vertigo ."
• If the title of the work is italicized in your reference list, italicize it and use title case capitalization in the text:  The Closing of the American Mind ;  The Wizard of Oz ;  Friends .
• If the title of the work is not italicized in your reference list, use double quotation marks and title case capitalization (even though the reference list uses sentence case): "Multimedia Narration: Constructing Possible Worlds;" "The One Where Chandler Can't Cry."

Short quotations

If you are directly quoting from a work, you will need to include the author, year of publication, and page number for the reference (preceded by "p." for a single page and “pp.” for a span of multiple pages, with the page numbers separated by an en dash).

You can introduce the quotation with a signal phrase that includes the author's last name followed by the date of publication in parentheses.

If you do not include the author’s name in the text of the sentence, place the author's last name, the year of publication, and the page number in parentheses after the quotation.

Long quotations

Place direct quotations that are 40 words or longer in a free-standing block of typewritten lines and omit quotation marks. Start the quotation on a new line, indented 1/2 inch from the left margin, i.e., in the same place you would begin a new paragraph. Type the entire quotation on the new margin, and indent the first line of any subsequent paragraph within the quotation 1/2 inch from the new margin. Maintain double-spacing throughout, but do not add an extra blank line before or after it. The parenthetical citation should come after the closing punctuation mark.

Because block quotation formatting is difficult for us to replicate in the OWL's content management system, we have simply provided a screenshot of a generic example below.

Formatting example for block quotations in APA 7 style.

Quotations from sources without pages

Direct quotations from sources that do not contain pages should not reference a page number. Instead, you may reference another logical identifying element: a paragraph, a chapter number, a section number, a table number, or something else. Older works (like religious texts) can also incorporate special location identifiers like verse numbers. In short: pick a substitute for page numbers that makes sense for your source.

Summary or paraphrase

If you are paraphrasing an idea from another work, you only have to make reference to the author and year of publication in your in-text reference and may omit the page numbers. APA guidelines, however, do encourage including a page range for a summary or paraphrase when it will help the reader find the information in a longer work. 

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Words that introduce Quotes or Paraphrases

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Remember that you are required to cite your sources for paraphrases and direct quotes. For more information on MLA Style, APA style, Chicago Style, ASA Style, CSE Style, and I-Search Format, refer to our Gallaudet TIP Citations and References  link.

Words that introduce Quotes or Paraphrases are basically three keys verbs:

• Neutral Verbs( here )
• Stronger Verbs( here )
• Inference Verbs( here )

Neutral Verbs: When used to introduce a quote, the following verbs basically mean “says”

Examples of Neutral Verbs

The author  says. The author  notes. The author  believes. The author  observes. The author  comments. The author  relates. The author  declares. The author  remarks. The author  discusses. The author  reports. The author  explains. The author  reveals. The author  expresses. The author  states. The author  mentions. The author  acknowledges. The author  suggests. The author  thinks. The author  points out. The author  responds. The author  shows. The author  confirms.

Sample Sentences

• Dr. Billow  says  that being exposed to television violence at a young age desensitizes children to violence in real life (author’s last name p.##).
• As the author  notes , “In an ideal classroom, both gifted children and learning disabled children should feel challenged” (p.##).
• Burdow  believes  that being able to write using proper English grammar is an important skill (author’s last name p.##).
• Dr. Patel  observes  that “most people tend to respond well to hypnotherapy” (p. ##).
• We see this self doubt again in the second scene, when Agatha comments , “Oh, times like this I just don’t know whether I am right or wrong, good or bad” (p. ##).
• Goeff then relates  that his childhood was “the time he learned to live on less than bread alone” (p. ##).
• The author declares , “All people, rich or poor, should pay the same taxes to the government” (p. ##).
• Godfried remarks , “Ignorance is a skill learned by many of the greatest fools” (author’s last name p.##).
• The article discusses the qualities of a good American housewife in the 1950s (author’s last name p.##).
• After the war is over, the General reports that “It seemed a useless battle to fight even from the start” (p.##).
• Danelli explains , “All mammals have hair” (p.##).
• The author reveals his true feelings with his ironic remark that we should “just resort to cannibalism to defeat world hunger” (p. ##).
• Forton expresses disapproval of the American welfare system (author’s last name, year, p. ##).
• The author states that “More than fifty percent of all marriages end in divorce” (p. ##).
• He also mentions , “Many children grow up feeling responsible for their parents’ mistakes” (p. ##).
• Jones acknowledges that although the divorce rate is increasing, most young children still dream of getting married (author’s last name, year, p. ##).
• The author suggests that we hone our English skills before venturing into the work force (author’s last name, year, p. ##).
• The author thinks that the recent weather has been too hot (author’s last name, year, p. ##).
• Folsh points out that there were hundreds of people from varying backgrounds at the convention (author’s last name, year, p. ##).
• Julia Hertz responded to allegations that her company was aware of the faulty tires on their cars (author’s last name, year, p. ##).
• His research shows that 7% of Americans suffer from Social Anxiety Disorder (author’s last name, year, p. ##).
• Jostin’s research confirmed his earlier hypothesis: mice really are smarter than rats (author’s last, year, name p. ##).

Stronger Verbs: These verbs indicate that there is some kind of argument, and that the quote shows either support of or disagreement with one side of the argument.

Examples of Stronger Verbs The author agrees . . .The author rejects . The author argues . The author compares . (the two studies) The author asserts . The author admits . The author cautions . The author disputes . The author emphasizes . The author contends . The author insists . The author denies . The author maintains . The author refutes . The author claims . The author endorses .

Sample Sentences MLA Style

• Despite criticism, Johnston agrees that smoking should be banned in all public places (author’s last name p.##).
• The author argues that “subjecting non-smokers to toxic second-hand smoke is not only unfair, but a violation of their right to a safe environment” (p.##).
• Vick asserts that “cigarette smoke is unpleasant, and dangerous” (p.##).
• The author cautions that “people who subject themselves to smoky bars night after night could develop illnesses such as emphysema or lung cancer” (p.##).
• Rosentrhaw emphasizes that “second-hand smoke can kill” (p.##).
• Still, tobacco company executives insist that they “were not fully aware of the long term damages caused by smoking” when they launched their nationwide advertising campaign (author’s last name p.##).
• Though bar owners disagree, Johnston maintains that banning smoking in all public places will not negatively affect bar business (author’s last name p.##).
• Jefferson claims that banning smoking in public places will hurt America’s economy (author’s last name p.##).
• Johnson refutes allegations that his personal finances have been in trouble for the past five years (author’s last name, year, p. ##).
• Whiley rejects the idea that the earth could have been formed by a massive explosion in space (author’s last name, year, p. ##).
• Lucci compares the house prices in Maryland, Virginia, and the District of Columbia (author’s last name, year, p. ##).
• Although they have stopped short of admitting that smoking causes cancer in humans, tobacco companies have admitted that “smoking causes cancer in laboratory rats” (p. ##).
• For years, local residents have been disputing the plans to build a new highway right through the center of town (author’s last name, year, p. ##).
• Residents contend that the new highway will lower property values (author’s last name, year, p. ##).
• The Department of Transportation denies claims that the new bridge will damage the fragile ecosystem of the Potomac River (author’s last name, year, p. ##).
• Joley endorses the bridge, saying “our goal is to make this city more accessible to those who live outside of it” (p. ##).

Inference Verbs: These verbs indicate that there is some kind of argument, and that the quote shows either support of or disagreement with one side of the argument. Examples of Inference Verbs The author implies . The author suggests . The author thinks . Sample Sentences MLA Style

• By calling them ignorant, the author implies that they were unschooled and narrow minded (author’s last name p.##).
• Her preoccupation with her looks suggests that she is too superficial to make her a believable character (author’s last name p.##).
• Based on his research, we can assume Hatfield thinks that our treatment of our environment has been careless (author’s last name p.##).

One phrase that is often used to introduce a quotation is: According to the author, . . .

• According to the author, children with ADD have a shorter attention span than children without ADD (author’s last name, year, p. ##).

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APA Citation Guide (7th Edition): Works Quoted in Another Source

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Work Quoted in Another Source

Sometimes an author of a book, article or website will mention another person’s work by using a quotation or paraphrased idea from that source. ( This may be called a secondary source.)  For example, the Kirkey article you are reading includes a quotation by Smith that you would like to include in your essay.

• If it is possible to retrieve the original source of the quotation (in this case, Smith), verify the quote and cite the original source.
• You will add the words “as cited in” to your in-text citation. Examples below.

Examples of in-text citations:

According to a study by Smith (as cited in Kirkey, 2013) 42% of doctors would refuse to perform legal euthanasia.

Smith (as cited in Kirkey, 2013) states that “even if euthanasia was legal, 42% of doctors would be against this method of assisted dying” (p. 34).

Example of Reference list citation:

Kirkey, S. (2013, Feb 9). Euthanasia.   The Montreal Gazette , p A10. Retrieved from Canadian Newsstand Major Dailies database.

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100 Quotes to Kickstart Your Personal Statement (with examples)

by Talha Omer, MBA, M.Eng., Harvard & Cornell Grad

In personal statement tips & advice.

Starting your personal statement for university admissions can be a daunting task. It’s the first thing the admissions committee will read about you, and it needs to capture your unique voice, experiences, and aspirations in just a few words. So, where do you begin?

One effective way to start is with a powerful quote that reflects your values, interests, or goals.  

A great quote can set the tone for your essay, grab the reader’s attention, and showcase your personality and potential. In this blog post, I’ll explore quotes that you can draw from. I’ll also provide a couple of examples where successful candidates used quotes to begin their personal statements.

To make the process of selecting the perfect quote for your personal statement even easier, I’ve organized the list into categories that are common themes in personal statements. Whether you’re seeking to showcase your resilience, or creativity, I’ve got you covered with a range of quotes that can help you stand out from the crowd.  

In this Article

• Inspirational Quotes for personal statement 

Leadership Quotes for personal statement

Personal growth quotes for personal statement, academic quotes for personal statement, professional quotes for personal statement, cultural quotes for personal statement, creative quotes for personal statement, perseverance quotes for personal statement, inspirational quotes for personal statement  .

Inspirational quotes can be a great way to show your motivation, resilience, and determination. They can also help you communicate your values and beliefs and demonstrate your commitment to achieving your goals.

• “Believe you can and you’re halfway there.” – Theodore Roosevelt
• “Success is not final, failure is not fatal: it is the courage to continue that counts.” – Winston Churchill
• “The only way to do great work is to love what you do.” – Steve Jobs
• “You miss 100% of the shots you don’t take.” – Wayne Gretzky
• “I can’t change the direction of the wind, but I can adjust my sails to always reach my destination.” – Jimmy Dean
• “Success is liking yourself, liking what you do, and liking how you do it.” – Maya Angelou
• “The only limit to our realization of tomorrow will be our doubts of today.” – Franklin D. Roosevelt
• “If you don’t stand for something, you will fall for anything.” – Malcolm X
• “It does not matter how slowly you go as long as you do not stop.” – Confucius
• “You are never too old to set another goal or to dream a new dream.” – C.S. Lewis 

Here is an example opening paragraph of a personal statement where the candidate used an inspirational quote to begin:

As a lifelong learner and problem-solver, I’ve always been drawn to the field of artificial intelligence. But it wasn’t until I read a quote by Alan Turing that I truly appreciated the transformative potential of this field: ‘We can only see a short distance ahead, but we can see plenty there that needs to be done.’ These words resonated with me deeply, and I realized that the possibilities of artificial intelligence are limited only by our imaginations and our willingness to take risks. Throughout my academic and professional journey, I’ve sought out opportunities to push the boundaries of what’s possible, from pursuing advanced degrees in computer science to working on cutting-edge research projects. Through these experiences, I’ve learned the importance of collaboration, innovation, and perseverance in tackling the toughest challenges facing our world today. And as I look forward to contributing to the field of artificial intelligence, I’m inspired by the limitless potential of this technology and committed to using it to make a positive impact on society.

Leadership quotes can help you showcase your ability to lead and inspire others, and your commitment to making a positive impact in your community. They can also demonstrate your understanding of the importance of teamwork, communication, and collaboration, which are essential skills in many fields of study and careers.

• “A leader is one who knows the way, goes the way, and shows the way.” – John C. Maxwell
• “Leadership and learning are indispensable to each other.” – John F. Kennedy
• “Alone we can do so little; together we can do so much.” – Helen Keller
• “The greatest leader is not necessarily the one who does the greatest things. He is the one that gets the people to do the greatest things.” – Ronald Reagan
• “If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” – John Quincy Adams
• “Leadership is the capacity to translate vision into reality.” – Warren Bennis
• “Management is doing things right; leadership is doing the right things.” – Peter Drucker
• “The challenge of leadership is to be strong, but not rude; be kind, but not weak; be bold, but not a bully; be humble, but not timid; be proud, but not arrogant; have humor, but without folly.” – Jim Rohn
• “The art of leadership is saying no, not saying yes. It is very easy to say yes.” – Tony Blair
• “The function of leadership is to produce more leaders, not more followers.” – Ralph Nader

Here is an example opening paragraph of a personal statement where the candidate used a leadership quote to begin:

As an aspiring business leader, I am always striving to develop the qualities and characteristics that will enable me to make a positive impact in my chosen field. To me, leadership is not just about achieving success, but also about helping others to reach their full potential. That’s why I find inspiration in the words of former U.S. President John Quincy Adams, who once said, ‘If your actions inspire others to dream more, learn more, do more, and become more, you are a leader.’ This quote captures the essence of what I believe it means to be a leader – to inspire, to guide, and to empower others to achieve their goals. I am committed to embodying these qualities as I pursue my education and career in business, with the goal of making a meaningful difference in the lives of those around me.

Personal growth is a lifelong process of learning, self-discovery, and personal development, and it’s an important aspect of personal and academic success. Using a personal growth quote in your personal statement can demonstrate your commitment to self-improvement, your willingness to learn and grow, and your ability to overcome challenges and setbacks.

• “The greatest glory in living lies not in never falling, but in rising every time we fall.” – Nelson Mandela
• “Aim for the moon. If you miss, you may hit a star.” – W. Clement Stone
• “I have not failed. I’ve just found 10,000 ways that won’t work.” – Thomas A. Edison
• “The more that you read, the more things you will know. The more that you learn, the more places you’ll go.” – Dr. Seuss
• “The secret of getting ahead is getting started.” – Mark Twain
• “Our greatest weakness lies in giving up. The most certain way to succeed is always to try just one more time.” – Thomas A. Edison
• “The future belongs to those who believe in the beauty of their dreams.” – Eleanor Roosevelt
• “It’s not what happens to you, but how you react to it that matters.” – Epictetus

These quotes can be particularly relevant for students who have excelled academically, or who are interested in pursuing a career in academia or research. Academic quotes can be used to demonstrate your knowledge, and intellectual curiosity, as well as your ability to think critically and engage with complex ideas. They can also show your dedication to your field of study and your commitment to academic excellence.

• “The function of education is to teach one to think intensively and to think critically. Intelligence plus character – that is the goal of true education.” – Martin Luther King Jr.
• “The aim of education is the knowledge, not of facts, but of values.” – William S. Burroughs
• “Education is not the filling of a pail, but the lighting of a fire.” – W.B. Yeats
• “Education is the passport to the future, for tomorrow belongs to those who prepare for it today.” – Malcolm X
• “The only true wisdom is in knowing you know nothing.” – Socrates
• “Education is the most powerful weapon which you can use to change the world.” – Nelson Mandela
• “The beautiful thing about learning is that no one can take it away from you.” – B.B. King
• “Education is not preparation for life; education is life itself.” – John Dewey
• “Intelligence plus character – that is the goal of true education.” – Martin Luther King Jr.
• “Education is the movement from darkness to light.” – Allan Bloom 

These quotes can be used to demonstrate your understanding and passion for your chosen field, as well as your commitment to excellence and professionalism. They can also be used to highlight specific skills or achievements that you have acquired in your professional pursuits, such as teamwork, problem-solving, or leadership.

• “Choose a job you love, and you will never have to work a day in your life.” – Confucius
• “Success in business requires training and discipline and hard work. But if you’re not frightened by these things, the opportunities are just as great today as they ever were.” – David Rockefeller
• “A dream doesn’t become reality through magic; it takes sweat, determination, and hard work.” – Colin Powell
• “Opportunities don’t happen. You create them.” – Chris Grosser
• “The best way to predict the future is to create it.” – Peter Drucker
• “The only person you are destined to become is the person you decide to be.” – Ralph Waldo Emerson

These quotes can help you showcase your appreciation and understanding of cultural diversity, your willingness to learn from different perspectives, and your interest in contributing to the global community. They can also be used to highlight any experiences or achievements that you have had in cultural immersion, cross-cultural communication, or intercultural exchange.  

• “No culture can live if it attempts to be exclusive.” – Mahatma Gandhi
• “Culture is the widening of the mind and of the spirit.” – Jawaharlal Nehru
• “Culture makes people understand each other better. And if they understand each other better in their soul, it is easier to overcome the economic and political barriers.” – Paulo Coelho
• “Language is the road map of a culture. It tells you where its people come from and where they are going.” – Rita Mae Brown
• “Culture is not a luxury, but a necessity for every society.” – Pearl S. Buck
• “Culture is the arts elevated to a set of beliefs.” – Thomas Wolfe
• “Culture is the sum total of all the things that make a society distinctive.” – Clifford Geertz
• “The beauty of culture is that it evolves through time and generations, shaping our values and beliefs.” – Chinua Achebe
• “The richness of our culture reflects the diversity of our people.” – Unknown
• “Culture is the window reflecting the soul of a nation.” – Wang Meng

They can also be used if you want to showcase your ability to think outside the box or to approach problems in a creative and innovative way, regardless of your field of study.

• “Creativity is seeing what everyone else has seen, and thinking what no one else has thought.” – Albert Einstein
• “The creative adult is the child who survived.” – Ursula K. Le Guin
• “The worst enemy to creativity is self-doubt.” – Sylvia Plath
• “Imagination is everything. It is the preview of life’s coming attractions.” – Albert Einstein
• “Creativity takes courage.” – Henri Matisse
• “To be creative means to be in love with life.” – Osho
• “The creative process is a process of surrender, not control.” – Julia Cameron
• “The chief enemy of creativity is ‘good’ sense.” – Pablo Picasso
• “Creativity is a wild mind and a disciplined eye.” – Dorothy Parker
• “Creativity is contagious. Pass it on.” – Albert Einstein

Perseverance is a universal quality that is admired by all, and demonstrating a strong work ethic and determination to overcome challenges can be valuable in any academic or professional setting. Whether you have overcome personal obstacles or worked hard to achieve academic or professional success, using a perseverance quote can be a powerful way to convey your resilience and determination to admissions committees.  

• “Our greatest weakness lies in giving up. The most certain way to succeed is always to try just one more time.” – Thomas Edison
• “I have failed again and again throughout my life. That’s why I am a success.” – Michael Jordan
• “Perseverance is not a long race; it is many short races one after the other.” – Walter Elliot
• “I can accept failure, everyone fails at something. But I can’t accept not trying.” – Michael Jordan
• “When you get into a tight place and everything goes against you, till it seems as though you could not hold on a minute longer, never give up then, for that is just the place and time that the tide will turn.” – Harriet Beecher Stowe
• “Believe in yourself and all that you are. Know that there is something inside you that is greater than any obstacle.” – Christian D. Larson
• “Many of life’s failures are people who did not realize how close they were to success when they gave up.” – Thomas Edison
• “Fall seven times, stand up eight.” – Japanese Proverb
• “The only thing that stands between you and your dream is the story you keep telling yourself that you can’t achieve it.” – Jordan Belfort
• “Perseverance is the hard work you do after you get tired of doing the hard work you already did.” – Newt Gingrich
• I hope these quotes provide some inspiration and ideas for your personal statement! Remember, choose quotes that speak to you personally and help showcase your unique strengths and qualities to the admissions committee.

Selecting the right quote to begin your personal statement can be a powerful tool to help you stand out in the admissions process. By choosing a quote that resonates with you and reflects your unique qualities and aspirations, you can set the tone for your personal statement and make a memorable first impression on the admissions team.

Whether you choose a quote about perseverance, leadership, or anything else, make sure it authentically represents who you are and what you hope to achieve. With these inspiring quotes as your guide, you’ll be one step closer to crafting a personal statement that showcases your strengths, character, and potential.

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Stanford's Rachel Heck pens first-person essay to explain why she won't go pro

T his spring, after Rachel Heck completes her senior year at Stanford, she’ll put her golf clubs away and take on an internship in private equity. She’ll also be pinned as a Lieutenant of the United States Air Force. Heck explained her reasons for not turning professional in a first-person essay on nolayingup.com.

“I was strongly considering attributing my decision to my injuries,” wrote Heck, who has grappled with several in recent years. “It is true that even if I wanted to, I do not know if my body would hold up on tour. But frankly, after a couple of years of painful deliberation, I have come to realize that I do not want to play professional golf.

"I do not want a life on the road and in the public eye. I no longer dream of the U.S. Open trophies and the Hall of Fame. And I realize now that these dreams were never what my dad intended when he first put a club in my hand.”

https://twitter.com/rachelheck2020/status/1772274878592266370

Heck qualified for the U.S. Women’s Open at age 15 and, as a hotshot junior, suffered a back injury that left her sidelined from the game. Without golf, she felt lost, and during a period of darkness, decided that she wanted to pursue the Air Force ROTC to find something more. Heck’s parents told her she was crazy, but she persisted.

As a freshman at Stanford, with dreams of playing on the LPGA and serving in the Air Force in full throttle , Heck set an NCAA scoring record (69.72) en route to sweeping the postseason.

Heck won six times in nine starts in 2021, including her last five events. She became the third player in NCAA history to sweep the postseason, winning the Pac-12 Championship, NCAA regionals and nationals. She posted 15 of 25 rounds in the 60s, including 12 consecutive.

But, as her college career progressed, more injuries followed. While Heck intends to pass on the professional life, she does plan to continue to play amateur golf, following a similar path set by Wake Forest grad Emilia Migliaccio.

“I have grappled with anger, hope, depression, joy, and everything in between,” Heck wrote, “but amid each trial in which I so desperately sought the clarity of a deeper meaning, God always showed me the next step. Right now, the next step is not professional golf.”

This article originally appeared on Golfweek: Stanford's Rachel Heck pens first-person essay to explain why she won't go pro

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Guest Essay

The Problem With Saying ‘Sex Assigned at Birth’

By Alex Byrne and Carole K. Hooven

Mr. Byrne is a philosopher and the author of “Trouble With Gender: Sex Facts, Gender Fictions.” Ms. Hooven is an evolutionary biologist and the author of “T: The Story of Testosterone, the Hormone That Dominates and Divides Us.”

As you may have noticed, “sex” is out, and “sex assigned at birth” is in. Instead of asking for a person’s sex, some medical and camp forms these days ask for “sex assigned at birth” or “assigned sex” (often in addition to gender identity). The American Medical Association and the American Psychological Association endorse this terminology; its use has also exploded in academic articles. The Cleveland Clinic’s online glossary of diseases and conditions tells us that the “inability to achieve or maintain an erection” is a symptom of sexual dysfunction, not in “males,” but in “people assigned male at birth.”

This trend began around a decade ago, part of an increasing emphasis in society on emotional comfort and insulation from offense — what some have called “ safetyism .” “Sex” is now often seen as a biased or insensitive word because it may fail to reflect how people identify themselves. One reason for the adoption of “assigned sex,” therefore, is that it supplies respectful euphemisms, softening what to some nonbinary and transgender people, among others, can feel like a harsh biological reality. Saying that someone was “assigned female at birth” is taken to be an indirect and more polite way of communicating that the person is biologically female. The terminology can also function to signal solidarity with trans and nonbinary people, as well as convey the radical idea that our traditional understanding of sex is outdated.

The shift to “sex assigned at birth” may be well intentioned, but it is not progress. We are not against politeness or expressions of solidarity, but “sex assigned at birth” can confuse people and creates doubt about a biological fact when there shouldn’t be any. Nor is the phrase called for because our traditional understanding of sex needs correcting — it doesn’t.

This matters because sex matters. Sex is a fundamental biological feature with significant consequences for our species, so there are costs to encouraging misconceptions about it.

Sex matters for health, safety and social policy and interacts in complicated ways with culture. Women are nearly twice as likely as men to experience harmful side effects from drugs, a problem that may be ameliorated by reducing drug doses for females. Males, meanwhile, are more likely to die from Covid-19 and cancer, and commit the vast majority of homicides and sexual assaults . We aren’t suggesting that “assigned sex” will increase the death toll. However, terminology about important matters should be as clear as possible.

More generally, the interaction between sex and human culture is crucial to understanding psychological and physical differences between boys and girls, men and women. We cannot have such understanding unless we know what sex is, which means having the linguistic tools necessary to discuss it. The Associated Press cautions journalists that describing women as “female” may be objectionable because “it can be seen as emphasizing biology,” but sometimes biology is highly relevant. The heated debate about transgender women participating in female sports is an example ; whatever view one takes on the matter, biologically driven athletic differences between the sexes are real.

When influential organizations and individuals promote “sex assigned at birth,” they are encouraging a culture in which citizens can be shamed for using words like “sex,” “male” and “female” that are familiar to everyone in society, as well as necessary to discuss the implications of sex. This is not the usual kind of censoriousness, which discourages the public endorsement of certain opinions. It is more subtle, repressing the very vocabulary needed to discuss the opinions in the first place.

A proponent of the new language may object, arguing that sex is not being avoided, but merely addressed and described with greater empathy. The introduction of euphemisms to ease uncomfortable associations with old words happens all the time — for instance “plus sized” as a replacement for “overweight.” Admittedly, the effects may be short-lived , because euphemisms themselves often become offensive, and indeed “larger-bodied” is now often preferred to “plus sized.” But what’s the harm? No one gets confused, and the euphemisms allow us to express extra sensitivity. Some see “sex assigned at birth” in the same positive light: It’s a way of talking about sex that is gender-affirming and inclusive .

The problem is that “sex assigned at birth”— unlike “larger-bodied”— is very misleading. Saying that someone was “assigned female at birth” suggests that the person’s sex is at best a matter of educated guesswork. “Assigned” can connote arbitrariness — as in “assigned classroom seating” — and so “sex assigned at birth” can also suggest that there is no objective reality behind “male” and “female,” no biological categories to which the words refer.

Contrary to what we might assume, avoiding “sex” doesn’t serve the cause of inclusivity: not speaking plainly about males and females is patronizing. We sometimes sugarcoat the biological facts for children, but competent adults deserve straight talk. Nor are circumlocutions needed to secure personal protections and rights, including transgender rights. In the Supreme Court’s Bostock v. Clayton County decision in 2020, which outlawed workplace discrimination against gay and transgender people, Justice Neil Gorsuch used “sex,” not “sex assigned at birth.”

A more radical proponent of “assigned sex” will object that the very idea of sex as a biological fact is suspect. According to this view — associated with the French philosopher Michel Foucault and, more recently, the American philosopher Judith Butler — sex is somehow a cultural production, the result of labeling babies male or female. “Sex assigned at birth” should therefore be preferred over “sex,” not because it is more polite, but because it is more accurate.

This position tacitly assumes that humans are exempt from the natural order. If only! Alas, we are animals. Sexed organisms were present on Earth at least a billion years ago, and males and females would have been around even if humans had never evolved. Sex is not in any sense the result of linguistic ceremonies in the delivery room or other cultural practices. Lonesome George, the long-lived Galápagos giant tortoise , was male. He was not assigned male at birth — or rather, in George’s case, at hatching. A baby abandoned at birth may not have been assigned male or female by anyone, yet the baby still has a sex. Despite the confusion sown by some scholars, we can be confident that the sex binary is not a human invention.

Another downside of “assigned sex” is that it biases the conversation away from established biological facts and infuses it with a sociopolitical agenda, which only serves to intensify social and political divisions. We need shared language that can help us clearly state opinions and develop the best policies on medical, social and legal issues. That shared language is the starting point for mutual understanding and democratic deliberation, even if strong disagreement remains.

What can be done? The ascendance of “sex assigned at birth” is not an example of unhurried and organic linguistic change. As recently as 2012 The New York Times reported on the new fashion for gender-reveal parties, “during which expectant parents share the moment they discover their baby’s sex.” In the intervening decade, sex has gone from being “discovered” to “assigned” because so many authorities insisted on the new usage. In the face of organic change, resistance is usually futile. Fortunately, a trend that is imposed top-down is often easier to reverse.

Admittedly, no one individual, or even a small group, can turn the lumbering ship of English around. But if professional organizations change their style guides and glossaries, we can expect that their members will largely follow suit. And organizations in turn respond to lobbying from their members. Journalists, medical professionals, academics and others have the collective power to restore language that more faithfully reflects reality. We will have to wait for them to do that.

Meanwhile, we can each apply Strunk and White’s famous advice in “The Elements of Style” to “sex assigned at birth”: omit needless words.

Alex Byrne is a professor of philosophy at M.I.T. and the author of “Trouble With Gender: Sex Facts, Gender Fictions.” Carole K. Hooven is an evolutionary biologist, a nonresident senior fellow at the American Enterprise Institute, an associate in the Harvard psychology department, and the author of “T: The Story of Testosterone, the Hormone That Dominates and Divides Us.”

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